Since 2004, UNDP and its partners have supported the Sierra Leonean National Electoral Commission (NEC) to implement a strategic planning and reform process, as well as prepare for and administer the 2007 elections – the country's second national election since the end of the 10-year civil war in 2002, and the first without the supervision and major logistical support of the international community and UN peacekeepers. With the successful conduct of these elections, and local elections and by-elections held since, Sierra Leone has made important gains in the consolidation of its post-conflict democracy and towards self-sufficient administration of its own elections.
More specifically, the Programme seeks to support the sustainability of know-how and the development of the short and long-term capacities of the NEC, the Political Party Registration Commission (PPRC), the Electoral Courts, civil society organizations involved in electoral observation and education, communication and women’s participation in elections and politics, political parties, the media and security forces.
The Sierra Leonean NEC has the Constitutional and Statutory mandates to conduct public elections. For the first time in the history of elections in the country, NEC introduced a Biometric Voter Registration (BVR) system and the field data capture ended in March 2012. The next phase of the process required the consolidation and matching of BVR data and the de-duplication of the Biometric Voter Register. This will be followed by the printing of voter cards and the Provisional Voter Register (PVR). The distribution of voter’s card and display of PVR will commence on 30 June 2012 and end on 20 July 2012. Preparation for the National, Parliamentary and Local Councils elections, scheduled on 17 November 2012, will start soon after.
Given the complexities expected to arise during the months leading to Elections, NEC has requested an advisor to strategically support the Logistics and Operations Departments in timely planning and implementing their activities for the upcoming 2012 Sierra Leone Elections. At this stage, UNDP is seeking services of an experienced International Logistics and Operations Advisor for the Programme. S/he will work under the guidance and the direct supervision of the Chief Technical Advisor (CTA) of the Support to the Electoral Cycle in Sierra Leone 2011 – 2014 Programme and in close collaboration with the NEC Sierra Leone. The International Logistics and Operations Advisor will be responsible for day–to-day advisory to the NEC Sierra Leone consistent with UNDP rules and regulations.
Summary of key functions:
Working in partnership with the NEC, specifically the NEC Logistics, Operations, Procurement and Finance Departments, the UNDP International Logistics and Operations Advisor is expected to :
- Advise and assist with the preparation and implementation of the necessary logistics and operational plans in support of the electoral process;
- Provide advice on the procurement, distribution and retrieval of electoral materials and equipment;
- Assist in the development of specific provisions for tracking and securing the deployment, storage and retrieval of sensitive polling materials;
- Provide advice on transport requirements and in identifying suitable facilities, infrastructure and materials required – including field offices;
- Advice and assist with the updating and monitoring of the election budget;
- Assist in strengthening communication-sharing mechanisms within NEC HQ and between NEC HQ and the field structure;
- Coordinate with the relevant national and international parties on electoral security issues;
- Advise, monitor and report to the CTA on relevant policies and procedures adopted by the NEC and their implementation at the field level;
- Perform any other related assignment as requested by the CTA.
Deliverables/Final Products Expected:
This assignment is to be completed within 6 months. The main outputs of the work will result in:
- Necessary logistic and operational planning in relation to the conduct of 2012 Elections completed;
- Procurement and comprehensive movement plan of election materials and equipment implemented throughout the pre and post-elections phases.
Duration of the consultancy:
The task is expected to take six months effective from the signing of the contract and payments will be based on deliverables defined under section III above.
The suitable candidate for this consultancy shall be a logistics and operations expert with extensive experience in electoral processes.
- The expert needs to demonstrate a proven track record in the development of logistic and operational plans for electoral events and a high level of consultancy experience advising Electoral Management Bodies (EMBs);
- Work experience in Africa or post-conflict contexts is necessary;
- Proven track record to communicate in English, analytical and facilitation skills;
- Good knowledge of information systems software such as MS Office Suite.
Payment to the consultant will be made on monthly basis upon certification of satisfactory completion by the Chief Technical Advisor of the Programme.
The consultant will be evaluated against a combination of technical and financial criteria. Maximum score is 100% out of a total score for technical criteria equals 70% and 30% for financial criteria.
The technical evaluation will include the following:
- Background and minimum educational qualification as defined above - 10%
- Practical previous experience relevant to the TOR - 30%
- Substantial professional knowledge and experience in electoral logistics and programme implementation planning at international level - 50%
- English language fluency -10%
Qualified and interested candidates are hereby requested to apply. The application should contain the following:
Please note that applications will only be considered if they have both the technical (methodology) and financial proposal as well as CV.
- An advanced degree (Masters) in Business Administration, International relations, Political Science, Law, Public Administration, or a related field.
- 7 years or more of functionally-related professional electoral experience;
- Proven track record in the field of electoral logistics, operations and institutional capacity development;
- Previous experience of working with EMBs;
- The post requires considerable cultural and political sensitivity and an ability to meet deadlines.
- Good writing and oral communication skills in English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.