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Finance & Administrative Associate
|Location :||New York, UNITED STATES OF AMERICA|
|Application Deadline :||24-Oct-11|
|Type of Contract :||FTA Local|
|Post Level :||GS-7|
|Languages Required :||English|
|Duration of Initial Contract :||one year|
All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
The goal of the Strategic Resource Management (SRM) Division is to support the effective steering and management of the Bureau for Crisis Prevention and Recovery (BCPR) through timely and strategic information and advice on status, allocation and management of the resources available to BCPR. The SRM Division is responsible for ensuring adherence to all relevant administrative and operational policies and procedures, such as those related to security, finance, human resources, procurement, travel, information technology, etc.
The Division is coordinated by a Chief (SRMD), who is also a member of the BCPR Senior Leadership, and reports directly to the Bureau Director. The SRM Division is one of three Divisions that constitute the Bureau for Crisis Prevention and Recovery. The other two are the Policy and Planning Division (PPD) and the Advisory and Programmatic Support Division (APSD). SRM works closely with the other Divisions to ensure effective collaboration and speedy quality services to all BCPR clients. In addition, it performs secondary supervisory functions for the operations/administrative staff based in Geneva.
Under the overall guidance of the Chief (SRMD), and the direct supervision of the Operations Manager, the Finance & Administrative Associate will provide leadership in the execution of financial services within BCPR New York through ensuring effective and transparent utilization of financial resources and integrity of financial services including best practice on resources monitoring and early warning mechanism. The incumbent will also be responsible for day-to-day processing of finance-related transactions as well as promoting a client-oriented approach consistent with UNDP rules and regulations.
Duties and Responsibilities
Provides support to financial management and oversight of BCPR New York resources (including maintenance of internal expenditure control system, Atlas approver role Level 1), focusing on achievement of the following results:
Provides administrative support to the Strategic Resource Management Division (SRMD), (travel processing, filing, accuracy of financial records, corrections in Atlas, etc.) focusing on achievement of the following results:
Performs positions and payroll interface management, focusing on achievement of the following results:
Supports knowledge building and knowledge sharing, focusing on achievement of the following results:
Impact of Results:
The key results have an impact on the overall performance of the Strategic Resource Management Division and success in implementation of UNDP programme. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
BUILDING STRATEGIC PARTNERSHIPS: Maintaining information and databases
PROMOTING ORGANIZATIONAL LEARNING AND KNOWLEDGE SHARING: Basic research and analysis
JOB KNOWLEDGE/ TECHNICAL EXPERTISE: Fundamental knowledge of processes, methods and procedures
CLIENT ORIENTATION: Maintains effective client relationships
PROMOTING ACCOUNTABILITY AND RESULTS-BASED MANAGEMENT: Gathering and disseminating information
Required Skills and Experience
|Click here for important information for US Permanent Residents ('Green Card' holders).|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.