Technical Specialist-SWAP Management

Location : Lilongwe, MALAWI
Application Deadline :21-Oct-11 (Midnight New York, USA)
Additional Category :Governance and Peacebuilding
Type of Contract :FTA International
Post Level :P-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :1 Year ( This is a Development Project Funded Post)
Expected Duration of Assignment :1 Year


Government of Malawi has committed itself to improving justice, rule of law and internal security as central themes for democratic governance in the Malawi Growth and Development Strategy of 2006 (MGDS).
The MGDS recognizes that improving democratic governance is a foundation for poverty reduction and a sustainable development agenda in Malawi. Central to democratic governance are the broad themes of the rule of law, access to justice and internal security. Although there has been progress in improving justice delivery, strengthening the rule of law and internal security following several interventions, there are still systemic constraints and challenges that are faced by agencies that provide the services and also by its users. These challenges range from legal, institutional and human resources that are insufficient, to inadequate or outdated infrastructure, systems and procedures in the whole justice system. Coupled with the people particularly the vulnerable and marginalized who are not sufficiently empowered to seek for and demand their rights, this has resulted into poor justice delivery.
The Technical Specialist is required to support, coordinate and develop the Democratic Governance sector, its policy and planning framework. The priority of this position is to assure the delivery of high quality and sustainable outputs and outcomes in accordance with the policy on Institutionalizing SWGs and the Concept Note. Key Responsibility Areas of this position include: Program Support and Coordination; and Program Development. In addition to delivering against shared Core Responsibilities, the Program Coordinator is required to deliver against both Strategic and Specific Responsibilities, working in a high-volume working environment.

Duties and Responsibilities

Program Development:
  • Facilitate and manage the development of the Sector policy framework, a Strategic plan, and design of programs, strategies with sector-wide budgetary proposals, including output, outcome and impact indicators that are based on concept briefs, assessments, peer review and appraisal processes.
  • Contribute to resource mobilization for programs by drafting funding proposals, ensuring appropriate and adequate research, accurate analysis of criteria and key issues.
  • Monitor and analyze financial and budget processes of the Democratic Governance Sector within the national context and make appropriate reports with recommendations for efficiency.
  • Provide recommendations on how best to accommodate cross-cutting issues within the strategies and the workplans.
  • Advocate, inform, educate and publicize Sector based reform initiatives, as well as facilitate resource mobilization to support the identified reform programmes and initiatives.

Program Support and Coordination:

  • Consolidate the Sector annual work plans outlining specific activities, performance indicators, timelines and budgets.
  • Oversee and ensure proper management and utilization of the pooled funds.
  • Collate and harmonize performance reports from Sector Institutions through reviewing project and institutional reports, offering analytical advice and recommendations for quality improvements in the Sector.
  • Organize the Sector Annual Reviews and arrange all the documentation in preparation for the Review as well as for the Joint Annual MGDS Review.
  • Support the production of substantive monitoring and evaluating results based performance reports by the Government of Malawi to the Sector Steering Committee, relevant Cabinet Standing Committees, Cabinet, Parliament (annually), Development Partners (quarterly) and other stakeholders (as required) to enable them make informed policies and decisions related to Democratic Governance.
  • Support the Sector Working Group in the overall day to day management and supervision of the program, its implementation and operations, in accordance with established policies and work plans.
  • Liaise with the Development Partner Group – including basket and direct funding development partners – to provide information on implementation and to address concerns expressed by development partners, in particular with respect to results and absorption of funds.
  • Work with the Sector working group to develop a draft resource mobilization strategy including: methods to identify business process improvements and internal savings, through the use of technology or otherwise; developing greater certainty on the availability of Development Partner funds; and liaison with Ministry of Finance on the budget process and, in particular, inclusion of the programme within the MTEF.
  • Assist with the design and development of Stakeholder Participation Processes with internal Government of Malawi stakeholders, State Corporations, Development Partners, Private Sector, Civil Society, Citizens.

Monitoring, Evaluation and Results Reporting:

  • Provide advice and oversight on the establishment of a Monitoring and Evaluation Framework for the SWAp Annual Work Plan, including to monitor the achievement of the strategic objectives under the Government’s vision, to identify successes, challenges and lessons learnt and to assist with the selection of appropriate indicators and targets and identification of available baseline data.
  • Provide input in the conducting of research and knowledge sharing, including identifying best practices and lessons learnt from other SWAp programmes, both global and continental and ensure that mechanisms for dissemination are in place.
  • Assist with the identification of key risks and constraints to implementation and with the development strategies to manage them.
  • Assist with the preparation of results based quarterly reports, reports for the semi-annual joint reviews and annual results reports.
  • Assist with efforts to assess the impact of the programme on cross-cutting issues, including gender equity, environment, HIV/AIDS and youth opportunities and provide appropriate recommendations.
Capacity Building and Leadership:
  • Support the Government of Malawi through capacity building, and establishment of cross-functional teams to identify and implement change processes to enhance efficiency and effectiveness.
  • Provide input to identify capacity development needs for appropriate and effective use of technology.


  • Vision: An in-depth understanding of the Sector’s strategic direction and ability to transform it into a results-oriented work program. 
  • Professionalism: Proven expertise in program management and coordination; in-depth understanding of and an ability to evaluate democratic governance issues in developing countries; experience in multi stakeholder discussions and consensus building.
  • Leadership: Managerial experience and decision making skills; ability to conceptualize and convey strategic vision and lead a Sector and drive for results with substantial knowledge of results based management and budgeting; Proven ability to provide effective leadership and provide advice and guidance to others.
  • Managing Complexity and Performance: Proven effective supervisory skills; ability to mentor staff and provide guidance and support; Substantive knowledge and understanding of development cooperation with ability to support the Sector and its Sub-Sector thematic areas.
  • Planning and Organizing: Proven ability to establish priorities and to plan, organize, coordinate and monitor own work plan; in-depth understanding of Sector's strategic direction; sound judgment and decision-making skills.
  • Judgment/Decision-Making: Demonstrated sound judgment in resolving issues/problems; ability to provide strategic direction, good judgment and discretion in advising on handling policy issues, challenges and sensitive issues.
  • Creativity: Ability to actively seek to improve programs/services, offer new and different options to solve problems and managing different stakeholder expectations.
  • Communications: Excellent and effective communication (verbal and written) skills, including ability to prepare analytical reports and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations; diplomacy and tact; ability to convey difficult issues and positions to a wide range of senior officials.
  • Managing relationships: Demonstrated developed people management and organizational skills, excellent networking skills and strong resource mobilization and partnering skills.
  • Teamwork: Excellent interpersonal skills; ability to establish and maintain effective working relations with people in a multi-cultural environment with sensitivity and respect for diversity.
  • Negotiation Skills: Effective negotiating skills and ability to work with others to reach mutually benefiting and lasting understandings.

Required Skills and Experience

  • Masters Degree in Law, Business Administration or Social Sciences. Postgraduate qualifications in Project Planning and Management and Public Administration and Management will be an added advantage


  • Minimum of 5  years experience in senior management function in a similar assignment.
  • Proven experience in the management of reforms in the Africa region.
  • Excellent skills in change management
  • Sound knowledge and understanding of SWAps and Sector based programming
  • Detailed knowledge of democratic governance particularly in developing countries.


  • Fluency in written and spoken English.

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