Background

 “UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen the capacity of Aceh’s provincial government and ensure that it has the wherewithal to efficiently assume the responsibilities, functions, resources and assets it has  inherited from the Aceh and Nias Reconstruction and Rehabilitation Body (BRR).

AGTP is designed to address critical gaps in the Aceh government’s policy-making and technical capacity. The first gap lies in the Executive’s capacity to coordinate the transition. The second gap lies in the technical capacity of the provincial and district government agencies to process assets and projects transferred from BRR, and to implement ongoing recovery work. The third gap is the administration’s broader institutional capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition.

The project has three outputs:

(1)  Enhanced capacity of the Provincial Executive to create the institutional and policy framework for successful transition and recovery. This will provide the Provincial Executive with the ability to coordinate and facilitate the transition through a demand-driven approach to key transition policy areas. This output is based in the Governor’s office.

(2)  Enhanced operational capacity of key provincial government agencies (SKPA, Satuan Kerja Perangkat Daerah-Aceh) to effectively fulfill their transition and recovery responsibilities. This will provide immediate transitional support to the provincial agencies with the responsibilities for coordinating, planning, implementing and monitoring the main transition activities. This output is based in BKPP.

(3)  Enhanced capacity of the Provincial Training & Human Resource Body (BKPP) to retain, manage and transfer to provincial and district government agencies the knowledge and skills required for successful transition and sustainable recovery. This will strengthen the province’s ability to sustain the recovery, and thereby safeguard the legacy of the resources and effort invested in Aceh’s social and physical reconstruction. This output is based in BKPP.

Monitoring & Evaluation Associate will work under the supervision of Monitoring and Evaluation Officer and will be responsible for tracking results and apply the monitoring framework as set up in the project document, in line with DGU and AGTP’s internal monitoring guidelines. S/he will be part of a team to ensure the minimum monitoring and evaluation requirements for the programme and projects are met, and participate in the conduct of crosscutting evaluations.

The Monitoring and Evaluation Associate works in close collaboration with the Programme and Operation staff in AGTP PMU and Government official counterpart as well as other Organisations to ensure that project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

• The strategic direction of the Project’s output
• Implementation of evaluation policies and strategies
• Support to the evaluation process
• Facilitation of knowledge building and knowledge sharing

1. Ensures the strategic direction of the Project’s output  focusing on achievement of the following activities:

• Coordinate with project staffs to produce quarterly council report for the National Project Director and Government
• Counterpart related project progress.
• Provide support to the project consultants on the development of their monthly reports, ensuring proper monitoring and information collection of project results.
• Work closely with Monitoring and Evaluation Officer of PMU AGTP in producing required reporting that are within the Monitoring & Evaluation (M&E) framework of donor agency and Democratic Governance Unit (DGU) and collaborate with Communication and Reporting Specialist in indentifying ideas for development of material (e.g. future stories and articles) to synthesize good practices and lessons learned that effectively communicate program activities to local and international audiences.Ensure reporting arrangements are in place and are being implemented to ensure that the reporting requirements are met in a timely manner. These will include implementation reports from the implementing agencies

2. Ensures implementation of  monitoring and evaluation policies and strategies  focusing on achievement of the following results:

• Responsible to monitor progress of planned activities and work plans, and progress on achievement of results (outputs and outcome/objective) as a basis for payment;
• Conduct field visits as necessary for project implementation to ensure compliance with Government of Indonesia, UNDP and donor standards;
• Conduct frequent surveys for the purposes of relevant Monitoring and Evaluation data collection;
• Translate of questionnaires and other relevant documents.

3. Support effective management of the monitoring and evaluation process in Project, focusing on achievement of the  following results:

• Provide technical advice and inputs to the Project staff in managing the project folder (narrative; financial and field monitoring reports, article and lesson learnt documentations, etc);
• Provide technical assistance to the program staff to ensure that project implementation processes and procedures are in line with Government of Indonesia, UNDP, and donor standards;
• To update and maintain project tracking data-based on regular basis;
• Oversee the financial monitoring overall project activities;
• Facilitate the M&E missions for data collection (eg. IPAR mission);
• Assist to review the monthly report from implementing partner;
• Collect Field Monitoring Report/ Narrative report

4. Ensure facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Identification and formulation of lessons learned from monitoring, evaluations and studies to be integrated into broader knowledge efforts.
• Contributions to the implementation of Monitoring and Evaluation knowledge Management and Learning Strategy.
• Participation in results-oriented monitoring and evaluation training efforts.

III. Impact of Results

The key results have an impact on the overall effectiveness and success of UNDP’s interventions and activities in achieving the country’s development and the MDG.  Effective implementation of evaluation policies and strategies enhance the effectiveness of UNDP programmes.
 

Competencies

IV. Competencies and Critical Success Factors

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation

Building Strategic Partnerships

Level 1.2:  Maintaining a network of contacts

• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Document and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Level 1.2:  Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Analyses the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.2: Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Maintains a functioning network of contacts in the media and civil society

Client Orientation

Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

Education: 
Bachelor degree in education, organizational development, public policy, political science, public Administration, economics, regional planning, law.

Experience: 
Minimum 4 years of relevant experience in monitoring, evaluation, Reporting and communication, at International/National
development project issue.
Excellent in proven writing skills
Ability to write reports, make presentation, training, etc.
Experience in working with local government
Experience in the use of computers and office software packages, spreadsheet and database packages

Language Requirements: 
Fluency in the UN and national language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

 UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

ATLAS No. 00064614