UNDP Jobs - 27493- Programme Assistant

Programme Assistant - Gender

Location :

Kuwait, KUWAIT

Type of Contract :

FTA Local

Starting Date :

09-Jan-2012

Application Deadline :

23-Jan-12 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

Languages Required :

Arabic English

Expected Duration of Assignment :

1 Year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Programme Analyst and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Duties and Responsibilities

Summary of Key Functions:

Support to formulation of programme strategies and the Country Programme Action Plan
Support to management of the CO programme
Administrative support to the Programme Unit
Support to resource mobilization
Support to knowledge building and knowledge sharing
Translate written material into or from (Arabic/English)

Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:

Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
Presentation of information for audit of NEX projects.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Preparation of non-PO vouchers for development projects.
Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers.

Supports resource mobilization focusing on achievement of the following results:

Review of contributions agreement, managing contributions in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme.
Contributions to knowledge networks and communities of practice.

Translate written material into or from (Arabic/English)

Reading through original material and rewriting it in the Arabic/English language, ensuring that the meaning of the source text is retained.
Using appropriate software for presentation and delivery.
Liaising with clients to discuss any unclear points.
Proofreading and editing final translated versions.
Providing clients with a grammatically correct, well-expressed final version of the translated text, usually as a word-processed document.
Using the internet and email as research tools throughout the translation process.

Impact of Results

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme. A client-oriented and efficient approach impact on the image of UNDP in the country.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

Prince2 training and certification, RMG

Required Skills and Experience

Education:
Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:
3 to 5 years of relevant administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:
Fluency in the UN and national language of the duty station.