UN WOMEN: COORDINATOR (THE PROGRESS OF THE WORLD’S WOMEN)

Location : New York, UNITED STATES OF AMERICA
Application Deadline :21-Apr-12
Type of Contract :FTA International
Post Level :P-2
Languages Required :
English  
Expected Duration of Assignment :1 year

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
 
Progress of the World's Women is UN Women's biennial publication. It aims to inspire bold action by Governments and civil society to accelerate their efforts to achieve gender equality and women's empowerment around the world. It was launched to capture and convey successful strategies that can be replicated by programme and donor countries, by UN partners, by international and local NGOs and by women's rights advocates and networks. Progress supports advocacy at global, regional and national levels and contributes to more coherent programming within UN Women and among our partners.
 
The next edition of the report will be published in 2013.
 
The Progress of the World's Women team is in the Research and Data section of UN Women. The team researches, writes, produces and disseminates UN Women's flagship biennial report.
 

Duties and Responsibilities

Summary of key functions:
  • Work with the Progress Report team, and coordinate the production of the Progress of the World's Women 2013/14 report and its associated products, including monitoring the project timeline and deliverables, coordination of meetings and other events, lead on editorial, reference and fact checking processes for the project, and liaise with UN Women Operations colleagues and vendors on procurement, budget and services provided;
  • Work with the Progress team to contribute to communications and outreach activities, including serving as the logistics focal point for all Progress launch and advocacy events. Maintain the website, as needed, post-launch;
  • Serve as the knowledge management focal point for the project;
  • Serve as the Progress team's focal point for the newly established operations service centre, liaising as necessary on all matters related to procurement, HR, budget, travel etc. Provide limited administration support to the Progress Manager, as needed;
  • Contribute to the broader work of the Research and Data section at UN Women. The priority for this position is to work on Progress, but this position may also contribute to UN Women's other knowledge product coordination and production work where appropriate.

Outline of main functions:

Coordination of the production of the Progress of the World's Women 2013/14 report and its associated products:
  • Working with the Progress Report Manager, draft and maintain the project timeline and production schedule, ensuring that planning mechanisms are established to meet the deliverables for the project.  Communicate and follow-up with all parties involved ensuring that deadlines are met and the project's deliverables are finalized according to schedule;
  • Oversee the project's procurement plan, undertake request for proposals (RFP) processes for the print design, web design, and printing contracts for the project, contract management for consultants, and monitor the department budget;
  • Communicate with the UN Women Operations section to coordinate budget activities, ensure payments are made to vendors in a timely fashion, and coordinate procurement activities for the project with the UN Women Operations team;
  • Communicate with the production focal point in the UN Women Communications team on coordination for the translation and printing process for the project.  Serve as the liaison between the project team and the production focal point in the UN Women Communications team to ensure that a schedule and work flow are established for the translation and printing processes and that all deadlines and deliverables are met;
  • Communicate and coordinate with the project's print and website design vendors on services:  communicate all edits to the report and its associated products to the project's print and web designers for inclusion in updates to the product; check all copy sent back from the project's vendors to ensure that edits requested have been accommodated; ensure that the vendors and the project team are adhering to the deadlines established in the production schedule;
  • With the Progress Report Manager, communicate with the project's Advisory and Readers' groups and coordinate logistics and travel for various advisory and readers' group meetings, which are to be held throughout different stages of the report production process;
  • Maintain the project's editorial guidelines and serve as the copy editing focal point for the project to ensure that all material produced adheres to the project's editorial style;
  • Working with the project team, coordinate the fact checking process for the project, including organizing the fact checking tasks, timeline and review processes;
  • Participation in brainstorming meetings and in-house discussions on various aspects of the report production, including honing of the theme and structure of the report;
  • Provide comments on draft chapters, sections of the report, and associated report products, as requested from the Progress Report Manager;
  • If possible, proof-reading of translated text in languages other than English.

