UNDP Jobs - 27121- Programme Officer Decentralization and Local Gover

Programme Officer Decentralization and Local Governance (For Indonesian nationality only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

01-Jan-12 (Midnight New York, USA)

Post Level :

SC-8

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Democratic Governance, Regional Development and Poverty Reduction, Conflict Prevention and Recovery, and Environment and Climate Change. Besides the four priority areas, UNDP Indonesia is also engaged in crosscutting initiatives such as HIV/AIDS and gender equality.

In line with Indonesia’s national priorities (see priority number 1 on bureaucratic and governance reform, and priority number 14 on people’s welfare), the Democratic Governance Unit is working to increase people’s participation in democratic processes, and to support more pro-poor, equitable, gender responsive, peaceful, and accountable allocation of resources as well as more effective protection of vulnerable groups.

With “integrity” as its cross-cutting theme, UNDP’s democratic governance programme is focusing its support on three key areas: (i) participation and representation in political processes, (ii) government capacity to deliver public services in a decentralised governance framework and, (iii) equitable access to justice for all Indonesian citizens. The Decentralisation and Local Governance Programme Manager (PM) will focus on managing democratic governance area two (ii). As such, the PM will be responsible for managing and developing a portfolio aimed at strengthening institutional capacity of provincial governance in achieving objective of decentralisation policy in more accountable, responsive and effective way.

As part of its support to decentralized governance, UNDP is also focused on capacity strengthening initiatives tailored to meet the unique requirements of provinces such as Aceh and Nias, and to take into account the recovery processes in the area. For Aceh, the challenges of governance are compounded by the post-conflict environment and the high number of new leaders that have little knowledge and training in democratic and administrative management processes. Consequently, a special capacity development approach will be required to support both governments in the transformation process from recovery to long-term development and to address the additional challenges of consolidating the peace process.

More specifically, the decentralisation and local governance programme will continue to offer technical advice to national government on public sector reform initiatives. However, strengthening service delivery at sub-national levels will become the main focus of programme activities in this area. Support will include the provision of (a) policy advice to national and provincial government agencies on the formulation of a legal framework for decentralisation policy implementation; (b) technical assistance to national and regional government agencies in pilot provinces in improving their institutional capacity to deliver better public services; (c) technical assistance to national and provincial government in provinces undertaking civil service reform initiatives; and (d) technical assistance to national and provincial government in pilot provinces in designing and implementing public service delivery monitoring and evaluation mechanisms.

i. Organizational Context

Under the guidance and direct supervision of the Programme Manager Decentralization and Local Governance, the Programme Officer is responsible for the management of projects under the Decentralization Programme. The Programme Officer works in close collaboration with the other programme units, operations, program and project teams to ensure that the activities of the projects are in line with the project plan and budget.

The Programme Officer assists in analyzing trends related to his/her own area of decentralization, formulates, manages and evaluates project activities within his/her portfolio, and provides policy advice services. He or she is in charge of the financial management elements of the projects.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

1.    Implementation of decentralization programme strategies, adapts processes and procedures.
2.    Support to overall management of the decentralization programme.
3.    Support in creation of strategic partnership and implementation of the resource mobilization strategy.
4.    Facilitation of knowledge building and management.

1.    Ensures implementation of decentralization programme strategies focusing on achievement of the following results:

Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNPDF, CPD, CPAP; effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
Analysis and synthesis of proposals on the areas for support and interventions.

2. Provides effective support to overall management of the decentralization programme focusing on quality control from formulation to implementation of the country programme achieving the following results:

Design and formulation of some parts of CO programme within the area of decentralization, translating UNDP’s priorities into local interventions.
Initiation of a project, presentation of the project to PAC, finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Analyst performs functions of Manager Level 1 in Atlas for POs and vouchers approval (if authorized by SM), participates in recruitment processes for projects.
Application of conceptual models in support of programme design
Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
Preparation of inputs for reporting, including donor reporting.

3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

4. Ensures facilitation of knowledge building and management in the decentralization programme focusing on achievement of the following results:

Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
Sound contributions to knowledge networks and communities of practice.
Organization of training for the operations/ projects staff on programme issues.
Professional growth through active learning.

III. Impact of Results

The key results have an impact on the success of country programme on decentralization. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

Competencies

IV. Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation

Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things

Resource Mobilization
Level 1.2: Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors

Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation
Level 1.2: Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education:

Bachelor in business administration, public administration, economics, regional planning, political sciences, social sciences or related field.
Master degree business administration, public administration, economics, regional planning, political sciences, social sciences or related field, will be preferred.

Experience:

Minimum 6 years for Bachelor degree and 2 years for Master degree of relevant experience at the national or international level in development areas.
Knowledge and experience in decentralization and governance issues are an advantage.
Strong understanding of and experience in programming and capability to translate needs into project strategies and work-plan.
In-depth knowledge and understanding of local political dynamics in Indonesia. Understanding of government systems and procedure is a required.
Familiarity with UNDP NIM project implementation, UNDP project document and results and resource framework, and relevant UNDP policies and procedures are advantaged
Understanding of UNDP systems and procedure is an advantage.
7Experience in the usage of computers and office software packages and in handling of web-based management system.
Experience in the use of computers and office software packages and handling of web-based management systems.

Language Requirements:

Fluency in written and spoken English and Indonesian.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS NO: 00067254