Background
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.I. Organizational Context
The project “Technical Support to Rehabilitation and Reconstruction Completion and Continuation Coordination” (TS-R2C3) is a transformation of the “Technical Assistance to BRR” (TA to BRR) designed to support the GOI through Bappenas in coordination of continuing reconstruction activities post BRR closure in April 2009, that has been extended to December 2012. This project is an extension of the previous Phase I and II of TA to BRR Project 2008 – 2009.
Phase I focused on supporting BRR’s technical capacity requirements during its institutional evolution, while Phase II supported the agency’s requirements for technical capacity during its final year of operation to conclude its mandate effectively and accountably. During Phase III, TS-R2C3 will supplement the technical and operational capacity of BAPPENAS to fulfill its mandate of coordinating national and international resources, planning and monitoring the rehabilitation and reconstruction activities in Aceh and Nias. The scope of change from the previous TA to BRR to TS to R2C3 is “Enhanced coordination, monitoring and evaluation on the implementation of the Aceh Nias Reconstruction Continuation Action Plan 2010 – 2012 (Renaksi Kesinambungan Rekonstruksi Aceh Nias 2010-2012)”.
The proposed activities will contribute to the accomplishment of the BAPPENAS’s overall objective as outlined in the Action Plan, which is the provision of effective coordination and monitoring of the transition from the reconstruction phase to Sustainable Development Programmes in Aceh and Nias. Simultaneously, the support provided will ensure development of capacities to coordinate, monitor and evaluate by BAPPENAS, Bappeda Aceh, Bappeda North Sumatera and other related institutions. The expected deliverables of of TS to R2C3 2010 – 2012 include:
1) Availability of support to BAPPENAS to coordinate planning, monitor and annual evaluation of the 2010-2012 Action Plan;
2) Availability of support to Bappeda Aceh & Bappeda North Sumatra to coordinate planning, monitor and coordinate their respective action plans 2010 -2012;
3) Availability of support to strengthening GoI and donor coordination;
4) Availability of support to strengthening and integrating post reconstruction information systems into the normal development context.
5) Availability of support to the PMU RRI at the Ministry of Public Works to coordinate foreign assistance for public infrastructure reconstruction.
Since the project was transferred to Bappenas in the mid-year of 2009, the TS to R2C3 will support:
a) Bappenas’s coordination role and transparency in decision making, to strengthen participation of local government, donors, CBOs, NGOs, the private sector, and other stakeholders in planning, implementing and monitoring of reconstruction activities;
b) Bappenas’s coordination role to provide development acceleration planning guidance and to ensure an efficient transition from rehabilitation and reconstruction phase into the DRR-guided longer-term development framework, engaging local government, CBOs, NGOs, the private sector, donors and other stakeholders in the process.
The TS-R2C3 immediate development objective is to “strengthen the capacity of GOI national and local government agencies to manage and implement gender sensitive, pre and post-disaster recovery planning processes and practices based on disaster risk reduction principles”. The TS -R2C3 project will be implemented in the period of 2010-2012 by the National Development Planning Agency (Bappenas) and will engage a strategic partnership with GOI agencies at the national, provincial and district levels with support from UNDP.
Under the overall guidance of the National Project Manager TS to R2C3 and direct supervision of Project Officer TS to R2C3, the Project Assistant provides project support services ensuring high quality, accuracy and consistency of work.
The Project Assistant works in close collaboration with the operations, programme and project staff as required to exchange information and support project delivery.
Duties and Responsibilities
II. Functions / Key Results ExpectedSummary of Key Functions:
- Support to the implementation of the project
- Administrative and operational support to the R2C3 Programme
- Support to knowledge building and knowledge sharing
1. Supports to the implementation of the project:
- Provide assistance to the NPM and Bappenas Supervisor on preparation, collection, and presentation of project work plans, and budgets approval for implementation arrangements.
- Provide assistance to the NPM and Bappenas Supervisor on compiling information from and conduct basic analysis of Consultant Monthly Report, Minutes of Meetings, Field Monitoring Reports and other activities report. Those information should be written in UNDP format for Quarterly Project Report and Quarterly Monitoring Report using English language.
- Provide assistance to the NPM and Bappenas Supervisor to liaise with government and other related stakeholders in order to accelerate the completion of reconstruction process.
- Support the NPM in monitoring the implementation of Letter of Agreement with Government Partner.
- Support in preparation of documents for project payments and administrative closure of the project.
- Support to preparation of data and information for audit.
- Assist the NPM and Bappenas Supervisor to prepare and/or review the draft of TORs, LOAs, Minutes of Meeting, and other documents to facilitate the project implementation.
- Assist the NPM and Bappenas Supervisor in coordination and conducting project events (arrangement of logistics for metings, workshops, seminars, training and conferences, takes minutes and/or write note to file of those events).
- Assist the NPM and Bappenas Supervisor in procurement process (assist in preparing the completion of supporting documents for procurement process).
- Any other relevant duties as assigned by supervisor.
- Participation in the trainings for the operations/ projects staff.
- Contributions to knowledge networks and communities of practice.
- Collect best practices and lessons learned of the implementation of the projects
- Facilitate the coordination and collaboration between UNDP and other relevant government agencies on activities related to the project.
- Help maintain productive working relationships with Governments, Non-Governmental Institutions and other project partners;
Successful implementation of project activities and timely delivery of project administrative and financial support. Proper facilitation in maintaining collaboration with project partners. Accurate and timely analysis, data collection and presentation of information to ensure proper project implementation.
Competencies
IV. Competencies and Critical Success FactorsFunctional Competencies:
Level 1.1: Support the preparation of information for advocacy
? Identifies relevant information for advocacy for a variety of audiences
Results-Based Project Development and Management
Level 1.1: Contributing to results through provision of information
? Provides information and documentation on specific stages of projects implementation
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
? Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
? Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
? Maintains information/databases on potential and actual donors
? Maintains database of project files
? Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
? Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
? Understands the main processes and methods of work regarding to the position
? Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
? Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis
? Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
Level 1.1: Maintains effective client relationships
? Reports to internal and external clients in a timely and appropriate fashion
? Organizes and prioritizes work schedule to meet client needs and deadlines
? Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
? Responds to client needs promptly
Core Competencies:
? Demonstrating/safeguarding ethics and integrity
? Demonstrate corporate knowledge and sound judgment
? Self-development, initiative-taking
? Acting as a team player and facilitating team work
? Facilitating and encouraging open communication in the team, communicating effectively
? Creating synergies through self-control
? Managing conflict
? Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
? Informed and transparent decision making
Required Skills and Experience
V. Recruitment Qualifications
Education:
Minimum university degree in Management, Public Administration, Social Science, English Literature, Law, or other relevant field;
Experience:
Minimum 3 (three) years professional experience in project administration, and/or translation, and transcription. Knowledge of project finance would be advantage. Previous experience in development assistance or related work for donor organization, governmental institutions, CSO/NGO is a very strong advantage. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Highly written and verbal communication skills in English and Indonesia are mandatory.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
ATLAS NO: 00072382