Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

Under the overall guidance of the Operations Manager and direct supervision of Finance Officer, the Finance Associate ensures effective execution of financial services and processes in REDD+ project and transparent utilization of financial resources. The Finance Associate ensures superior and swift delivery of financial services of the Support to the Indonesia REDD+ Task Force Project and promotes a client-oriented approach consistent with the prevailing rules and regulations. The Financial Associate will assist all Working Groups in the Support to the Indonesia REDD+ Task Force Project to support the preparation budget and its implementation according to the work plans and ensures all funds are spent in line with approved work plans. Other key tasks include the reporting of expenses, preparing for audit, dealing with cash advance requests, and generally ensuring solid fiduciary management of the project with the highest integrity.

The Finance Associate works in close collaboration with the project teams, operations, programme of UNDP Office team for resolving finance-related issues and information exchange.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

• Implementation of operational strategies
• Administration of budgets against approved work plans
• Accounting, finance and administrative support
• Reporting of expenses, preparing for audit
• Project cash management
• Ensure Facilitation of knowledge building and knowledge sharing

1.  Ensure implementation of operational strategies, adapts processes and procedures focusing on achievement of the  following results:

• Full compliance with the prevailing rules and regulations of financial processes (including UNDP’s fast track procedures), financial records and reports and audit follow up; implementation of the effective internal control framework.
• Solid understanding on the Accounting Principles and Audit Procedures to ensure that all financial transactions will refer to the prevailing corporate guidelines.
• Project Finance business processes mapping and elaboration of the content of internal

2.  Ensure administration of budgets against approved work plans focusing on achievement of the following results:

• Preparation and modifications of budgets for the project.
• Presentation of researched information for planning and status of financial resources of the REDD+ project.
• Implementation of the income tracking system

3.  Provide accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for REDD+ project; preparation of all types of vouchers
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded, travel claims, other entitlements are duly processed
• Timely accounts closure
• Timely corrective actions as required and timely response to resolve financial data issues.
• Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.

4.  Ensure proper reporting of expenses and preparation for audit focusing on the achievement of these following results:

• Ensure proper financial and administrative reporting in compliance with established regulations and/or guidances (Government of Indonesia and UNDP).
• Alternate to Finance Officer for timely preparation of monthly cash flow forecast Provision of administrative support prior bank transfers.
• Timely and accurate preparation of bank reconciliations.
• Handling petty cash for the project and preparation of monthly cash flow forecast for use by Operations Manager/
• Finance officer. Liaison with project team  to obtain estimate of their cash requirement.

5.  Ensures facilitation of knowledge building and knowledge sharing in the project focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Finance.
• Synthesis of lessons learnt and best practices in financial management.
• Sound contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the overall execution of the project financial services and success in implementation of operational strategies.  Accurate analysis and presentation of financial information ensures proper financial processes in the Support to the Indonesia REDD+ Task Force Project.

Competencies

IV. Competencies and Critical Success Factors

Functional Competencies:    

Building Partnerships

Level 1.1: Maintaining information and databases

• Tracks and reports on mobilized resources

Promoting Organizational Learning And Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things
• Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change

• Documents ‘best practices’ in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

• Uses information/databases/other management systems
• Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Promoting Accountability and Results-Based Management

Level 1.1:  Gathering and disseminating information

• Maintains databases

Core Competencies:

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education:

Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. 

UNDP Accountancy & Finance Test required

Experience:

6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.

Knowledge of IPSAS and/or IFRS  required

Language Requirements:

Fluency in English and Bahasa Indonesia.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

ATLAS NO. 00058395