UNDP Jobs

• Support the one-stop shop by servicing operational requirements of country office’s programme/projects through compilation/research data and coordination with various support units. 
• Monitor distribution of TRAC and other resources to Afghanistan approval/commitment levels. Maintain updated worksheets of financial aggregates (TRAC, cost-sharing, approvals and delivery). Compile requests for funding from other resources and assemble info for approval of the Unit/Bureau Director. 
• Develop and maintain schedule and databases for the use of the Bureau in oversight, including programme cycle events, cycle harmonization with other agencies, CCA/UNDAF status, evaluation schedules, GLOC, CO staff listing and knowledge-based management. 
• Manage daily correspondence/e-mail. Draft routine letters, screen and prioritize incoming mail for appropriate action. Ensure that response deadlines are met. Take necessary action or refer to appropriate party in the absence of supervisor and institute tracking mechanism for incoming/outgoing mail. 
• Manage and maintain appointment, mission and leave schedules. Prepare all aspects of travel-related matters and liaise with country office and support units on logistics and paperwork. 
• Prepare background material/brief for use in bureau discussions, corporate events and briefing sessions. Assume responsibility for development of PowerPoint presentations. Research and compile materials or newsletters, country/regional briefs and presentations. Arrange all logistical requirements thereto. 
• Facilitate identification and selection of consultants for projects by liaising with institutions, consulting agencies, etc. Present candidates of consultants to programme managers and CO indicating details, e.g. availability, fees, etc. for selection. Process all travel and logistical requirements of consultants. 
• Consolidate CO programme audit information and reports and monitor follow-up actions. Serve as Bureau focal point for evaluation compliance. 
• Manage the cluster’s documentation system. Maintain and update filing of both hard copies and electronic files. Circulate documents for information/action in the unit. Organize reference materials for the unit and archive closed project files. 
• Provide institutional memory on Unit operations. Brief incoming unit staff on operational functions/procedures. Ensure unit’s compliance with corporate guidelines. Participate in twinning arrangement to ensure continuous coverage of administrative support to the unit. 
• Support the Programme Specialists in various programme initiatives (e.g. COMPs, ROARs, SRFs). Perform other programme support functions as required. 
• Act as leave monitor for cluster. Coordinate cluster’s requests for supplies/equipment. Prepare requisition for supplies on ATLAS, receive/inspect delivery of supplies and process payments for approval by approving officers. 
• Content Management by ensuring (1) prescriptive content within functional area is continuously updated and available (2) Best Practices are continuously identified, documented and made available to clients and peers, and (3) appropriate and up-to-date information and learning tools are available..

• Excellent organizational and administrative skills, sound judgment and initiative. 
• Excellent ability to work efficiently, independently, in a team environment and under pressure. 
• Excellent written and oral communication skills. 
• Corporate commitment and direction for promoting UNDP’s vision, mission, values and strategic goals;
• Display of team spirit, demonstration of team-based participation, information sharing, collaborating and cooperating;
• Demonstration of responsibility and innovation, setting clear performance goals and executing responsibilities accordingly;
• Flexibility and results-orientations, planning and producing quality results to meet established goals; responding positively and flexibly to change through active involvement; 
• Application of existing knowledge to work, briefing all relevant UNDP and external knowledge and resources to bear on office initiatives in order to improve quality of work and pursue own personal development..

• Excellent computer skills including MS Office; IMIS and Atlas an asset
• Completion of secondary school; Bachelor’s (or equivalent) degree preferable.

Experience:

• Knowledge and understanding of UNDP policies and procedures relating to country programme and project administration.
• Five years of progressively responsible experience in performing administrative or programme support responsibilities with the UN system, NGOs, or public-sector organization.

Language:

• Fluency in written and spoken English.