UNDP / GLOBAL FUND PROGRAMME MANAGER FOR HIV, TB AND MALARIA
|Application Deadline :||09-Dec-12|
|Type of Contract :||FTA International|
|Post Level :||P-5|
|Languages Required :||
|Duration of Initial Contract :||1 Year with possibility of extension|
UNDP is a key partner to the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants in Sudan. In its role as Principal Recipient (PR), UNDP is responsible for the financial and programmatic management of the Global Fund grant as well as for the procurement of pharmaceuticals, health and non-health products. The projects under the GFATM grant provide support to the implementation of the National Programmes on HIV/AIDS, Tuberculosis and Malaria in the Republic of Sudan. UNDP Sudan has been undertaking the role of Principal Recipient for the Global Fund since 2005.
The overall goal of the projects is to prevent deaths caused by diseases, to reduce the burden of HIV and Tuberculosis, to interrupt transmission of malaria, to reduce morbidity, and to contain and prevent malaria outbreaks. In addition the TB grant includes a Health System Strengthening component.
Under the overall guidance of the Country Director and direct supervision of the Deputy Country Director and in coordination and consultation with the Poverty, MDGs and HIV Unit, the Programme Manager acts as a manager of GFATM grants and advisor to Senior Management as well as to the Sub Recipients and national counterparts on all aspects of the programme, and oversees the implementation. The main role is to manage GFATM grants including continued monitoring of implementation. The Programme Manager leads the programme team in strategic planning and identifies new programme areas while ensuring consistency with UNDAF/CPD/CPAP priorities and creative responses to emerging challenges and opportunities. The Programme Manager is responsible for the GFATM Project Management Unit, including the coordination and oversight of the programmatic sections (HIV, Malaria, TB, HSS) , M&E and support sections (Procurement and Supply Chain Management, Finance and Administration, Communications and Contracts Management). He/She works in close collaboration with the Programme and Operations team in the CO and Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the GFATM grants.
Under the overall guidance of the Country Director and direct supervision of the Deputy Country Director and in coordination and consultation with the Poverty, MDGs and HIV Unit the Programme Manager is responsible for the strategic direction for the GFATM grants activities from programme design through implementation. S/he will be responsible for the overall coordination and management of both programmatic and financial aspects of the projects implemented by UNDP Sudan in the field of HIV/AIDS, Tuberculosis, Malaria and Health System Strengthening and funded by the Global Fund. S/he will provide technical leadership to the implementation of the grants, in coordination with Government, UN agencies, donors and other partners, to ensure that the implemented projects will contribute to the broader national strategy. S/he will supervise the HIV/AIDS, TB/HSS and Malaria grants and will be supported by the projects’ staff.
UNDP has established a dedicated Project Management Unit (GF-PMU) responsible for managing the GFATM grants. The global fund project is part of the UNDP Sudan Poverty, MDGs and HIV Unit, the later provides quality assurance and oversight, and guidance to routine management of the GFATM projects.
Duties and Responsibilities
Summary of Key Functions
- Programme planning and management, including the coordination of the implementation of all grants to ensure the timely delivery of quality results, and achieving the financial and programmatic targets while conducting monitoring and oversight of the implementation by key partners (Sub-Recipients, National Programmes etc.);
- Provision of support to UNDP Sudan on policy advice services to the Government and facilitation of knowledge sharing and management and capacity building;
- Support building strategic partnerships and alliances including maintaining effective relationships with the key stakeholders including the CCM, Ministry of Health, GFATM Secretariat in Geneva and others;
- Management of the GFATM Project Management Unit, including the coordination and oversight of the programmatic sections (HIV, Malaria, TB, HSS) , M&E and operation sections (Procurement and Supply Chain Management, Finance and Administration, Communications and Contracts Management).
Programme planning and management, including the coordination of the implementation of all grants to ensure the timely delivery of quality results, and achieving the financial and programmatic targets while conducting monitoring and oversight of the implementation by key partners (Sub-Recipients, National Programmes etc.):
- Through sound leadership and management, optimize the organizational capacity to deliver efficiently the GFATM grants in Sudan in compliance with UNDP policy, rules and regulations;
- Promote and maintain a suitable environment for teamwork within the project team and with the UNDP Country Offices (CO);
- Coordinate and supervise the overall management of the programme in collaboration with national grant managers; review and approve planned performance results for the project (grant) managers and other project staff and evaluate achievements and performance of project staff on regular basis;
- Oversee and manage programmatic and financial operations of the programme in Sudan;
- Support capacity development of project staff through promotion of learning, implementation of internal programme oversight, quality control and performance assessment;
- Conduct in-depth programmatic and performance analysis, identifying and managing risks including initiating actions in consultations with UNDP senior management and CO Programme unit;
- Ensure regular information sharing, attendance at the national and UN technical working groups, participation in coordination groups, sharing of reports and joint programming;
- Coordinate with corporate UNDP services to ensure the execution of budgets and expenditures is in conformity with the rules and procedures of UNDP to ensure that expected results are achieved in a timely manner;
- Coordinate with corporate UNDP services to ensure administrative, financial and technical support are provided for achievement of the programme results;
- Conduct periodic programme monitoring field visits and provide technical and operational support and guidance to the personnel working in the field, as required.
