MYIC/2012/011: PROJECT EVALUATOR (CONSULTANT) TO PERFORM A FINAL EVALUATION OF ITS PROJECT TITLED ‘DEVELOPMENT SUPPORT PROGRAMME’
||Country Office, MALAYSIA
|Application Deadline :||30-Jun-12|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||2 months|
|Expected Duration of Assignment :||2 months|
Proposal should be submitted to United Nations Development Programme, Wisma UN, Kompleks Pejabat Damansara, Jalan Dungun, Damansara Heights, 50490 Kuala Lumpur, Malaysia.
Any request for clarification must be send in writing to firstname.lastname@example.org
Please write the Project Code in your e-mail heading. The deadline for submitting requests for clarification/questions is 20 June 2012.
In the year 2000, the United Nations Development Programme and the Government of Malaysia embarked upon a project entitled the Development Support Programme (DSP). The project aimed to develop a responsive funding mechanism to respond to the needs of the Government in policy development and related capacity building initiatives.
In essence, the DSP was established to facilitate in a flexible manner a wider coverage of the socioeconomic development concerns by funding well targeted interventions which are not large enough to warrant individual technical assistance projects and otherwise, are not eligible to be funded from other ongoing projects. The programme was also established to support efforts leading to compliance related to decisions arising from UN Conferences, international conventions and protocols. In addition, upstream sectoral interventions related to the preparation of the 5 year national plans would be supported.
The programme recruited national and international consultants, arranged training programmes in Malaysia or abroad, conducted preparatory and project formulation exercises and funded conference attendance, seminars and workshops and selected publications.
The DSP follows suit to a similar programme developed earlier (MAL/93/015) which was an umbrella project for consultancies and training and was in force to enable human resource development of the public sector and ad-hoc publications. The project over the previous cycles also proved to be useful in furthering resource development in the public sector by funding participation of individuals in conferences, seminars and workshops.
Project Objectives, Outputs and Activities
- To enhance the capacity of the Government of Malaysia to respond to rapidly changing political, social and economic conditions and results needed for appropriate governmental and non-governmental policies and actions in the promotion of sustainable human development and in strengthening capacities to comply with international conventions and protocols.
Immediate Objective 1:
- To support enabling activities that contribute to better informed policy making and development practice in pursuit of sustainable human development.
Immediate Objective 2:
- To contribute to improved human resource development amongst government and civil society stakeholders to better carry out their specific roles and functions.
Immediate Objective 3:
- To contribute to capacity building of relevant government ministries and agencies and selected NGOs.
Immediate Objective 4:
- To support costs of relevant publications (electronic or print) or multimedia tools.
- It is estimated that there will be a number of technical reports, feasibility studies, meetings and workshop papers to result from the various activities supported. Preparatory and project formulation consultancies will spearhead new funding initiatives.
Objective of the Evaluations:
The purpose of the Final Evaluation is to review the performance of the projects and provide recommendations. The review will include:
- Evaluating the results of the project implementation, measured against planned outputs set forth in the Project Document in accordance with budget allocation; and
- An assessment of the overall impact of the project to the country;
- Lessons learned and best practices which could be applied to future initiatives to be designed and implemented by the Country Programme Action Plan 2013-2015.
The evaluation and review include four standard categories of analysis (i.e. assess contribution of outputs towards the outcomes, assess the factors affecting the outputs, assess key UNDP contributions to outputs, and assess the partnership strategy). The scope of the evaluation and review is determined by the following questions:-
- Have the right things been done? (Were the activities relevant, appropriate and strategic to national goals and the UNDP mandate?)
- Have things been done right? (Were the outputs effective and efficient?)
- Are the results sustainable? (Will the outputs lead to benefits beyond the nature of the short term intervention?)
- What impact did and will the results have on current/future policy framework in the country?
- How might we do things better in the future? (Which findings may have relevance for future programming or for other similar initiatives elsewhere?)
- The scope of the evaluation will be within the period of the last 2 Country Programme periods (2003-2007 and 2008-2011).
