Background

Duties and Responsibilities

• Implementation of operational strategies, adapts processes and procedures
• Effective management of project finances
• Financial monitoring of implementing partners for effective financial management and project reporting
• Support management of stipends to national partners
• Facilitation of knowledge building and knowledge sharing in the projects

• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development projects
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies.
• Establish and maintain financial management systems to ensure effective internal financial control and budget management

• Track the overall budgetary and financial situation of the projects, including resources mobilized and expenditure status against targets.
• Provide regular updates to the Project on the overall budgetary and expenditure situation, including resource mobilization, expenditure status and performance/targets comparison.
• Project financial resources management through planning, guiding, controlling of the resources.
• Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Identification of operational and financial problems, proposal of solutions.
• Analysis of requirements and synthesis of proposals on proper mechanisms to eliminate deficiencies in project budget management
• Provision of advice on reporting, preparation of reports including donor reports
• Participation in the projects’ audit, control on the follow up

• Review contracts with partners from point of view of UNDP compliance and financial compliance.
• Preparation and monitoring of development projects’ budgets
• Assist in overseeing large financial transactions with sub-recipients and other project partners.
• Recommend strategies for the improvement of financial, management accounting and information systems within the unit and of the project partners and helps implementing solutions.
• Provide financial management training, mentoring and coaching to UNDP Project Staff in Somalia and key governmental and NGO partners on the same
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for project
• Routinely monitors financial exception reports for unusual activities, transactions and investigates anomalies

• Agree stipends payroll with counterparts and other UN partners
• Develop stipend payment documents, processes and procedures for each payment
• Facilitate the transfer of funding to the Stipends Monitoring Committee
• Monitor the daily payment and release of funds
• Receive reports from the Stipends Monitoring Committee
• Report to Project Manager and UNDP Management on Stipends payments

• Organization of trainings for the project partners on Finance in collaboration with the Project Associate and UNDP sub-offices.
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

Competencies

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

• Good knowledge of accounting
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
• Ability to implement new systems and affect staff behavioral/ attitudinal change
• Excellent IT skills, knowledge of Atlas

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

• Three years of relevant experience in financial management
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
• At least 3 years of progressively responsible professional accounting experience;
• Prior managerial experience an advantage;
• Knowledge of UNDP Financial Rules and Regulations, policies, and procedures including ATLAS is an advantage;
• Excellent IT skills

• Fluency in English, both spoken and written is essential; working knowledge of at least one other UN language, or Arabic or Somali is desirable