UNDP Jobs - 103475- INTERN ADMINISTRATIVE ASSISTANT

INTERN ADMINISTRATIVE ASSISTANT

Location :

Mbabane, SWAZILAND

Type of Contract :

Internship

Starting Date :

13-Dec-2021

Application Deadline :

05-Dec-21 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

Two Months

Languages Required :

English

Expected Duration of Assignment :

Two Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP is a global knowledge network advocating for human development and connecting countries to knowledge, experiences and resources to help people build a better life. UNDP works with countries to develop and implement their own solutions to development challenges. Aligned with the Swaziland National Development Strategy (NDS 2013-2022), the UNSDCF and UNDP Strategic Plan, we are committed to supporting the government and people of Eswatini.

Under the guidance and supervision of the Operations Analyst, the Intern Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Intern Admin Assistant promotes a client, quality and results-oriented approach.

The Intern Admin Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Duties and Responsibilities:

Full compliance of administrative activities with UNDP rules, regulations, policies and strategies.
Provision of inputs to the Country Office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
Maintenance of the filing system ensuring safekeeping of confidential materials.
Extraction of data from various sources.
Maintenance of records on assets management, preparation of reports.
Maintenance of files and records relevant to office maintenance
Participation in the training for the operations/projects staff on administration.
Sound contributions to knowledge networks and communities of practice.

Impact of Results:

The key results have an impact on the efficiency of the unit. Accurate presentation of information strengthens the capacity of the office and promotes the image of UN/UNDP as an effective contributor to the development of the country.

Competencies

Core Competencies:

Communications skills;
Demonstrate/safeguard ethics and integrity;
Respect for the principles of the UN Charter and the UNDP Statement of Purpose;

Functional Competencies:

A well-organized individual with the ability to multi-task;
Ability to work productively and effectively with others and individually;
Demonstrates very good understanding of and experience in office management;
Be proactive, energetic, committed and innovative;

Required Skills and Experience

Education:
(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher) in the field of Business Administration or Public Administration; OR

(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent in the field of Business Administration, Public Administration; OR

(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation; OR

(d) Be enrolled in a postgraduate professional traineeship program in the field of Business Administration, Public Administration) and undertake the internship as part of this program.

Work Experience:

No experience required.

Language Requirements:

Proficiency in written and spoken English and Siswati.

Application Procedure:

A completed online application (Cover Note and CV or Personal History (P11 form ) Link for the P11 form: https://un.org.sz/p11/P11.docx. Please do provide contact details (email and telephone number) of at least three (3) professional references;

Incomplete applications will not be reviewed.
The Cover Note must include:

Degree Programme (What are you currently studying?);
Graduation Date (When will you graduate or when did you graduate from the programme?);
List the IT skills and programmes that you are proficient in;
Explain why you are the best candidate for this specific internship.;
Explain your interest in the UNDP Internship programme;
Provide us with your dates of availability for the Internship.

Please combine the above into one single PDF document as the system only allows to upload one document.

Conditions of internship:

UNDP internship programme provide a monthly stipend when the intern is not supported by any institution or programme.
UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.
All the expenses connected with the internship will be borne by the intern, sponsoring government or institutions;
The intern must provide proof of enrolment in health insurance plan;
UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
Interns are not staff members and may not represent UNDP in any official capacity.

Selected candidates much submit the following documents:

Letter of intent/motivation;
Letter confirming University enrolment or copy of completed university degree