UNDP Jobs - 28585- Programme Finance Analyst (For Indonesian national

Programme Finance Analyst (For Indonesian nationality only) (FOR UN ROSTER)

Location :

Jakarta, INDONESIA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

12-May-12 (Midnight New York, USA)

Post Level :

NO-B

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

I. Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the overall guidance and direct supervision of the DRR/DCD or Finance Specialist, the Programme Finance Analyst is responsible for effective delivery of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services in a large Country Office. The Programme Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Programme Finance Analyst supervises and leads the programme finance staff. The Programme Finance Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO and UNDP HQ for resolving complex programme and operations-related issues, ensuring successful CO performance in Finance.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Implementation of operational strategies
CO programme finance management, effective cost recovery
Implementation of the resource mobilization strategy
Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters

1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
CO Finance business processes mapping and elaboration of the content of Standard Operating Procedures in Finance in consultation with office management.
Implementation of cost sharing and trust fund agreements
Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management
Continuous analysis and monitoring of the financial situation, presentation of forecasts for development projects
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies.

1. Ensures effective CO programme finance management, ensures the optimal cost recovery focusing on the achievement of the following results:

Development, implementation and follow up on Programme Portfolio Pipeline and Project Tree in Atlas.
Programme financial resources management through planning, guiding, controlling of the resources. Preparation and monitoring of development projects’ budgets
Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Identification of operational and financial problems, proposal of solutions.
Analysis of requirements and synthesis of proposals on proper mechanisms to eliminate deficiencies in budget management
Control of Combined Delivery
Regular monitoring of the CO delivery
Manager level 1 in Atlas
Approval of vendors in Atlas
Control of Accounts Receivables for UNDP projects
Provision of advice on reporting, preparation of reports including donor reports
Periodic monitoring of dashboards and exceptions, identification of the remedial actions
Monitoring of cost-recovery bills preparation in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
Participation in the projects’ audit, control on the follow up

3. Ensures implementation of the resources mobilization strategy focusing on achievement of the following results:

Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
Monitoring of cost-sharing contributions
Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.

4. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:

Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues.
Organization/conduct of training for the Operations/Project/Programme Staff on financial management and RBM.
Synthesis of lessons learned and best practices in programme and programme finance.
Sound contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the overall CO efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and coordination of programme finance activities enhance UNDP position as a strong development partner.

Competencies

IV. Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Ppreparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Analyzes country situation to identify opportunities for project development
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships

Levle 1.2: Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Level 1.2: Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.2: Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

Level 1.2: Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Anticipates client needs and addresses them promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education:

Master’s degree in Accounting and Finance, Business, Public Administration, Economics.

Experience:

2 years of relevant experience at the national and international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in the UN and national language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.