Background

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Democratic Governance, Regional Development and Poverty Reduction, Conflict Prevention and Recovery, and Environment and Climate Change. Besides the four priority areas, UNDP Indonesia is also engaged in crosscutting initiatives such as HIV/AIDS and gender equality.

Under the direction of the Assistant Resident Representative Operations (ARR-O), the Contracts Specialist acts as an advisor to Senior Management and provide support to the full ambit of the Country Office (CO) activities.

The Contracts Specialist works in close collaboration with programme and operations teams in the CO as well as the field offices to provide them with the necessary support. The Contracts Specialist ensures a client-oriented approach, and consistency and compliance with UNDP’s regulations and rules. The post holder is expected to support the proactive approach the UNDP Indonesia Country Office and its sub-offices are undertaking to improve efficiency and accountability.

 

Duties and Responsibilities

II. Functions / Key Results Expected

1. The Contract Specialist provides guidance and advice on institutional and commercial procurement and related contracts to ensure adherence to organizational financial, procurement, contracting and legal policies, rules, and procedures. The Contract Specialist ensures provision of top quality advisory services focusing on achievement of the following results:

  • Negotiates contracts and agreements on the basis of model agreements available in the POPP, including procurement contracts, operational agreements, financing agreements, Letters of Agreement, grants, Cost Sharing Agreements with donors and private sector partnership agreements;
  • Provides advice on the selection of appropriate contractual modalities for engagement with partners in various programme, project contexts, and other UN agencies;
  • Negotiates the settlement of disputes arising from contractual relationships between contract holders and the Country Office. If in the course of negotiation, it becomes apparent that no amicable solution will be possible, and that formal legal proceedings are likely to be initiated against UNDP, the Contract Specialist shall promptly notify and liaise with Legal Support Office (LSO)/Bureau of Management (BOM) through the Senior Management of the CO on the appropriate next steps. In this regard, the Contract Specialist shall notify and liaise with LSO/BOM through the Senior Management of the CO on any notice of arbitration or other formal legal proceedings;
  • Provides initial advice on, and drafts appropriate communications relating to, privileges and immunities matters under the applicable legal instruments governing UNDP’s activities in the country;
  • Advises the CO on the legal aspects of operational, commercial, and institutional issues, in consultation with the LSO. On issues related to allegation of fraud, grievances, harassment and similar matters, the Contract Specialist serves as liaison between the CO and the LSO as appropriate;
  • Consults closely with the LSO through the ARR Operations to ensure consistency in the provision of legal advice and shall accomplish all necessary and related online trainings that could come under the UNDP legal framework (e.g. but not limited to procurement, ethic, harassment, etc.);
  • Reviews of Trust Fund initiation and operational procedures with the view to ensure more effective and efficient management;
  • Institutes recommendations of UNDP HQ and other consultative missions with respect to the enhancement of CO procedures and compliance in the areas of legal, contract management, and procurement;
  • Analyses and reviews existing internal office practices and policies with respect to partnership with NGOs and CBOs and proposes ways and means to ensure more effective partnership with these organizations;
  • Provides strategic input to CO’s reporting requirement to headquarters, especially in the area of management;

2. The Contract Specialist works very closely with the Head of Procurement Unit and Procurement Team focusing on achievement of the following results:

  • The Contract Specialist may be requested and /or delegated to Chair the Contract, Assets, and Procurement Committee (CAP C);
  • Ensures effective implementation of CAP C policies and procedures (even when not acting as CAP C chairperson) in order to ensure that procurement rules and guidelines are strictly followed;
  • Reviews continuously the ongoing procurement and contracting practices (undertaken by both Jakarta and the field offices). Continuous identification, assessment, prioritization, and monitoring of risks;
  • Ensures, in collaboration with the relevant programme team leaders, that contracts are honored by both UNDP and partners according to the obligations and timeframe as outlined in the contracts;
  • Provides support and leadership in negotiation, resolution, and avoidance of contractual disputes with particular emphasis on establishing preventive measures for the future; 

3. Ensures facilitation of knowledge building and sharing, focusing on achievement of the following results:

  • Identifies sources of information related to policy-driven issues. Identifies and synthesizes best practices and lessons learned directly linked to country policy goals;
  • Conducts, in close collaboration with the ARR Operations, and relevant Headquarters Units when required, training and ensures capacity building to strengthen administrative knowledge and compliance with UNDP’s rules and procedures;
  • Creates comprehensive training material and any other procedures to ensure application of high ethical standards in the Country Office;
  • Contributes to knowledge networks and communities of practice;

III. Impact of Results

The key results have an impact on the overall success of the CO activities. In particular, the key results have an impact on the design, operation, and programming of activities, especially in relations to contractual management.

