Background
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.I. Organizational Context
Over the past four years UNDP has provided support for both the Government of Indonesia (GoI) and Indonesian civil society to undertake activities that strengthen access to justice (A2J) in multiple ways. Through the Legal Empowerment and Assistance for the Disadvantaged Project (LEAD), UNDP facilitated the GoI’s formation of the National Strategy on Access to Justice (NSA2J), launched by BAPPENAS in October 2009, and provided grants for NGOs to undertake a range of A2J activities in a number of provinces. In Aceh province, UNDP has also provided timely and comprehensive access to justice support in the post-tsunami and post-conflict context under the Aceh Justice Project (AJP) by strengthening the institutional capacity of the both the formal and informal justice systems.
Both LEAD and AJP projects have been implemented since 2007. In 2011, LEAD and AJP were completed, and a new project called “Strengthening Access to Justice in Indonesia” (SAJI), was introduced.
The SAJI project presents the continuation and expansion of these two UNDP projects, and will be geared towards improved access to justice for Indonesian citizens, contributing to the alleviation of poverty, good governance practices, and empowerment of disadvantaged, vulnerable, and marginalized people.
In accordance with the Jakarta Commitment and the principle of supporting national priorities and policies, the SAJI Project will use the GoI’s National Strategy on Access to Justice (NSA2J) and other relevant Indonesian policy instruments as their guiding framework, which will therefore directly link the policy and local interventions such as the National Action Plan on Human Rights. SAJI will help realize Indonesia’s 2005-2025 Long Term Development Plan, which emphasizes that, consistent with its vision of “A Just Indonesia,” development is to be carried out from the people, by the people and for the people.
The Project
The SAJI Project is developed based on experiences, best practices, and lessons learned from the LEAD and AJP Projects. SAJI consists of the following components:
1. Institutional mechanisms, legal and regulatory framework, and capacities of government institutions strengthened to implement the recommendations and Action Plans of the National Strategy on Access to Justice.
2. Improved public complaint and grievance handling mechanisms (PCMs) in government institutions at both national and subnational levels.
3. Improve people’s access to state-funded legal aid, particularly for women and vulnerable groups.
4. Improve people’s access to fair and accountable justice services in the community-based justice system
5. Knowledge management to inform policies and initiatives to effectively strengthen access to justice and to contribute to Indonesian reporting on the implementation of human rights instruments
Portion of the first component will be implemented through the extension of the LEAD Project the umbrella of the SAJI Project. While originally set to expire at the end of December 2011, both UNDP and BAPPENAS have agreed to extend the duration of the LEAD Project until the end of 2012. This extension is aimed to ensure uninterrupted provision of support for the implementation of the National Strategy on Access to Justice, which was launched at the end of 2009.
Under the guidance and supervision of the SAJI Project Manager. Finance Assistance (FA) will provide financial services, resource utilization and transparent financial management that will help the SAJI Project Management develop a client-oriented approach in their activities implementation, in line with UNDP rules and regulations. FA assumes responsibility to ensure the financial procedures performed every day in the planning, implementation monitoring, and evaluation, closure, audit, etc. done in a timely manner and in accordance with the rules and regulations of the Government of Indonesia and UNDP.
Duties and Responsibilities
II. Functions / Key Results ExpectedSummary of key functions:
? Support to administration and implementation of project/operations strategies
? Support to administration of budgets and functioning of the optimal cost-recovery system.
? Accounting and administrative support
? Facilitation of knowledge building and knowledge sharing
1. Provides support for the administration and implementation of project strategies focusing on achievement of the following results:
? Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
? Provision of proper financial management of cost sharing, trust fund and other related financial issues arising from agreements made as part of the PMU resource mobilization efforts.
2. Provides effective support to administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
? Provision of information for formulation of work plans, budgets, proposals on implementation arrangements and execution modalities.
? Maintain petty cash and prepare financial report of it.
? Enter financial and other data into the database and spreadsheet software and assist to process the date into reports; process the data in ATLAS system vouchers and requisition for projects and travel.
? Maintenance of administrative control records such as expenditures.
? Tracking and preparing spreadsheets on mobilized resources.
? Processing of cost-recovery bills in Atlas for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.
? Extraction of data from various sources.
? Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
? Maintenance of the filing system
? Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
? Prepare the request for payment, the face form, and financial report of the Project.
? Use, retrieve, reconcile and update the finance related databases to ensure accurate and accessible information regarding the payment of SAJI Project and suppliers.
? Other duties deemed necessary to improve the administrative and financial arrangements as to better implement the project activities.
3. Provides accounting and administrative support focusing on achievement of the following results:
? Proper control of the supporting documents for payments, preparation of the supporting documents for payments and financial reports for SAJI projects; processing of PO and non-PO vouchers for SAJI project.
? Processing of transactions, ensuring that they are correctly recorded and posted in Atlas in conformity with the internal expenditures control system.
? Timely corrective actions on erroneous data in Atlas.
? Compilation of data for internal/external audit.
? Provision of inputs to reports including donor reports.
4. Ensures facilitation of knowledge building and knowledge sharing in the PMU focusing on achievement of the following results:
? Participation in the organization of training for the office staff on project/operations related issues.
? Synthesis of lessons learned and best practices in project finance.
? Sound contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the overall efficiency and accountability of the SAJI Project in financial resources management and successful implementation of overall project activities. Accurate analysis and presentation of financial information facilitates solid decision making of the SAJI project management that enhances UNDP position as a strong development partner.
Competencies
IV. Competencies and Critical Success FactorsFunctional Competencies:
Building Partnerships
Level 1.1: Maintaining information and databases
- Tracks and reports on mobilized resources
Level 1.1: Basic research and analysis
• Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position (financial resources management)
• Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
o Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
• Uses information/databases/other management systems
• Makes recommendations related to work procedures and implementation of management systems
Client Orientation
Level 1.1: Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
• Maintains databases
• Prepares timely inputs to reports
Core Competencies:
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
Required Skills and Experience
V. Recruitment QualificationsEducation:
- Bachelor Degree in or Accounting, Public Administration or other related fields.
- 3 to 5 years of progressively responsible finance experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in the UN and national language of the duty station.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.