Antecedentes
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
I. Organizational Context
Under the guidance of the Deputy Country Director, the Assistant Country Director (ACD)/Head of PMEU acts as a manager of the PMEU and advisor to Senior Management on all aspects of CO programme management. The main role is to provide support to all Units and senior management in ensuring effective programme performance through sound application of programme management policies, processes and procedures including planning, monitoring and evaluation, risk management, and maintaining up-to-date information about programme activities and results for corporate reporting and dialogue with partners.
The ACD/Head of PMEU organizes the provision by PMEU team of the normative support and facilitation in strategic planning and monitoring of the programme ensuring consistency with the priorities outlined within the United Nations Development Assistance Framework (UNDAF)/ UNDP Country Programme Document (CPD) and Country Programme Action Plan.
He/she will also coordinate staff capacity development in programme management including M&E and helps senior management to mobilize cross-unit efforts in such functional areas as capacity development, aid/development effectiveness, South-South cooperation, engagement with private sector, information management for resource mobilization and CO reporting, development and implementation of learning strategy as well as in other areas as might be requested by senior management.
The ACD/Head of PMEU also organizes continuous support to monitoring of CO performance in key areas of the Balanced Scorecard including programme delivery, resource mobilization, knowledge-networking and others, and supports Management Team Meetings with up-to-date information and analysis and in ensuring follow-up. The ACD/Head of PMEU plays a key role in the task forces working on issues of programme management and implementation.
The ACD/Head of PMEU works in close collaboration with Programme and Operations teams, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to support CO in effective implementation of the UNDP programme.
Deberes y responsabilidades
II. Functions / Key Results Expected
Summary of Key Functions:
- Providing support and facilitation to the strategic planning and monitoring of UNDP programme
- Providing support and coordination to the effective implementation of the UNDP programme and strengthening requisite systems and skills
- Strategic partnerships and support to resource mobilization
- Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. As a member of the CO management team, makes contributions and provides support/facilitation to the strategic planning and monitoring of UNDP programme, focusing on achievement of the following results:
- Coordination of participatory inputs to CP and CPAP preparation and review processes, and quality assurance
- Thorough analysis of the political, social and economic situation in the country and providing key inputs into preparation/revision of CCA, UNDAF, CPD, CPAP and other documents.
- Jointly with other units, identification of strategic and innovative programme areas of cooperation.
- Provides guidance and support on the appropriate implementation modalities to be applied in operationalising the UNDAF/CPD/CPAP and UNDP projects in collaboration with the main partners and other UN Agencies.
- Lead role in ensuring that staff internalize UNDP programme policies and procedures.
- Staff capacity development on optimizing workflow processes and application of Standard Operating Procedures in results-oriented programme management. Coordination of participatory inputs to CP and CPAP preparation and review processes, and quality assurance
2. Ensures effective support to the implementation of the CO programme and strengthening requisite systems and staff skills, focusing on achieving the following results:
- Effective application of RBM tools; establishment, jointly with management team, of management targets (BSC) and monitoring of the achievement of results and targets.
- Strategic oversight of planning, budgeting, implementation and monitoring of the programme; close monitoring of financial resources in accordance with UNDP rules and regulations.
- Provides clear guidance to programme and project units on the policies and procedures relevant to the design, implementation, monitoring, reporting and evaluation of UNDP supported projects
- Close monitoring and systematic measuring of the CO programme results and their evaluation through Quarterly CPAP review meeting, CP mid-term review and ensuring sound monitoring and evaluation at the project and outcome level. Constant monitoring and analysis of the programme environment and providing analytical inputs and suggestions to the CO management team about the programme strategic course, challenges and opportunities,
- Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager.
- Ensuring systematic inputs from PMEU into appraisal process as well as staff capacity support on all aspects of project/programme initiation, development, implementation and monitoring.
