PROJECT ASSISTANT, BIODIVERSITY CONSERVATION IN MULTIPLE-USE FOREST LANDSCAPES IN SABAH, MALAYSIA

Location : Sandakan, Sabah, MALAYSIA
Application Deadline :14-Jul-12
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Duration of Initial Contract :1 year initially, with possibility of renewal
Expected Duration of Assignment :5 years

Background

UNDP is looking for a suitably qualified Malaysian to fill the position of Project Assistant for the project.

Application Instructions:
• Please click on the "Apply now" button.
• Input your information in the appropriate Sections : personal information, language

proficiency, education, resume and motivation. You can type in, or paste your Resume

into the last box.
• Upon completion of the first page, please hit "submit application" tab at the end of

the page.
• On the next page, you will be asked to upload your Resume. Instead of uploading your

Resume, please submit a fully completed and signed (if possible) UNDP Personal History

Form (P-11) which can be downloaded at http://www.undp.org.my/page.php?

pid=159&menu=sub2&title=Vacancy_Notices. When completing the Form and, even though not

currently requested, please include email addresses for your Supervisors. Without the

completed and signed P11, your application will not be considered.
• Only short-listed candidates will be contacted and please ensure that copies of your

educational qualifications are available when contacted.
• Only applications received on the website with the completed P-11 will be considered

for this position.


Whilst we appreciate the individual effort put into your application, only short

listed candidates will be notified within 2 weeks after the closing date.

 

Background
Sabah is one of the thirteen states of Malaysia and is located in the northern part of the island of Borneo. Under a mild climate and supported by a diversity of soils, the biodiversity of Sabah is exceptionally high, helping to earn Malaysia its status as one of 17 mega-diversity countries. Among Southeast Asian countries, Malaysia’s biodiversity in terms of plants, mammals, birds, reptiles and amphibians is ranked fourth after Indonesia, China and Papua New Guinea. Most of Sabah’s biodiversity is found in the forest reserves, which occupy about half of its total landmass of 7.34 million hectares. Sabah’s forest reserves are an integral part of the 20 million hectares of equatorial rainforests demarcated under the ‘Heart of Borneo’ tri-government (Malaysia, Indonesia and Brunei Darussalam) initiative aiming at conserving and managing the tropical forest biodiversity sustainably.

Over the last 30 years, Sabah has experienced rapid economic growth relying heavily on its forest resources to finance its socio-economic development programmes. There had been an acceleration of forest conversion, particularly outside the forest reserves, as well as forest degradation within the forest reserves associated with overharvesting of resources. These trends have resulted in the progressive loss and degradation of much of the biodiversity in the forest landscape. Protected areas are becoming increasingly isolated, thus decreasing prospects for viability of species.

The proposed 261,264 ha project landscape represents one such landscape, which forms an important connecting landmass to three renowned protected areas in Sabah; the Maliau Basin Conservation Area (58,840 ha) to the West, the Danum Valley Conservation Areas (43,800 ha) to the East, and the Imbak Canyon Conservation Areas (16,750 ha) to the North. The project landscape constitutes a connecting landscape that is utilized for timber production (69% of total area), industrial tree plantation (16%), rehabilitated forests by enrichment planting (6%) and conservation purposes (6%). This landuse mix is an emerging trend in the forest reserves of Sabah driven by: (i) the comparative disadvantage in crop gestation periods between growing trees and agriculture crops, (ii) low rent capture, and: (iii) incoherent enforcement associated with the lack of expertise in multiple-use forest landscapes. Under a business-as-usual scenario, the above protected areas will become increasingly vulnerable to fire during prolonged droughts potentially from the surrounding degraded forests.

The objective of the project is to bring the landuses in the connecting landscape and protected areas under a common and integrated management umbrella strategy in order to mainstream biodiversity, ecosystem functions and resilience, while enabling ongoing sustainable uses. The project will meet this objective by achieving three interconnected outcomes: (1) provisioning of an enabling environment for optimized multiple use planning, financing, management and protection of forest landscapes; (2) demonstration of multiple-use forest landscape planning and management system, and (3) demonstration of innovative sustainable financing methods for multiple-use forest landscape management. Assistance provided by GEF will strengthen the conservation of the largest area of mostly contiguous forest in Sabah, and one of the most important remaining forest landscapes in the Heart of Borneo.

Duties and Responsibilities

Under the supervision of the Programme Manager at UNDP Malaysia and Project Technical Advisor, in consultation with the National Project Director at the Sabah Forestry Department (SFD), and the guidance of a National Steering Committee (NSC), the Project Assistant will provide overall administrative and finance support to the project. 

Administrative and Financial Support
• Provide general administrative support to ensure the smooth running of the project management unit;
• Maintains proper filing system for all required document including financial records and documents to the attention of external auditors or evaluators;
• Maintain the project budget and disbursement ledger or journal;
• Controls the supporting documents for payments and financial reports for the project;
• Keep regular records of project assets and update the asset list;
• Support the audit and mid-term and final evaluation processes;
• Identify stakeholders and maintain their contact details for the undertaking of various activities;
• Keep regular contact with project experts and consultants to inform them about the project details and changes;
• Draft letters and documents; finalise letters of administrative nature;
• Arrange duty travel or mission;
• Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
• Perform any other administrative/financial duties as requested by the Project Technical Advisor;
• Organise and coordinate the procurement of services and goods under the projects.

Event Planning and Organisation:
• Provide support and assistance in organising meetings of National Steering Committee, Technical Working Committee, Project Management Unit, Working Groups, etc.
• Provide support and assistance in organization of regional, national or state-level events;
• Produce/gather supporting documents for all conducted events;
• Provide logistical support to the National Project Director, Project Manager and experts/consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangement of missions, etc.).

Technical Support:
• Provide editorial support to project reports and proceedings of workshops/conference

Competencies

Functional Competencies:
• Ability to perform a variety of tasks related to the projects;
• Demonstrated skills in planning and organising meetings/workshops/conference effectively and efficiently.
• Focuses on result for the client and responds positively to feedback;
• Ability to communicate effectively (oral and written).
Management:
• Consistently approaches work with energy and a positive, constructive attitude;
• Ability to work a team

Required Skills and Experience

Education:
• A degree or diploma in Accounting, Public/Business Administration, Environmental related studies, or related discipline.

Experience:
• A minimum of 3 years in office administration or project accounting system;
• Demonstrated skills in project and financial management;
• Computer skills are essential;
• Previous experience with UNDP projects and knowledge in Government of Malaysia and UNDP procedures and practices is an advantage;
• Knowledge in environmental issues in Malaysia is an asset.
Language Requirements:
• Excellent verbal and written communications skills in English and Bahasa Malaysia

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.