Competencies

IV. Competencies and Critical Success Factors


Functional Competencies:    

Advocacy/Advancing a Policy-Oriented Agenda

Level 2: analysis and creation of messages and strategies

  • Contributes to the elaboration of advocacy strategies by identifying and prioritizing audiences and communication means
  • Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses

Building Strategic Partnerships

Level 2: Identifying and building partnerships

  • Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
  • Sensitizes UN Partners, donors and other international organizations to the UNDP’s strategic agenda, identifying areas for joint efforts
  • Develops positive ties with civil society to build/strengthen UNDP’s mandate
  • Identifies needs and interventions for capacity building of counterparts, clients and potential partners
  • Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments

Promoting Organizational Learning and Knowledge Sharing

Level 2: Developing tools and mechanisms

  • Makes the case for innovative ideas documenting successes and building them into the design of new approaches
  • Identifies new approaches and strategies that promote the use of tools and mechanisms
  • Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies


Job Knowledge/Technical Expertise

Level 2: In-depth knowledge of the subject-matter

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Serves as internal consultant in the area of expertise and shares knowledge with staff
  • Continues to seeks new and improved methods and systems for accomplishing the work of the unit
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments
  • Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments


Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate

Level 2: Developing promotional projects and organizational messages

  • Identifies and develops activities to enhance the visibility of UNDP
  • Develops promotional activities based on monitoring/evaluation information identifying areas requiring higher visibility
  • Reviews documents and materials intended for use within and outside the organization in order to ensure consistency and validity of messages
  • Creates and cultivates networks of partners to promote UNDP’s image
  • Conducts assessments of activities to improve impact and effectiveness

Global Leadership and Advocacy for UNDP’s Goals

Level 2: Analysis and creation of messages and strategies

  • Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
  • Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level

Conceptual Innovation in the Provision of Technical Expertise

Level 2: Developing innovative and creative approaches

  • Leverages different experiences and expertise of team members to achieve better and more innovative outcomes
  • Leverages multi disciplinary, institutional knowledge and experience of other countries and regions to promote UNDP’s development agenda
  • Participates in dialogue about conceptual innovation at the country and regional levels


Client Orientation

Level 2: Contributing to positive outcomes for the client

  • Anticipates client needs
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider
  • Demonstrates understanding of client’s perspective


Core Competencies:

  • Promoting ethics and integrity, creating organizational precedents
  • Building support and political acumen
  • Building staff competence,  creating an environment of creativity and innovation
  • Building and promoting effective teams
  • Creating and promoting enabling environment for open communication
  • Creating an emotionally intelligent organization
  • Leveraging conflict in the interests of UNDP & setting standards
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning.
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Fair and transparent  decision making; calculated risk-taking

 

Required Skills and Experience

V. Recruitment Qualifications

Education: 

  • Master's degree or Bachelor’s degree in a relevant field of law (e.g. international, commercial)
     

Experience: 

  • Minimum 7 years for Bachelor’s Degree and 5 years for Master’s Degree of professional working experience as a lawyer practicing in a relevant field;
  • Experience in private practice or as in-house counsel in private industry is highly desirable;
  • Must have excellent research, legal writing, and drafting skills;
  • Excellent negotiation skills;
  • Excellent computer skills (specifically MS Word, Excel, and PowerPoint);
  • Proven ability to organize oneself and others;
  • Solid cross cultural and interpersonal skills;

Language Requirements: 

  • Excellent command of English (verbal and written) is essential with particular emphasis on proven high-level written skills;

 

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

 

 

 

 

 

Female candidates are encouraged to apply
 
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS NO : 00060387