3. Provides coordination and strategic organizational support in strengthening CO-wide efforts and activities in such cross-cutting areas as capacity development, aid/development effectiveness, South-South cooperation, engagement with private sector, information management for resource mobilization and CO reporting, development and implementation of learning strategy as well as in other areas as might be requested by senior management,
- Playing key role in facilitation and backstopping of cross-unit Task Force, consultations and joint events in the mentioned cross-cutting areas of focus.
- Maintaining up-to-date information and continuous analysis of donor and resource environment, aid implementation modalities and trends, innovative partnerships including South-South and engagement with private sector and other partners. Providing timely and high-quality analytical briefs for senior management in support of the donor dialogue and corporate reporting.
- Development and support to the implementation of the CO learning strategy in close collaboration with programme and operations team and with UN RC office.
III. Impact of Results
The key results have an impact on the overall success of the country programme and reaching UNDAF/CPD/CPAP goals. In particular, the key results have an impact on the programme management including all key performance dimensions from coherent results framework to effective implementation and monitoring of the programme supported by participatory processes and strengthened systems and skills.
Competencias
IV. Competencies and Critical Success Factors
Corporate Competencies:
• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 2: Analysis and creation of messages and strategies
• Creates effective advocacy strategies
• Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Development and Operational Effectiveness
• Ability to lead strategic planning, results-based management and reporting
• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
• Ability to formulate and manage budgets, manage contributions and investments, and oversee transactions, financial analysis, reporting and cost-recovery
• Good knowledge of the Results Management Guide and Toolkit
• Good ICT skills, knowledge of Atlas
• Ability to implement new systems and affect staff behavioural/ attitudinal change
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
• Provides information for linkages across programme activities to help identify critical points of integration
• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals
• Participates in the formulation of project proposals
Building Strategic Partnerships
Level 2: Identifying and building partnerships
• Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
• Identifies needs and interventions for capacity building of counterparts, clients and potential partners
• Promotes UNDP’s agenda in inter-agency meetings
Innovation and Marketing New Approaches
Level 2: Developing new approaches
• Seeks a broad range of perspectives in developing project proposals
• Identifies new approaches and promotes their use in other situations
• Creates an environment that fosters innovation and innovative thinking
• Makes the case for innovative ideas from the team with own supervisor
Resource Mobilization
Level 2: Implementing resource mobilization strategies
• Analyzes information on potential bilateral donors and national counterparts to recommend a strategic approach
• Identifies and compiles lessons learned
• Develops a resource mobilization strategy at the country level
Promoting Organizational Learning and Knowledge Sharing
Level 2: Developing tools and mechanisms
• Makes the case for innovative ideas documenting successes and building them into the design of new approaches
• Identifies new approaches and strategies that promote the use of tools and mechanisms
Management and Leadership
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Demonstrates openness to change and ability to manage complexities
Job Knowledge/Technical Expertise
Level 2: In-depth knowledge of environment and climate change
• Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
• Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
• Demonstrates comprehensive knowledge of information technology and applies it in work assignments
• Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignment
• Prince2 training and certification, knowledge of Results Management Guide (RMG) desirable
Global Leadership and Advocacy for UNDP’s Goals
Level 2: Analysis and creation of messages and strategies
• Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
• Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level
Client Orientation
Level 2: Contributing to positive outcomes for the client
• Anticipates client needs
• Works towards creating an enabling environment for a smooth relationship between the clients and service provider
• Demonstrates understanding of client’s perspective
• Solicits feedback on service provision and quality
Core Competencies:
• Promoting ethics and integrity, creating organizational precedents
• Building support and political acumen
• Building staff competence, creating an environment of creativity and innovation
• Building and promoting effective teams
• Creating and promoting enabling environment for open communication
• Creating an emotionally intelligent organization
• Leveraging conflict in the interests of UNDP & setting standards
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Fair and transparent decision making; calculated risk-taking
Habilidades y experiencia requeridas
V. Recruitment Qualifications
Education:
• Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
Experience:
• Minimum 8 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
• Familiarity with any of the UN development agancies progrogramme and project management policies and procedures would be an asset.
Language Requirements:
• Excellent communication skills in written and oral English language. Fluency in Bahasa Indonesia.
ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.? We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.