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PROJECT ASSISTANT FOR UNDP PROJECT: SUPPORT TO ENHANCING INSTITUTIONAL CAPACITY ON GLOBAL ECONOMIC ENVIRONMENT AND GOVERNANCE

Location : Manama, BAHRAIN
Application Deadline :07-Jul-12
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
 Arabic   English  
Starting Date :
(date when the selected candidate is expected to start)		01-Aug-2012
Duration of Initial Contract :1 Year

Background
UNDP is implementing the Programme "Support to Enhancing Institutional Capacity for Global Economic Environment and Governance". This Programme aims at enhancing institutional and technical capacities in order to improve the efficiency of the economic governance system, targeting the primary stakeholder, the Ministry of Industry and Commerce, followed by the private sector and other line institutions. The activities will support the creation of adequate national capacities for effective trade policy administration.

The expected results of this programme are:
  1. ? Enhanced Negotiation, application and implementation of World Trade Organization (WTO) Doha Development Agenda (DDA), Free Trade Agreement (FTA) and Trade Policy Review outcomes;? 
  2. Institutionalizing of procedures under World Intellectual Property Organization (WIPO) agreements for Intellectual Property systems of registration are consistent with national objectives and international requirements;? 
  3. Strengthened capacity of Bahrain in the implementation of the World Trade Organization (WTO) Technical Barriers to Trade (TBT) Agreement.
Under the guidance and direct supervision of the Programme Manager, the Project Assistant will provide support to the effective and efficient management of the project through a range of actions contributing to the design, planning, management, and monitoring of project activities. The Project Assistant will apply and  promote  the  principles  of  results-based  management  (RBM),  as  well  as  a  client-oriented approach consistent with UNDP rules and regulations.

Duties and Responsibilities
The  Project  Assistant  will work  in  close  collaboration  with  the  Programme,  Operations, Communications and other project teams  for effective achievement of results,  anticipating  and  contributing  to  resolving  complex  programme/project-related issues  and  information delivery. The  incumbent  is  expected  to  exercise  full  compliance  with  UNDP  programming,  financial, procurement  and  administrative  rules,  regulations,  policies  and  strategies.

Administrative Tasks:
  • Assume  overall  responsibility  for  administrative  matters  of  a  more  general  nature, such as registry and maintenance of project files and records;
  • Provide support to national and international consultants in the implementation of their tasks for the achievement  of  project  results  (communication,  contracts,  agenda,  visas,  hotel reservations, etc.);
  • Maintain records on all project personnel and local consultants and their respective status (contracts, ToRs, sick leave, vacation, etc.) in accordance  with  accepted policies and procedures;
  • Prepare draft contracts to be finalized by the UNDP office; 
  • Make pertinent logistical arrangements for the prompt and effective implementation of the project activities;
  • Draft minutes of Management Board/Steering Committee and project team meetings;
  • Arrange  external  and  internal  meetings  (including  the  meetings  of  the  Steering Committee, Technical Working Groups, among others).
 Financial Tasks:
  • Prepare payments requests and related forms; 
  • Monitor  budget  expenditures  and  maintain  a  proper  record  of  approved  project budgets and their revisions; 
  • Prepare proposals for budget revisions;
  • Prepare and submit expenditure and programme budget status reports;
  • Respond  to  queries  with  respect  to  financial aspects  of  the  programme,  liaise  with  UNDP-appointed  and  external  auditors wherever required;
  • Prepare recurring reports as  scheduled and  special reports as required for budget preparations and audit;
  • Advise and  assist international advisors  and  national consultants on all aspects of allowances,  travel  claims  and  other  financial  matters  and  calculate  payments  due for claims and services;
  • Undertake other financial and administrative tasks on an ad hoc basis.
Procurement Tasks:
  • In accordance  with the Work plan arrange for procurement of equipment, supplies and services;
  • Ensure that contractual processes follow the stipulated UNDP procedures;

Competencies
  • At least two years of experience in administrative work, accounting, finance, economics, public administration or other substantive area is required;
  • Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector / consulting firm would be a strong advantage;
  • Experience  in  the  usage  of  computers  and  office  software  packages  (MS Word,  Excel,  etc.) and advance  knowledge  of  spreadsheet  and  database packages, experience in handling of web based management systems is required;
  • Strong administrative skills; Well organized, methodical, ability to set priorities and pay attention to detail;
  • Demonstrated excellent interpersonal skills and collaborative managerial style; Ability to work in a multicultural team;
  • Knowledge and experience of international trade, intellectual property and Standards issues would be a strong advantage;
  • Excellent communication skills.

Required Skills and Experience
  • Bachelor degree in law, economics, business or public administration, or other related field.
  • Fluency in English and Arabic.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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