Background

Duties and Responsibilities

Ensures elaboration and implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Procurement and Logistics, control of the workflows in the Procurement Unit.
• Elaboration and implementation of cost saving and reduction strategies.
• Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Implementation of the strategic procurement in the CO including sourcing strategy,  supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
  

Manages and guides  procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:

• Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
• Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
• Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies.
  

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and  management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement  mechanisms.
  

Ensures proper control of CO Assets focusing on achievement of the following results:

• Elaboration and implementation of inventory management.
• Implementation of Inventory and physical verification control in the CO and projects.
  

Ensures organization of logistical services focusing on achievement of the following results:

• Coordination of travel management, shipments arrangements, vehicle maintenance, conference facilities arrangements.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
  

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.
  

Competencies

Corporate Responsibility & teamwork:
Serves and promotes the vision, mission, values, and strategic goals of UNDP
Plans, prioritizes, and delivers tasks on time
Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others
Responds flexibly & positively to change through active involvement

People Skills
Recognizes & responds appropriately to the ideas, interests, & concerns of others; gives credit to the contributions of others
Promotes a learning environment; facilitates the development of individual and team competencies

• Results-Orientation:Plans and produces quality results to meet established goals.Generates innovative, practical solutions to challenging situations.
• Partnering and Networking:  Seeks and applies knowledge, information, and best practices from within and outside UNDP.
• Innovation & Judgment:Conceptualises and analyses problems to identify key issues, underlying problems and how they relate.Strives for quality client-centered services (internal/external) when making decisions and taking action.
• Communication: Demonstrates effective written and oral communication skills.  Demonstrates strong skills of a successful negotiator.Demonstrates substantive and technical knowledge to meet responsibilities and post requirements with excellence.   Uses Information Technology effectively as a tool and resource
• Is motivated & demonstrates a capacity to pursue personal development & learn
  

Required Skills and Experience

Education:

• Master’s Business Administration, Public Administration, Finance, Economics or related field OR Bachelors degree with four years of experience in procurement or related discipline.
  

Experience:

• Minimum 2 to 3 years of post Master’s relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
  

Language Requirements:

• Fluency in written and spoken English.
• Knowledge of the language of the duty station.
  

 
Remarks:
 
Qualified candidates nationals of Mozambique are invited to apply.