Background

Candidates who already applied to the Budget Associate position need not re-apply.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategy, Planning, Resources and Effectiveness Division formulates corporate strategies aligned to the corporate objectives, promote transparent budget planning of resources from all funding sources in line organization priorities and advocates fiduciary integrity by ensuring that internal controls and risk management are fully in place. The Division monitors and reports on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the UN-Women Strategic Plan and United Nations Strategic Framework. The Division also ensures coherent and integrated strategic analysis, planning and budgeting across UN-Women while providing advice to senior management.

The Budget Associate reports to the Chief of Budget for guidance and supervision and is responsible for the timely and effective clearance of budget submission and its approval in Atlas, ensuring complete and accurate documentation and compliance with organizational financial rules, regulations, policies, procedures and approved allocations. 

Duties and Responsibilities

Candidates who already applied to the Budget Associate position need not re-apply.

Provide administrative budget services to Headquarters and field offices:

• Review and clear project budget submissions from UN Women HQ and fields before approval to ensure appropriate and complete documentation exists and UN Women rules and regulations are applied;
• Process approval of project budgets in the ERP System based on signed documents;
• Provide support to the preparation and revision of management project budgets, i.e. Support Budget and Extra Budgetary;
• Coordinate with program and finance staff on issues related to allocation, expenditures and cash balances in conjunction with budget revisions.

Provide training, technical guidance and helpdesk services:

• Provide advice and support to programme staff in preparation of complex budgets and respond to their queries;
• Provide guidance and training to UN Women staff on budget issues, processes and procedures;
• Serve as a helpdesk resource person for the ERP System Project/Budget Module and respond to queries relating to budgets.

Maintain UN Women staff position data in the ERP System:

• Review position establishment document cleared and submitted by UN Women Human Resources and create UN Women positions in the ERP System;
• Review budget COA for payroll for all HQ and Field positions and liaise with relevant Section/Unit to ensure budget COAs are valid;
• Update UN Women positions data including position duration extension and position status update in Atlas on the basis of information provided by Human Resources:
• Liaise with Finance and relevant Programme Divisions on issues related to payroll budget check errors. Ensure payroll expenses are charged to valid budget chart of account.

Prepare budget reports and documentation:

• Assist in preparation of financial monthly management and budget reports;
• Maintain files of budget review documents – regular and mandatory revisions;
• Maintain file of UN Women positions to ensure accuracy and completion of data. 

Perform other duties as required:

• Maintain absence records for the section;
• Provide backup support to Budget Specialist in allocating UN Women core funds and Extra Budgetary in the ERP System in appliance with UN Women financial rules and regulations. 

Key Performance Indicators:

The timely and effective review and approval of budgets directly impacts the efficient and effective use of financial resources which in turn result to a high delivery rate. Complete and timely maintenance of reports/documentation facilitates ease/accessibility to such information.

• Timely and accurate budget services, guidance and training provided to colleagues;
• Timely and accurate response to queries and requests Up-to-date and easily retrievable data and records;
• Adherence to UN Women rules and regulations;
• Timely and accurate reviews of budgets;
• Timely and accurate preparation of budget reports and documentation. 

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Ability to contribute to change management and business re-engineering processes;
• Ability to organize and complete multiple tasks by establishing priorities;
• Ability to handle a large volume of work possibly under time constraints;
• Establishes, builds and sustains effective relationships with clients, demonstrating understanding of client’s perspective. Anticipates client needs and addresses them promptly;
• Proficient in software applications relating to word processing, data management, presentation, ERP Systems, preferably Oracle Cloud;
• Thoroughly and methodically collects, verifies and records data, demonstrating attention to detail and identifying and correcting errors on own initiative; maintains databases.

Required Skills and Experience

Candidates who already applied to the Budget Associate position need not re-apply.

Education:

• Completion of Secondary education is required. University degree in business is an advantage, but not required.  
• Candidates who do not have a University degree or an accredited certification in the relevant field will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

• Minimum of 7 years of administrative and financial experience preferably in a large or international corporation or organization.
• Experience in the use of computers applications and software packages (MS Word, Excel, etc) and web-based management systems.
• Experience using an ERP system, preferably Oracle cloud is an asset.
• Experience working in the UN System providing support on financial or budget matters is desirable.

Languages:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.