ACCOUNTS ASSOCIATE, AGENCY AND OVERSEAS FINANCE RELATIONSHIPS, ACCOUNTS DIVISION

Location : New York, UNITED STATES OF AMERICA
Application Deadline :30-Mar-12
Additional CategoryManagement
Type of Contract :FTA Local
Post Level :GS-7
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-May-2012
Duration of Initial Contract :One year
All posts in the GS categories are subject to local recruitment.

Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.

Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.

Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).

Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.

Background

This is a re-advertisement.  For those who applied in earlier rounds need not apply again.
 
Under the guidance and direct supervision of the Manager, Agencies and Overseas Finance Relationship the Accounts Associate provides support to their management, Country Offices and UN Partner Agencies on the production and verification of financial data.
 
The Accounts Associate operates in collaboration with the rest of the Agencies and Overseas Finance Relations Team focusing on quality and completeness of Financial Reports and the Underlying supporting data. The Accounts Associate provides “full service” to their client agencies.

Duties and Responsibilities

Summary of Key Functions:
  • Provide Accounting Services for UN Agencies Service Clearing Account ( SCA);
  • Process expenditure data in UN Agency Project Clearing Account ( PCA);
  • Provide guidance related to Agency financial arrangements;
  • Preparation of Agency reconciliation;
  • Preparation of year-end schedules.
Ensure effective provision of Accounting Services for UN Agencies Service Clearing Account (SCA):
  • Reconcile the SCA transactions and balances to the GL (for example, analyse the balance in fund 12000 to ensure that entries are correct and included in the SCAs);
  • Support maintenance of accounting procedures for fund 12000 transactions – e.g. RLA, MPOs, MIPs, etc.
  • Examine accounting records and ensure that the commitment control system for monitoring the funding is correct and consistent with the SCA balances.
Ensure timely and accurate processing of expenditure data in UN Agency Project Clearing Account (PCA):
  • Monitor the submission of Project Delivery Reports( PDRs) in accordance with the specified format and ensure they submit on time;
  • Perform timely recording of agency PDRs and communicate rejected PDRs and the reasons to the agency clients;
  • Reconcile the submitted agency PDRs to the agency expenditure in the PCA and in the GL – for both UNDP and for trust funds;
  • Liaise with Agencies on reconciling issues.
Provide authoritative guidance on implementation of Policies related to Agency financial arrangements:
  • Ensure compliance with UNDP and Agencies accountability requirements;
  • Contribute to the resolution of disputes, by conducting thorough research and compiling the pertinent supporting documents.
Assist with the preparation of schedules related to Agency expenditure:
  • Prepare detailed and comprehensive financial working papers to support the relevant Schedules for the corporate Financial Statements.

Competencies

Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Knowledge Management and Learning
  • Shares knowledge and experience;
  • Encourages office staff to share knowledge and contribute to UNDP practice areas;
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
  • Ability to perform a broad range of specialized activities related to financial resources management, maintaining Accounts Payables, and reporting –Sound knowledge of UNDP Financial Rules and Regulations and UNDP Finance policies and procedures;
  • Ability to provide input to select business processes for the ATLAS system;
  • Strong analytical skills and sound judgment as well as strong IT skills.
Leadership and Self-Management
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates openness to change and ability to manage complexity;
  • Ability to work on tight deadlines under pressure.
Reasoning Skills
  • Ability to define problems, collect data, establish facts and draw valid conclusions;
  • Demonstrates openness to change and ability to manage complexity;
  • Ability to work on tight deadlines under pressure.

Required Skills and Experience

Education:
  • Secondary Education with specialized certification in Accounting and/or Finance;
  • University degree in Finance, Business Administration or Accounting desirable, but it is not a requirement;
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Long-listed candidates will be required to undergo the UNDP Accountancy and Finance Test (UNDP/AFT).
 
Experience:
  • Minimum 7 years of progressive experience in finance and accounting related functions; prior banking or treasury operations experience an asset;
  • Experience in the usage of computers and office software packages (MS Office) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
  • Experience with EPR financials (preferably PeopleSoft) desirable, in particular the General Ledger and Account Payable Modules;
  • Knolwdge of IPSAS and/or IFRS required.
Language Requirements:
  • Fluency in written and spoken English required. Knowledge of French or Spanish highly desirable.
Well qualified candidates, particularly female candidates, are encouraged to apply.
  • Applications should be submitted on line and include UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.
  • Incomplete applications or applications received after the closing date will not be considered. Please note that only applicants who are short-listed will be contacted.

Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.