Duties and Responsibilities
The scope of work for the consultancy will include, but not necessarily be limited to, the following activities:
Assessment of progress in project implementation. The evaluation will focus on such aspects as appropriateness and relevance of the activities and coordination among different project stakeholders. Any issue that has impeded or advanced the implementation of the project or any of its components, including actions taken and resolutions made should be highlighted. Activities to be continued by the executing agency shall also be recommended.
The following assessments shall be carried out:
- Project design, i.e. whether the project design allowed for flexibility in responding to internal and external changes in the project environment;
- Implementation difficulties, i.e. whether difficulties and barriers, which were not expected at the start of the project, are identified and the approaches for the solutions are considered and implemented effectively;
- Project resources, i.e. whether the project components and activities were logically designed as to content and time frame commensurate with the human and financial resources that were made available.
Assessment of project activities. For both the component and overall project levels, assess, among others:
- Whether the project is implemented in the right direction to achieve the outcomes;
- The significance of the outcomes so far;
- Whether the project activities are produced effectively, efficiently and in a timely manner according to the time schedule;
- The quality and credibility of the outputs, as stipulated in the Project Document;
- The project’s contributions to the targeted beneficiaries and their effectiveness.
Assessment of project impact:
- Capacity Development - The effects of the project activities on strengthening the capacities of related stakeholders;
- Sustainability - Efforts undertaken to ensure that the results of successful projects are sustained beyond the period of project financing will be evaluated;
- Lessons Learned and Best Practices - Lessons learned from the implementation of the project thus far will be identified and evaluated;
- Operational recommendations - Recommendations will be developed to help the executing agency and project partners improve its operational and support activities in implementing such projects. The recommendations would aim to: help the executing agency and partners improve the project implementation and to address operational lapses and gaps;
and improve ways to draw, share and document lessons learned and best practices experience to the various stakeholders.
Expected Outputs and Reporting Requirements:
The evaluation report shall highlight important observations, analysis of information and key conclusions including its recommendation/s. As a guideline, the format of the report shall consist as below:
- Title Page
- List of acronyms and abbreviations
- Table of contents, including list of annexes
- Executive Summary (max 3 pages)
- Introduction, Scope, and Purpose of the evaluation
- Methodology including description of the work conducted and Key questions
- Findings and Observation (at component level, at project level)
- Recommendations/Lessons Learnt for future initiatives
- Budget Utilization
- Conclusion (max 3 pages)
The draft Evaluation Report that will be produced under this assignment must be available before 31st August 2012. The report shall be in Word and Adobe Acrobat format. The Consultant is free to use what he/she thinks is the most appropriate structure of the Evaluation Report.
Suggested timeline of 2 weeks on-site and 2 weeks home-based for follow-up.
The evaluators will review relevant project documents and reports related and conduct focused individual/group discussions (if applicable) on topics and issues that relate to the implementation and impact of the project. The evaluators are expected to become well informed as to the objectives, historical developments, institutional and management mechanisms and project activities. More specifically, the evaluation will be based on the following sources of information:
- i. Review of documents related to the project.
- ii. Structured interview with knowledgeable parties.
Key documents to be reviewed are as below:
- Project Document
- Reports and documents produced under the activities
The evaluation team shall meet and interview the following:
- Relevant officers from the executing agency
- Other project partners
- Project beneficiaries
The evaluator will conduct an opening meeting with the executing agency staff to be followed by an “exit” interview with UNDP CO to discuss the findings of the assessment prior to the submission of the final report.
Required Skills and Experience
The consultant(s) shall have the necessary expertise in but not limited to:
- Prior evaluation experience of similar UNDP projects and familiar with UNDP monitoring and evaluation requirements;
- Familiar with project management framework including output/outcome and impact anaysis;
- Have sound knowledge in policy and project financing;
- Have tertiary education in economics/development economics, public policy, political science, or other social sciences. Post-graduate or with relevant professional qualification is preferred;
- More than 10 years of working experience in the areas addressed with a good knowledge of the state-of-the-art approaches and international best practices;
- Fluency in spoken and written English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.