- Ensure that the grants are implemented in accordance with GFATM and UNDP policies and procedures;
- Ensure timely and accurate submission of reports in line with UNDP corporate requirements and donor requirements. including timely submission of periodic (quarterly, annual) programmatic and financial reports to the CCM, and GFATM through the Local Fund Agent (LFA);
- Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective monitoring, information and reporting systems;
- Ensure an efficient financial flow process within the framework of UNDP procedures and donor requirements;
- Ensure an efficient flow process for procurement and supply management within the framework of UNDP and donor requirements;
- Ensure compliance with audit requirements and undertake follow-ups to address gaps;
- Coordinate with the Poverty Reduction and MDGs Unit, and with other Programme and Operations Units at UNDP Khartoum, to ensure that the implementation needs of the GFTAM grants are met;
- Implement other duties as required by the senior management.
Support to Policy advice and strategic technical guidance and leadership:
- Manage the overall strategic direction and provide leadership to the GFATM HIV/AIDS, TB/HSS and Malaria grants, including the setting of programme direction and identification of strategic priorities in line with the UNDP Country Programme Action Plan (CPAP) and United Nations Development Assistance Framework (UNDAF);
- Ensure harmonization and integration of the HIV/AIDS, TB/HSS and Malaria grants into the national strategic documents on AIDS, TB, Malaria, and HSS;
- Be responsible for ownership and revision of strategic documents such as Annual Work Plans, UNDP project documents on HIV, TB/HSS and Malaria, and update of Country Programme Document and CPAP;
- Work closely and coordinate with the MDG & Poverty Programme Unit in advising responses to opportunities for resource mobilization in health thematic area, including overseeing the conceptualization and drafting proposals;
- Ensure political support of government actors for the principles and key objectives, planned outputs and results of the project;
- Provide Senior Management and Programme Unit with advice on mainstreaming gender, good governance, capacity building, development planning into implementation of health-related projects and activities;
- Provide technical guidance to UNDP and project staff, and ensure technical support to government counterparts and implementing partners;
- Contribute to the development of the organization’s strategy and policy, the development of operational policies, procedures and tools;
- Coordinate activities and exchange information/ideas with other UNDP programmes to contribute to the achievement of overall country programme objectives;
- In coordination with UNDP Sudan Country Office, be responsible for optimal visibility of UNDP and UN in the field and with the national partners.
Support Building strategic partnership and alliances
- Coordinate and build partnerships with on the national programmes for AIDS, TB and Malaria Ministry of Health, UN agencies and other implementing partners (IP) as well as with the international and local stakeholders to ensure transparent and efficient implementation of the programme, and mobilizing appropriate acceleration and scale-up efforts of the programme;
- Coordinate project activities with relevant donors and stakeholders at the national level under the overall supervision of the UNDP Senior Management and in close collaboration with the MDG & Poverty Programme Unit, to contribute to achievement of overall country programme objectives;
- Oversee the development of communication strategies with national and international stakeholders;
- Oversee and manage the selection of implementing partners through open, transparent processes according to UNDP’s corporate policy and donor requirements;
- Coordinate and collaborate with clients, partners and stakeholders to link and harmonize approaches and to promote common interests and achievement of results, in accordance with UNDP’s general framework agreement with the GFATM, UNDP’s Operations Manual for projects financed by the GFATM, specific grant agreements, and UNDP’s corporate policy on procurement and contracting;
- Coordinate the capacity assessment of IPs and develop action plans to close identified gaps;
- Harmonize reporting and accounting practices of IPs including programme results, budgeting and financial key performance indicators;
- Ensure annual audits of GFATM sub-recipients.
Building Knowledge and Capacity:
- Document lessons learned and best practices in the health programme/project development and implementation;
- Advocate for UNDP with Government counterparts and ensures access to best available expertise;
- Facilitate capacity-building of national counterparts;
- Promote a knowledge sharing and learning culture in the COs;
- Access global best practices, share them with other local and international stakeholders and ensure their incorporation into the health portfolio and project design process;
- Provide any other necessary support in coaching, guidance for the project staff that will boost their capacity to deliver results.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
- In-depth practical knowledge of inter-disciplinary development issues;
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
- Seeks and applies knowledge, information, and best practices from within and outside of UNDP;
- Solid knowledge of UN/UNDP policies, programming framework and procedures is an asset;
- Knowledge of Sudan context desirable.
Development and Operational Effectiveness
- Ability to lead strategic planning, change processes, results-based management and reporting;
- Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects;
- Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations;
- Demonstrated capacity to develop and implement financial management and reporting systems under challenging circumstances;
- Experience with Non-Governmental Organizations (NGOs) and development aid.
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Excellent negotiation, managerial and analytical skills;
- Sensitivity to a changing political and economic environment, and to the range of professional perspectives of the supervised staff;
- Ability to lead effectively, mentoring as well as conflict resolution skills;
- Demonstrates strong oral and written communication skills;
- Remains calm, in control and good humored even under pressure;
- Proven networking, team-building, organizational and communication skills;
- Strong communication skills, verbal and written and good working knowledge of information technology.
UNDP Certification programmes Prince2, RMG
Required Skills and Experience
- Masters Degree preferably in Public Health or other relevant Social Sciences or other equivalent degrees.
- At least 10 years experience in Public Health or international development, including:
- At least 5 years in the field of HIV/AIDS, Malaria, and Tuberculosis;
- At least 5 years of management responsibilities of large health programmes in complex setting.
- Excellent written and spoken skill of the UN working language (English) of the duty station. Knowledge of Arabic is an advantage.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.