Background

Under the guidance and supervision of the Operation Officer, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

 

Duties and Responsibilities

The Driver provides driving services to the operations and programme staff in the UCO office.

The incumbent works under the overall supervision of the UNAIDS Country Coordinator (UCC) to achieve the roles of the UNAIDS Country Office in developing and strengthening the national monitoring and evaluation system and the M&E initiatives of the Joint UN Team on AIDS. Under the direct supervision and the guidance of the Senior M&E Adviser, the incumbent will provide technical support to:

1.    Ensures provision of reliable and secure driving services by:
a)    Driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and
b) Meeting official personnel and visitors at the airport
2.    Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs.
3.    Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
4.    Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts
5.    Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
6.     Ensure knowledge and ability to use all photocopying and fax machines used by UNAIDS.
7.     Sorting and distribution of mail as required;

8.    perform minor office moves which will include moving pieces of office furniture and PCs. Etc as and when required
9.     the vehicle is garaged overnight in the official car park and the keys are secure;
10.    all necessary reports are completed in connection with any accident and the incumbent must report this situation to the supervisor immediately
11.    performs other related duties as assigned



Internal                                      Purpose

UNAIDS Staff at all levels     Provide assistance and information to passengers and to act courtesy and discretion, and to
                                                   bring the passengers safely to their destination. Team work

External                                    Purpose

Visitors to UNAIDS                 Provide assistance and information to passengers and to act with courtesy and discretion and
                                                   provide informal translation as necessary
Suppliers/ Contractors          As related to official vehicle maintenance and service
Customs Official                    To give and obtain information as related to visitors visa and goods

Competencies

 OPERATIONAL EFFECTIVENESS
Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
Demonstrates excellent knowledge of protocol (for Drivers)
Demonstrates excellent knowledge of security issues (for Drivers)

MANAGING  DATA
Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

 MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS
Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
 Ability to produce accurate and well documented records conforming to the required standard


PLANNING, ORGANIZING AND MULTI-TASKING
 Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
 Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
 Establishes, builds and maintains effective working relationships with staff and clients to facilitate the

Required Skills and Experience

Education:   
Secondary Education. Valid Driver’s license


Experience:    1-2 years’ work experience as a driver; of official in an international organization, governmental organization, embassy or UN system , safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair

Language Requirements:   
Fluency in the UN and national language of the duty station.