EDITORIAL ASSOCIATE |
| Location : |
New York City, UNITED STATES OF AMERICA |
| Application Deadline : | 04-Jul-12 |
| Type of Contract : | FTA Local |
| Post Level : | GS-6 |
Languages Required :
|
English |
Starting Date :
(date when the selected candidate is expected to start) | 01-Oct-2012 | | Duration of Initial Contract : | One year (renewable) | All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing. |
Background |
The Office of Audit and Investigations (OAI) reports to the Administrator and is responsible for internal audit and investigation services to UNDP and its affiliated entities. OAI provides independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls. OAI has a decentralized organizational structure, with the Directorate, the Investigations Section, the Headquarters Audit Section and Special Assignments Section located at Headquarters and five Regional Audit Centres located in the regions covered by UNDP. Under the Directorate is the Quality Assurance and Policy Unit (QAPU). OAI produces its internal audit reports in English language, totaling about 80 a year. These reports are disclosed to the general public.
The Editorial Associate reports to the Chief, QAPU. He/she provides assistance in ensuring that audit reports are of high quality, in terms of language and format. The Editorial Associate works in close collaboration with OAI audit staff at Headquarters and in the Regional Audit Centres to ensure consistency, quality and timeliness.
|
Duties and Responsibilities |
Summary of Key Functions: - Provides effective and efficient editorial services.
- Supports the implementation of the quality assurance programme.
Under the supervision of the Chief, QAPU and within delegated authority, the Editorial Associate: - Ensures that the final internal audit report adheres to the editorial standards of OAI and UNDP.
- Ensures that the phraseology and the terminology are correct and that the style is appropriate for the main users of the report as well as the general public.
- Edits for continuity, logical arrangement, completeness, relevance of material, readability, clarity of expression and internal consistency.
- Proofreads to ensure correct format, spelling, punctuation and grammar.
- Highlights to the Chief, QAPU, or directly to the auditors concerned, any unclear or inaccurate facts, figures, references, etc. noted from the draft and proposes amendments for consideration.
- Assists in the design of templates for reports or other written standard documents of OAI.
- Provides support to other activities of QAPU, as required.
- As alternate to the Administrative Associate of QAPU during his/her absence or during periods of peak workload, finalizes audit reports for issuance, enters data in and generates reports from the Comprehensive Audit and Recommendations Database System (CARDS) and assumes other tasks as required.
- Performs other tasks as assigned by the Chief, QAP Unit, the Deputy Director (Audit) or the Director, OAI.
|
Competencies |
Corporate Competencies: - Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Adheres to the standards of conduct of an international civil servant.
Functional Competencies Knowledge Management and Learning: - Shares knowledge and experience.
- Actively works towards continuing personal learning and development in one or more practice areas, act on learning plan and applies newly acquired skills.
Development and Operational Effectiveness: - Is able to perform work of confidential nature and handle a large volume of work.
- Demonstrates attention to detail and commitment to quality.
- Is able to carry out tasks with a high degree of initiative and independence in delivering required outputs.
- Is able to use and apply Microsoft Office.
- Is able to write clearly, concisely and effectively.
Self-Management: - Focuses on result for the client and responds positively to feedback.
- Consistently approaches work with energy and a positive, constructive attitude.
- Demonstrates the highest level of discretion, tact, politeness and teamwork.
- Remains calm, in control and good humored even under pressure.
- Demonstrates openness to change, willingness to take on additional responsibilities and is able to handle multiple tasks.
|
Required Skills and Experience |
|
Education: - Completion of secondary education.
- First level university degree from a university or institution of equivalent status in which English is the language of instruction.
Experience: - A minimum of 6 years of relevant experience in on-screen editing or directly relevant field.
- Experience in desktop publishing and/or web management is an advantage.
Language Requirements: - Must have perfect command of the English language, which should be his/her main language.
- Proficiency in French or Spanish is an advantage.
IMPORTANT: HOW TO APPLY
- The application must contain duly completed and signed Personal History Form (P11), which can be downloaded from www.sas.undp.org/Documents/P11_Personal_history_form.doc . The form should be uploaded to your online application in lieu of CV. If you experienced the technical issues with uploading your P11 form during the online application, please send it to jobs.oai@undp.org indicating "71426, G6,NYC_your name" in the e-mail subject field.
Please note that:
- Applications without P11 form will not be considered.
- Applications should be submitted in English language.
|
|
Click here for important information for US Permanent Residents ('Green Card' holders).
|
|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
|
|
