PROGRAMME ASSOCIATE, DIVISION FOR AFGHANISTAN, RBAP-NY (MPP)
||New York, UNITED STATES OF AMERICA
|Application Deadline :||19-Jun-12|
|Type of Contract :||FTA Local|
|Post Level :||GS-6|
|Languages Required :||
|Duration of Initial Contract :||on year initially|
All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
In response to the increasing size and complexity of UNDP operations in Afghanistan and the findings and recommendations of the recent Afghanistan Strategic Review to scale up the support accorded to Afghanistan, the Regional Bureau of Asia and the Pacific (RBAP is setting up a separate dedicated Division to handle the Afghanistan portfolio. In the space of 3 years, the Afghanistan programme has expanded from a programme delivery of $300 million in 2009 to nearly $1 billion this year and this trend is expected to continue in the next few years leading to up the 2014 transition of NATO/ISAF forces from Afghanistan. The establishment of the Afghanistan Unit is also in line with an even more expanded sustainable development role UNDP is expected to play by the Government of Afghanistan and donor partners as Afghanistan prepares for the transition of NATO/ISAF forces in 2014 and beyond. The Division will serve to substantially strengthen, streamline and enhance the quality of substantive support the Bureau provides to Afghanistan as a country under crisis and as a vital and highly visible portfolio that constitutes 25 % of UNDP’s delivery. The practice is in line with that of comparable development agencies that have dedicated units dealing exclusively with Afghanistan and should lead to better performance and improved corporate oversight and coordination of UNDP’s work in Afghanistan.
The main purpose of the Afghanistan Division is to provide overall dedicated support and management oversight of UNDP’s Afghanistan operations from Headquarters. Reporting to the Deputy Director, the Unit will be responsible for all facets and all streams of work pertaining to Afghanistan, including the overall coordination and monitoring and oversight of Afghanistan operations and the implementation of UNDP’s programmes. The Division will constitute the “one stop shop” for all the country office’s needs and operations and provide multifaceted and comprehensive corporate day to day support to the country office. The Division will also be responsible for overseeing the implementation of the six-month Work Plan recommended by the Strategic Review and endorsed by the senior management of UNDP.
Under the overall guidance and direct supervision of the Chief of the Special Division for Afghanistan, the Programme Associate provides programme and administrative support services ensuring timeliness, high quality, accuracy and consistency of work.
The Programme Associate also works in close collaboration with other colleagues in the Division, in the Bureau and other relevant units of UNDP/HQs.
Duties and Responsibilities
- Support the one-stop shop by servicing operational requirements of country office’s programme/projects through compilation/research data and coordination with various support units.
- Monitor distribution of TRAC and other resources to Afghanistan approval/commitment levels. Maintain updated worksheets of financial aggregates (TRAC, cost-sharing, approvals and delivery). Compile requests for funding from other resources and assemble info for approval of the Unit/Bureau Director.
- Develop and maintain schedule and databases for the use of the Bureau in oversight, including programme cycle events, cycle harmonization with other agencies, CCA/UNDAF status, evaluation schedules, GLOC, CO staff listing and knowledge-based management.
- Manage daily correspondence/e-mail. Draft routine letters, screen and prioritize incoming mail for appropriate action. Ensure that response deadlines are met. Take necessary action or refer to appropriate party in the absence of supervisor and institute tracking mechanism for incoming/outgoing mail.
- Manage and maintain appointment, mission and leave schedules. Prepare all aspects of travel-related matters and liaise with country office and support units on logistics and paperwork.
- Prepare background material/brief for use in bureau discussions, corporate events and briefing sessions. Assume responsibility for development of PowerPoint presentations. Research and compile materials or newsletters, country/regional briefs and presentations. Arrange all logistical requirements thereto.
- Facilitate identification and selection of consultants for projects by liaising with institutions, consulting agencies, etc. Present candidates of consultants to programme managers and CO indicating details, e.g. availability, fees, etc. for selection. Process all travel and logistical requirements of consultants.
- Consolidate CO programme audit information and reports and monitor follow-up actions. Serve as Bureau focal point for evaluation compliance.
- Manage the cluster’s documentation system. Maintain and update filing of both hard copies and electronic files. Circulate documents for information/action in the unit. Organize reference materials for the unit and archive closed project files.
- Provide institutional memory on Unit operations. Brief incoming unit staff on operational functions/procedures. Ensure unit’s compliance with corporate guidelines. Participate in twinning arrangement to ensure continuous coverage of administrative support to the unit.
- Support the Programme Specialists in various programme initiatives (e.g. COMPs, ROARs, SRFs). Perform other programme support functions as required.
- Act as leave monitor for cluster. Coordinate cluster’s requests for supplies/equipment. Prepare requisition for supplies on ATLAS, receive/inspect delivery of supplies and process payments for approval by approving officers.
- Content Management by ensuring (1) prescriptive content within functional area is continuously updated and available (2) Best Practices are continuously identified, documented and made available to clients and peers, and (3) appropriate and up-to-date information and learning tools are available..
- Excellent organizational and administrative skills, sound judgment and initiative.
- Excellent ability to work efficiently, independently, in a team environment and under pressure.
- Excellent written and oral communication skills.
- Corporate commitment and direction for promoting UNDP’s vision, mission, values and strategic goals;
- Display of team spirit, demonstration of team-based participation, information sharing, collaborating and cooperating;
- Demonstration of responsibility and innovation, setting clear performance goals and executing responsibilities accordingly;
- Flexibility and results-orientations, planning and producing quality results to meet established goals; responding positively and flexibly to change through active involvement;
- Application of existing knowledge to work, briefing all relevant UNDP and external knowledge and resources to bear on office initiatives in order to improve quality of work and pursue own personal development..
Required Skills and Experience
- Knowledge and understanding of UNDP policies and procedures relating to country programme and project administration.
- Five years of progressively responsible experience in performing administrative or programme support responsibilities with the UN system, NGOs, or public-sector organization.
- Fluency in written and spoken English.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.