Background
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The Government of the Republic of Belarus and other Belarusian actors engaged in the human rights and justice area recognize enhanced access to justice as a critical issue. While the Belarusian legislation prescribes the establishment of specialized courts within the system of general and commercial courts in line with chapter 6 of the Belarusian Constitution, lack of de-facto specialisation of the courts remains one of the challenges in the implementation of the constitutional right to judicial protection. This stands in the way of a fully professionalized and targeted effort by the court system in such areas as juvenile justice and administrative justice.
The ultimate goal of the project is to ensure that the population of Belarus, including marginalized and vulnerable groups, enjoys access to justice through an effective and professional court system, including through the specialisation of courts and judges, which has been identified as an important prerequisite for effective and professional court system functioning.
The project objectives are as follows:
To support full-scale specialisation of courts as prescribed in the constitution and to promote further improvement of the legislation concerning the court system.
To create a sustainable, high-quality basis for systematic and continuous professionalization of judges, to enhance their capacity to work professionally and efficiently within the court system;
Expected outputs of the project:
1. Recommendations towards the improvement of the administration of justice, including through the system of specialised courts, developed;
2. A curriculum for the training of judges reflecting the specialised court system developed.
3. The developed curriculum for the training of judges tested and further adjusted based on lessons learned during the pilot phase;
4. Text books supporting the trainings and functioning for judges elaborated, printed and disseminated.
Gender issues in the project will be addressed through a focus on family law within the component on juvenile justice. International experience in engendering the project outputs will be studied and taken into account.
Objectives of the assignment:
The Project Manager (PM) assumes overall responsibility for the successful implementation of the project activities and the achievement of the planned project outputs. He/she oversees the day-to-day development of the project. The PM works closely with the Executing Agency, the UNDP Country Office (CO) and the project partners.
The Project Manager supervises project personnel and provides direct supervision to the personnel with accordance to the project structure. The Project Manager works under direct supervision of the UNDP Country Office and in coordination with the National Project Coordinator.
The incumbent will be based in Minsk, Belarus. He/ she will have a full time employment (40 hours a week).
Specific Responsibilities
Implementation of project strategies;
Creation of strategic partnerships and implementation of the resource mobilization strategy;
Provision of top quality advisory services to the National partners and facilitation of knowledge building and management.
1. Ensures implementation of project strategies focusing on achievement of the following results:
Be responsible for the daily management of the project – both organizational and substantive matters;
Prepare annual work plans in consultation with the Executing Agency and the UNDP Country Office;
Supervise and coordinate the project implementation to ensure its results are in accordance with the Project Document and the UNDP rules and procedures;
Ensure adherence to the project’s work plan, prepare revisions of the work plan, if required;
Assume overall responsibility for meeting financial delivery targets set out in the agreed annual work plans, reporting on project funds and related record keeping;
Management of the project personnel on a daily basis to achieve the performance indicators agreed in the project document and in line with the approved Budgets and Work Plans;
Participation in recruitment processes of project personnel and consultants (development of Terms of Reference, participation in short listing of candidates/desk review, acting as a member of the Interview Panel when appointed), providing regular guidance and advice to the project staff, assessment and evaluation of their performance;
Prepare and agree with UNDP on terms of reference for national and international consultants and subcontractors;
Guide the work of consultants and subcontractors and oversee compliance with the agreed work plan;
Ensure adequate information flow, discussions and feedback among the various stakeholders of the project;
Implement the PR activities planned in the project;
Assume overall responsibility for the proper handling of logistics related to project workshops and events;
Assume overall responsibility for recruitment of project personnel and short term consultants, along with procurement of goods and services performed by the project in accordance with the Project Document and with approved annual work plans;
Maintain regular contact with UNDP Country Office and the National Project Coordinator on project implementation issues of their respective competence;
Practical preparation of the Project Steering Committee (PSC) and follow-up of sittings, as well as performance of functions of Secretary during these sittings;
Monitor the expenditures, commitments and balance of funds under the project budget lines;
Conduct project monitoring and prepare analytical and financial reporting;
Prepare mid-year and final project reports according to the established procedure for evaluation of international technical assistance projects as approved by the Council of Ministers of Belarus as well as progress reports requested by the UNDP;
Undertake any other actions related to the project management as requested by UNDP or the National Project Coordinator.
2. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new partnership, active contribution to the overall office effort in resource mobilization;
Identify and share best practices in implementation and management of the project at the local and international levels.
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the project
Actively works towards continuing personal learning and development
Development and Operational Effectiveness
Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Management and Leadership
Focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Duties and Responsibilities
Objectives of the assignment:The Project Manager (PM) assumes overall responsibility for the successful implementation of the project activities and the achievement of the planned project outputs. He/she oversees the day-to-day development of the project. The PM works closely with the Executing Agency, the UNDP Country Office (CO) and the project partners.
The Project Manager supervises project personnel and provides direct supervision to the personnel with accordance to the project structure. The Project Manager works under direct supervision of the UNDP Country Office and in coordination with the National Project Coordinator.
Specific Responsibilities
Implementation of project strategies;
Creation of strategic partnerships and implementation of the resource mobilization strategy;
Provision of top quality advisory services to the National partners and facilitation of knowledge building and management.
1. Ensures implementation of project strategies focusing on achievement of the following results:
- Responsible for the daily management of the project – both organizational and substantive matters;
- Prepare annual work plans in consultation with the Executing Agency and the UNDP Country Office;
- Supervise and coordinate the project implementation to ensure its results are in accordance with the Project Document and the UNDP rules and procedures;
- Ensure adherence to the project’s work plan, prepare revisions of the work plan, if required;
- Assume overall responsibility for meeting financial delivery targets set out in the agreed annual work plans, reporting on project funds and related record keeping;
- Management of the project personnel on a daily basis to achieve the performance indicators agreed in the project document and in line with the approved Budgets and Work Plans;
- Participation in recruitment processes of project personnel and consultants (development of Terms of Reference, participation in short listing of candidates/desk review, acting as a member of the Interview Panel when appointed), providing regular guidance and advice to the project staff, assessment and evaluation of their performance;
- Prepare and agree with UNDP on terms of reference for national and international consultants and subcontractors;
- Guide the work of consultants and subcontractors and oversee compliance with the agreed work plan;
- Ensure adequate information flow, discussions and feedback among the various stakeholders of the project;
- Implement the PR activities planned in the project;
- Assume overall responsibility for the proper handling of logistics related to project workshops and events;
- Assume overall responsibility for recruitment of project personnel and short term consultants, along with procurement of goods and services performed by the project in accordance with the Project Document and with approved annual work plans;
- Maintain regular contact with UNDP Country Office and the National Project Coordinator on project implementation issues of their respective competence;
- Practical preparation of the Project Steering Committee (PSC) and follow-up of sittings, as well as performance of functions of Secretary during these sittings;
- Monitor the expenditures, commitments and balance of funds under the project budget lines;
- Conduct project monitoring and prepare analytical and financial reporting;
- Prepare mid-year and final project reports according to the established procedure for evaluation of international technical assistance projects as approved by the Council of Ministers of Belarus as well as progress reports requested by the UNDP;
- Undertake any other actions related to the project management as requested by UNDP or the National Project Coordinator.
2. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
- Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new partnership, active contribution to the overall office effort in resource mobilization;
- Identify and share best practices in implementation and management of the project at the local and international levels.
Competencies
Corporate Competencies:- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
- Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the project
- Actively works towards continuing personal learning and development
- Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Good knowledge of the Results Management Guide and Toolkit
- Strong IT skills
- Focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
- University degree in Law and/or management, international relations, political science, humanitarian science, etc.
- At least 3 years of progressive work experience with international/donor organizations.
- Working in/ with administration of justice/ courts system or any area related to Human Rights and Justice is an asset.