Background

 Phase I focused on supporting BRR’s technical capacity requirements during its institutional evolution, while Phase II supported the agency’s requirements for technical capacity during its final year of operation to conclude its mandate effectively and accountably. During Phase III, TS-R2C3 will supplement the technical and operational capacity of BAPPENAS to fulfill its mandate of coordinating national and international resources, planning and monitoring the rehabilitation and reconstruction activities in Aceh and Nias. The scope of change from the previous TA to BRR to TS to R2C3 is “Enhanced coordination, monitoring and evaluation on the implementation of the Aceh Nias Reconstruction Continuation Action Plan 2010 – 2012 (Renaksi Kesinambungan Rekonstruksi Aceh Nias 2010-2012)”.

The proposed activities will contribute to the accomplishment of the BAPPENAS’s overall objective as outlined in the Action Plan, which is the provision of effective coordination and monitoring of the transition from the reconstruction phase to Sustainable Development Programmes in Aceh and Nias.  Simultaneously, the support provided will ensure development of capacities to coordinate, monitor and evaluate by BAPPENAS, Bappeda Aceh, Bappeda North Sumatera and other related institutions.  The expected deliverables of  of TS to R2C3 2010 – 2012 include:

1. Availability of support to BAPPENAS to coordinate planning, monitor and annual evaluation of the 2010-2012  Action Plan;
2. Availability of support to  Bappeda Aceh & Bappeda North Sumatra to coordinate planning, monitor and coordinate their respective action plans 2010 -2012;
3. Availability of support to strengthening GoI and donor coordination;
4. Availability of support to strengthening and integrating post reconstruction information systems into the normal development context.
5. Availability of support to the PMU RRI at the Ministry of Public Works to coordinate foreign assistance for public infrastructure reconstruction.

Duties and Responsibilities

1. Support Project Manager in ensuring effective communication and reporting of R2C3 activities.
2. Facilitation of knowledge building and management.
3. Coordinate the maintenance of websites, databases and knowledge management systems
4. Support to elaboration and implementation of the publications strategy and plan

1.     As part of R2C3 PMU, the Communications and KM Associate of R2C3 should support Project Manager to ensure the effective communication and reporting of R2C3 activities on achievement of the following results:

      Communication

• Support to elaboration and implementation of the publications strategy and plan;
• Development/production of communication and advocacy instruments and materials for awareness-raising campaigns, including briefing materials and press releases in coordination with the NPM;
• Management of some TS to R2C3 publication activities, such as drafting articles, news-letter, maintenance of regular contact with printers and other suppliers to ensure production and publications dissemination;
• Management of the office web sites based on corporate requirements in cooperation with the ICT staff;
• Preparation of the content for the web sites to ensure consistency of the materials, timely and effective responses to inquiries for public information materials.

      Reporting

• Work closely with Project Officer and Coordinating the input from the technical consultant and project officer in producing required reporting that are within the Monitoring & Evaluation (M&E) framework of donor agency and CPRU and synthesize good practices and lessons learned;
• Manage the donor reporting system, including a donor reporting calendar, reminder system and tracking of report preparation with technical consultant, and submit reports to CPRU on-time and in compliance with donor requirements and UNDP reporting standards. These will include implementation reports from the implementing agencies.

Competencies

IV. Competencies and Critical Factors

Functional Competencies:             

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences
•  Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

 Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of development partners and donor information

 Promoting Organizational Learning and Knowledge Sharing

 Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approachesI
• Identifies and communicates opportunities to promote learning and knowledge sharing

 Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

 Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate

 Level 1.1: Research and information gathering

• Disseminate information and materials on UNDP’s development/humanitarian activities
• Collects, and disseminates information on UNDP focus areas

 Global Leadership and Advocacy for UNDP’s Goals

 Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
• Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

 Conceptual Innovation in the Provision of Technical Expertise

 Level 1.1: Research and provision of information

• Documents and tracks innovative strategies/best practices/new approaches
• Trucks bottlenecks, problems and issues, and proposes solutions
• Responds positively to new approaches

Client Orientation

Level 1.1: Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control

Managing conflict

• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

IV. Requirement and Education

Education:

• Minimum university degree in Communication, Management, Public Administration, Social Science, English Literature, Law, or other relevant field;
  

Experience:

• Minimum 5 (five) years professional experience at the national level in communication, reporting and/or knowledge management field;Previous experiences in UNDP government-based project is an advantage;
• Previous experience in recovery process in Aceh Nias is highly desirable; A network of contacts and familiarity in working with the government of Indonesia at the national and local levels, donors, UN agencies, NGOs, CSOs, and media;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

 UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.