Background

Duties and Responsibilities

• Full compliance of financial processes and financial records with UNDP rules, regulations, policies and strategies.
  Maintain financial records for the PR as per UNDP financial and accounting rules, regulations and policies and ensure their compliance.

• Ensure an efficient financial flow process and timely payments of the goods and services required by SRs and SSRs for the implementation of the project activities
• Prepare detailed budget information of the Global Fund approved components
• Follow up on the budget execution  and financial reporting of SRs and SSRs and provide support in report preparation as  required
• Verify and record  in ATLAS, expenditures reported by SR/SSRs and prepare monthly account reconciliation
• Monitor project budget balances in ATLAS and prepare budget revisions as required to maintain updated project information in ATLAS
• Support the design and review  of reporting systems for internal and GFATM needs and prepare periodic reports as required
• Support preparation of project financial reports in compliance with the Global Fund requirements and the periodic Disbursements Requests to be submitted to the LFA/Global Fund for the replenishment of the PR account
• Analyze and provide reasons for the budget variances between the actual and budgeted expenditures
• Prepare for annual audits of PR and SRs (inclusive SSRs if any) as required by the GFATM and ensure that external auditors have all relevant information. Follow up on audit reports to ensure that recommendations in audit reports are implemented.
• Effect payments using ATLAS programme, ensuring accuracy of computation and completeness of supporting documentation and preparing for payments (check and bank transfer).
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
• Presentation of information on the status of financial resources as required.
• Management of cash receipts and petty cash.
• Responsible for maintenance of the proper filing system for finance records and documents.

• Timely and accurate preparation of cash reconciliations.
• Initiation of bank transfers in Atlas

• Participation in the trainings for the finance officers at SR and SSR level
• Contributions to knowledge networks and communities of practice.
  

Competencies

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP practice areas
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

• Ability to perform a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting.
• Sound knowledge of financial rules and regulations, accounting
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new syste

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexity
   

Required Skills and Experience

• Secondary Education with specialized certification in Accounting and Finance. 
• University Degree in Finance, Banking or related field will be desirable.

Experience

• At least 3 years of progressively responsible finance experience at the national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language

• Fluency in English with good verbal and written skills. 
   

N.B. UNDP Zimbabwe reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Zimbabwe at the same grade level and with similar job description, experience and education requirements.