Background

As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact.

Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team.

Under the guidance and supervision of the Finance Analyst, the Finance Associate (Treasury) ensures effective execution of cash management services and processes. The Finance Associate (Treasury) promotes a client-oriented and consistent with UNDP rules and regulations approach.

The Finance Associate (Treasury) can supervise clerical and support staff of the Finance Unit. The Finance Associate (Treasury) works in collaboration with the operations, programme and projects’ staff in the CO and UNDP HQ’s staff for resolving complex finance-related issues and information exchange.

Duties and Responsibilities

Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of financial processes, financial records and reports and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
• Elaboration of proposals on CO cash management system improvement.
  

Ensures proper CO cash management functioningfocusing on achievement of the following results:

• Presentation of thoroughly researched information on cash management, reports containing analysis and projection.
• Verification of payments, execution of Pay cycle and payments.
• Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys.
• Preparation and submission of the exchange rate report to HQs.
• Regular creation of bank transfers (Cash Management/ Settlements) in Atlas, selection of the bank transfer, notification of the Manager Level 2 (or 3) for approval.
• Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/ contributions tracking.
• Creation of deals, selection of deals, notification of the Manager Level 2(or3) for approval.
• Timely response to HQ requests to resolve financial data issues.
• Deposit recording in Atlas including application of the deposit to an Accounts Receivable pending item.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Finance .
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate data entry, analysis and presentation of financial information and execution of services contribute to creation of an efficient cash management system of the office.

Competencies

Level 1.1: Maintaining information and databases

• Tracks and reports on mobilized resources
• Promoting Organizational Learning And Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things
• Identifies and communicates opportunities to promote learning and knowledge sharing

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change

• Documents ‘best practices’ in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

• Uses information/databases/other management systems
• Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1: Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Promoting Accountability and Results-Based Management

Level 1.1: Gathering and disseminating information

• Maintains databases

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

Required Skills and Experience

Education:

• Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. UNDP Accountancy & Finance Test required.

• Six years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft. Knowledge of IPSAS and/or IFRS required.
  

• Fluency in the UN and national language of the duty station.