Jobs - 27421- FAO Administrative Clerk (For Indonesian nationali

FAO Administrative Clerk (For Indonesian nationality only) (FAO- ECTAD/ AC/04/01-123)

Location :

Dinas Peternakan Provinsi Bali, INDONESIA

Type of Contract :

Other

Starting Date :

Application Deadline :

19-Jan-12 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

3 months with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

I. Organizational Context

Food and Agriculture Organization (FAO) is a United Nations agency which provides technical assistance in Indonesia. One of our projects since 2006 provides support for the control of Avian Influenza, in cooperation with national and regional Indonesian government livestock authorities. Project activities are conducted in various locations nationwide.
Under the overall supervision of the FAO Representative in Indonesia, the general supervision of the International Operations Coordinator, the direct supervision of the National Liaison Officer and in close collaboration with the Local Disease Control Centre in Bali and other relevant government counterparts and FAO ECTAD Indonesia Program staff, the Training Administrative Clerk will be responsible for handling the day to day administrative tasks in support of the FAO-ECTAD Rabies Control Programme.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Prepare in advance budget estimates and list of needed supplies for relevant training/workshops/ seminars/ meetings;
Make travel and hotel reservations, prepare travel authorization forms and assemble information pertinent for the purposes of the travel;
Facilitate all logistical/administrative needs during the training/ workshops/ seminars/ meetings organized under the project;
Maintain proper and updated documentations of logistics/ finance for relevant project activities;
Ensure that the office filing systems and records are properly maintained for easy retrieval;
Provide efficient reception services to guest and facilitate their travel to project sites if needed;
Supervise and monitor training preparation, execution and report finalization by the LDCC Admin clerks;
Operate office equipment such as typewriter, word processor, and other similar keyboard equipment as required;
Monitor supplies and equipment for the project- complete the inventory form for the project; and
Performs other related duties as required

III. Impact of Results

The key results have an impact on the success of FAO ECTAD Rabies Control Programme implementation in Indonesia.

Competencies

IV. Competencies

Demonstrates commitment to FAO vision, mission and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Contributes effectively to team work and team outcomes
Consistently approaches work with energy and a positive, constructive attitude.
Demonstrates openness to change and ability to manage complexities.
Ability to plan own work, manage conflicting priorities and work under pressure of tight and conflicting deadlines.
Ability to work without direct supervision
Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills.

Required Skills and Experience

V. Recruitment Qualifications

Education:

Bachelor or University Degree (S1) from any related field

Experience:

2 years progressive secretarial and administrative works experience in a development project;
Good typing skills
Experience working with a development project preferred
Proficiency in MS Office, particularly Word, Excel and Power Point
Good interpersonal and communication skills
Ability to work with minimum supervision

Language Requirements:

Good knowledge of the English language and speak Bahasa Indonesia fluently.

Please be informed that all applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia 11th Floor Menara Thamrin Building
Jl. M. H. Thamrin Kav 3 Jakarta 10250
Email address: FAO-ID@fao.org