Work with the Progress team to contribute to communications and outreach activities, including serving as the logistics focal point for all Progress launch and advocacy events. Maintain the website, as needed, post-launch:
  • Working with the project's Communications Coordinator and the Progress Report Manager, contribute to the overall communications strategy for the project, including the development of a partnerships strategy for collaboration with UN agencies and other partners on associated advocacy events. Working with the Project Report Manager and the UN Women Resource Mobilization team, establish dialogue with donors to represent UN Women's work on the report theme to maintain effective working relationships, and sustained interest and cooperation;
  • Serve as the logistics lead for the Progress of the World's Women global launch, as well as for regional and country launch events and ongoing advocacy events;
  • Provide assistance, as needed, in the preparation of materials for the launch of Progress and ongoing advocacy efforts, including country fact sheets and other presentation materials;
  • Special events management for a Progress monthly seminar series for discussion of topics related to the report theme.
  • Post-launch, serve as the web content manager for the project website to ensure that information is up-to-date and material is added to the site as needed. 
Serve as the Progress team's focal point for the newly established operations service centre, liaising as necessary on all matters related to procurement, HR, budget, travel etc. Provide limited administration support to the Progress Manager, as needed.

Serve as the knowledge management focal point for the project:
  • Serve as the knowledge management focal point for the project by maintaining the Progress of the World's Women workspace on the UN Women intranet to ensure that information on the project is cleanly organized and readily available to all UN Women staff;
  • With the Progress Team, initiate online discussions, contribute to building communities of practice related to the theme of the report and solicit inputs from UN Women staff and experts in the field;
  • Liaise with the UN Women Knowledge Management team as needed on corporate knowledge management updates and training;
  • Oversee e-discussions and other cross-unit collaboration activities on the corporate workspace.
  • Brief the Progress team on corporate knowledge management trainings, news and other developments as needed. 
Contribute to the broader work of the Research and Data section at UN Women. The priority for this position is to work on Progress, but this position may also contribute to UN Women's other knowledge product coordination and production work where appropriate.
 
Impact of Results:

The work of the Coordinator will contribute substantially to the timely production of the report and to its impact.
These results will specifically contribute to the following deliverables in the UN Women 2011-2013 Strategic Plan.

Competencies

Core Values / Guiding Principles: 

  • Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
  • Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff.  Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. 

Functional Competencies:

  • Excellent coordination skills including proven ability to manage complex production tasks and events, coordinate logistics, and ensure completion and dissemination of reports;
  • Proven experience in project management;
  • Experience working with graphic designers, website designers, visual media producers, and other vendors;
  • Excellent writing and editing skills in English; French or Spanish in addition will be an asset;
  • Strong oral and written communication skills;
  • Good understanding of and commitment to gender equality and women's empowerment and its policy implications.
  • Ample knowledge and use of computer office tools (Word, referencing software, databases, spreadsheets, web content production, filing);
  • Demonstrated ability to work in a team and in a cooperative and productive fashion both with internal and external colleagues;
  • Excellent interpersonal and networking skills, and ability to work in multi-cultural and multi-disciplinary environments; ability to build and promote partnerships across the organization and beyond;
  • Ability to work under pressure on multiple projects whilst maintaining high-quality and timeliness.
Corporate Competencies:
  • Demonstrates integrity by modeling UN/UN Women values and ethical standards;
  • Demonstrates commitment to UN Women's mission, vision and values;
  • Displays cultural and gender sensitivity and adaptability;
  • Treats all people fairly and without favoritism.
Behavioural:
  • Excellent organizational skills;
  • High levels of initiative and motivation;
  • Works well under pressure;
  • Communicates effectively, clearly, sensitively and persuasively across different constituencies;
  • Plans, prioritizes, and delivers high-quality outputs effectively and on time;
  • Accepts additional responsibilities as required by the demands of service;
  • High level of initiative and self-motivation;
  • Highly effective team player.

Required Skills and Experience

Education:
  • Master`s degree or equivalent in development studies, gender, economics, international relations, or a related discipline. Background in project management is required.

Experience:

  • Minimum of 2 years of professional experience combined at national and/or international levels in advocacy, project management and communications. Previous experience working on gender advocacy products and/or major institutional reports.
Language Requirements:
  • Written and oral proficiency in English is required. Knowledge of another of the UN working languages highly desirable.

Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment    Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.