Background

The Comprehensive Disaster Risk Management Programme (CDRMP) has been formulated as part of the Strategic Partnership Framework signed between the Bureau of Crisis Prevention and Recoveay (BCPR) and UNDP, and in accordance with the Nepal Risk Reduction Consortium. The programme aims to strengthen the institutional and legislative aspects of DRM in Nepal, by building the capacities of Ministry of Home Affairs, other ministries, and local governments. The CDRMP will also establish strategic linkages between DRM and development sectors. The programme’s intervention in the area of climate risk management, community-based disaster risk management, and emergency preparedness and response will strengthen the overall system of disaster risk management in Nepal. It will integrate gender equality and women empowerment as well as social inclusion issues for sustainable DRM.  A knowledge management strategy will support all the programme interventions. In the course of implementing the programme, UNDP would build partnerships with the government, NGOs, international agencies, and academic institutions and expand the institutional and knowledge base of disaster risk management in Nepal.

Duties and Responsibilities

Carry out day-to-day management and quality delivery of EPR & ER outputs in a timely, efficient and dynamic manner (40%):

• Support quality, timely and efficient delivery of all outputs of the CDRMP activities related to EPR and ER building UNDP reputation for quality design and reliable delivery;
• Prepare the terms of reference for required services in consultation with the Implementing Partner and the CDRMP team;
• Prepare inputs and regular updates to detail work plans, action plans, calendar of events, M&E framework and plan, risk, issue and lessons learned  logs in consultation with the implementing partners and stakeholders of the EPR and ER related activities;
• Work closely with the SPO-DRM to identify potential issues and problems related to EPR & ER to prepare a set of recommendations and to obtain any support/advice required for the management, planning and control of CDRMP;
• Ensure execution of EPR and ER activities is consistent with the CDRMP objectives and plans and relevant to DRM context of Nepal;
• Keep abreast of EPR & ER related  issues and dynamics in Nepal which will impact on delivery of the CDRMP and potential follow-on programming and provide regular updates to the SPO-DRM and PM;
• Support and contribute to the development of contingency plans to address anticipated challenges;
• Work with implementing partners in developing and adopting replication and sustainability strategies of all approaches and results of the CDRMP, which are appropriate for Nepal context;
• Timely mobilization and utilization of CDRMP subcontracts, training and equipment inputs to the EPR & ER activities  with respect to Nepal’s diversity;
• Development of Terms of References of all required services (individuals and companies) and actively participate in the recruitment process as required by the PM;
• Coordinate respective national and international consultants to ensure that contracting processes are in accordance with planned schedules and deliverables;
• Actively work with the gender and social inclusion team to develop and implement strategies to promote gender equality and social inclusion for sustainable DRM;
• Represent the CDRMP team in related events as required by the PM.

Carry out monitoring and evaluation, planning and reporting responsibilities related to EPR& ER activities (20%): 

• Contribute to development of M&E framework and  establishment and maintenance of a dynamic system of M&E as a central element of the CDRMP;
• Support full implementation of the M&E system;
• Contribute to timely reporting - both internal and external (to the Government and  donors) - following UNDP and CDRMP requirements and established procedures;
• Support the organization of the CDRMP Executive Board meetings and contribute to all aspects of development of progress reports and other documentation as required.

• Support the SPO-DRM in representing the team  in all relevant Country Office meetings, events and other activities as required;
• In close collaboration with the SPO-DRM , contribute to the development of appropriate working relations with national stakeholders to advance buy-in and national ownership of relevant aspects of the CDRMP;
• Liaise with respective contractors and other key stakeholders that impact CDRMP delivery in order to ensure outcomes are met in a timely manner;
• In close collaboration with the PM, liaise with UNDP management and partners as necessary;
• Support resource mobilization efforts by preparation of quality reports and other such documents.

• Work with administrative and finance team  in drawing up specifications for the equipment required and follow up with the procurement procedures;
• Comply EPR & ER operations with UNDP rules, regulations and policies and monitoring of achievement of results;
• Effective, transparent and accountable management of financial resources of EPR & ER related activities as per UNDP rules and regulations;
•  Support the SPO-DRM in the preparation of timely narrative and financial reports, thematic technical papers and policy notes for the UNDP Country Office and CDRMP donors;
• In close coordination with the Administrative and Finance team prepare accurate and reliable financial reports;
• Support all activities leading to the annual audit exercise and follow up of the audit recommendations;
• Provide inputs to Atlas budget revisions and Annual Work Plans for further discussion and clearance from the PM.

• Support  the knowledge management officer  in generating, documenting  and disseminating   high quality information  and knowledge about the CDRMP best practices and lessons learned on  EPR& ER  among national and international stakeholders on an ongoing basis;
• Contribute to the development of relevant knowledge products;
• Contribute to relevant knowledge networks and communities of practice;
• Perform any other related task as per the request of theSPO-DRM, PM and DRR Unit Head.

Competencies

• Demonstrated high moral integrity by modelling the UN’s values and ethical standards, impartiality and discretion and proven capacity of initiative, discretion and autonomy;
• Promotes the vision, mission and strategy of UNDP;
• Displays respect to diversity and cultural, gender, religious, race, nationality and age sensitivity.

Functional Competencies:

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

• Sectoral planning, results based management and reporting;
• Able to formulate, implement, monitor and evaluate programmes and projects, as well as resource mobilization skills;
• Able to implement new systems with attitude change among implementing partners.

• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back;
• Consistently approaches work with energy and a positive, constructive attitude;
• Effective communications skills and ability to establish good working relationships with national and international interlocutors;
• Demonstrated openness to change and ability to solve problems and manage complexities;
• Ability to work and act under pressure and with discretion in a politically sensitive environment with a minimum of comfort;
• Ability to travel under harsh conditions within the country whenever required;
• Excellent team building skills;
• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back.

Required Skills and Experience

Education:

• Masters Degree in DRM or any related fields.

Experience:

• At least five years of extensive practical experience in the development field with national and international agencies;
• This should include at least three years of solid experiences on EPR and ER or disaster management in Nepal;
• Demonstrated ability to develop strategies for EPR and ER in Nepal.

Language:

• Fluency in English and Nepali at professional level are essential.

Computer skills:

• Good knowledge of computer applications especially MS Office.

 Qualified Women and Members of Socially Marginalised Groups are highly encouraged to apply.