Background
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
REDD+ (Reducing Emissions from Deforestation and forest Degradation) has gained traction in the international climate change dialogue and has become an eminent priority for Indonesia because deforestation and forest degradation still represent a major source of Green House Gas (GHG) emissions, in addition to hindering human development and causing environmental problems in the country. Most of Indonesia’s GHG emissions are related to land degradation, inappropriate land uses, and land conversion.
Indonesia has played a leading and continually expanding role in addressing the global climate change challenge. At the G20 Summit in Pittsburgh on September 2009, President Susilo Bambang Yudhoyono committed to a 26% emission reduction target by 2020, and 41% emission reduction with international support, making Indonesia the first large developing country to do so. It is widely acknowledged that REDD+ will play an important role to support Indonesia’s voluntary commitment to reduce its emissions. To deliver significant reductions a set of clear targets, tailored strategies, policies and institutions will be required.
The Norway Indonesia Climate Change Partnership
In response to the President’s firm commitment, on May 26th, 2010, the government of Indonesia and Norway signed a Letter of Intent (LoI), outlining a USD 1 billion programme of “Cooperation on reducing greenhouse gas emissions form deforestation and forest degradation”. This ambitious programme will be implemented in three phases, namely “Preparation”, with five key results to be achieved mostly by the end of 2010; “Transformation”, involving substantial capacity building and a single-province pilot over the period 2011-2013; and “Contributions for verified emission reductions”, from 2014 onwards, for national level implementation of measures to reduce emissions. This is a crucial programme aiming to reduce deforestation and land degradation in Indonesia’s substantial forest cover, together with associated Green House Gas emissions.
Under the guidance and supervision of the Working Group Coordinator, the Project Assistant provides support to the office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Project Assistant works in close collaboration with the Operations, Programme and projects staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of Key Functions:
? Support to the implementation of the project
? Support to administrative and logistical services to the REDD+ Working Group
? Support to knowledge building and knowledge sharing
? Support to facilitating collaboration with project partners
1. Supports to the implementation of the project:
? Provide assistance to the REDD+ Working Group on preparation, collection, analysis and presentation of project work plans, and budgets approval for implementation arrangements.
? Preparation of project payments and administrative closure of the project.
? Support to preparation of information for audit.
? Assist the Working Group to prepare TORs, LOAs and other documents to facilitate the project implementation.
2. Support to administrative and logistical services to the REDD+ Working Group:
? Provides secretarial support to the team (making appointments, arranging meetings, prepares correspondence, document preparation and filing, maintains an up-to-date list of contact addresses of the relevant multi stakeholders of the REDD+ Task Force and other record system as necessary).
? Assist the Working Group in coordination and conducting project events (arrangement of logistics for meetings, workshops, seminars, training and conferences, takes minutes and/or write note to file of those events.
? Assist the Working Group in the recruitment process (assist in preparing the desk review, assist in completion of recruitment documents, follow up the process as necessary).
? Assist the Working Group in procurement process (assist in preparing the completion of supporting documents for procurement process).
? Any other relevant duties as assigned by supervisor.
3. Support knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
? Participation in the trainings for the operations/ projects staff.
? Contributions to knowledge networks and communities of practice.
4. Ensures facilitation collaboration with project partners focusing on achievement of the following results:
? Facilitate the coordination and collaboration between UNDP and other relevant government agencies on activities related to the project.
? Help maintain productive working relationships with Governments, Non-Governmental Institutions and other project partners
III. Impact of Results
Successful implementation of project activities and timely delivery of project administrative and financial support and backstopping. Proper facilitation in maintaining collaboration with project partners. Accurate and timely analysis, data collection and presentation of information to ensure proper project implementation.
Competencies
V. Competencies and Critical Success Factors
Functional Competencies:
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
? Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
? Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
? Understands the main processes and methods of work regarding to the position
? Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
? Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
? Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
? Uses information/databases/other management systems
Client Orientation
Level 1.1: Maintains effective client relationships
? Reports to internal and external clients in a timely and appropriate fashion
? Organizes and prioritizes work schedule to meet client needs and deadlines
? Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
? Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
? Demonstrating/safeguarding ethics and integrity
? Demonstrate corporate knowledge and sound judgment
? Self-development, initiative-taking
? Acting as a team player and facilitating team work
? Facilitating and encouraging open communication in the team, communicating effectively
? Creating synergies through self-control
? Managing conflict
? Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
? Informed and transparent decision making
Required Skills and Experience
VI. Recruitment Qualifications
Education:
Minimum university degree in Management, Public Administration, Social Science, Sociology, Linguistic or other relevant field;
Experience:
Minimum 3 (three) years professional experience in project administration. Knowledge of project finance would be advantage. Previous experience in development assistance or related work for donor organization, governmental institutions, CSO/NGO is a very strong advantage. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Excellent written and verbal communication skills in English and Indonesia.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
ATLAS No.: 00069197