Proposal should be submitted by email with the title and project number in the subject line to email@example.com with a copy to Aggrey.firstname.lastname@example.org no later than COB Friday 13 July 2012.
Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. The United Nations Office on Drugs and Crime will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.
Note: Kindly provide your Financial Proposal, lump sum all inclusive taking into consideration your consultancy fees, travel costs, accommodation, communications, insurance and any other relevant expenses related to the performance of services under the Individual Contracts
UNODC prison reform project in South Sudan started in early 2008. The project is co-implemented with UNMISS Corrections Advisory Section and International Centre for Criminal Law Reform(ICCLR).The project runs in phases and the current phase(Phase III) started in October 2010 and has activities running up to December 2012.
The objective of the project is to assist the process of prison reform in South Sudan by building leadership capacity within the prison service and strengthening their ability to manage the prison population more effectively and more humanely.
This is to be achieved through 5 major outcomes:
- Establishing a prison staff training centre;
- Improving prison health and sanitation;
- Strengthened Legal and Policy Framework and Enhanced Prisons Service General Staff Training;
- Enhanced Linkages in the Criminal Justice System;
- Expanded Probation Function Within the Prison System.
Through the establishment of a prison staff training centre, the project is assisting prison service in infrastructure development of Prisons Training Academy at Lologo in Juba and also developing a core staff to manage the institution. Lologo is located about 7 Km in the outskirts of Juba Town. Activities under the development of the Academy include the following:
- Construction of two accommodation blocks for trainees with a capacity of 128;
- Equipping the existing classrooms with needed furniture;
- Developing a site plan for the academy piece of land;
- Fencing the perimeter of the academy with chain link fence;
- Providing a water borehole for the neighboring community.
Documents to be included when submitting proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal/Letter of interest:
(i) Explaining why they are the most suitable for the work
(ii) Provide a brief methodology on how they will approach and conduct the work
2. Financial proposal
The financial proposal must include the total requested lump sum amount for the 45 working days. The lump sum must include all related costs for the assignment, including professional fees and insurances, and medical exam to be undertaken if age is above 62. All travel costs for the consultant to complete the task will be arranged and paid for separately by UNODC and according to its rates.
3. A completed P11 form with at least 3 references
Individual consultants will be evaluated based on the following methodology:
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) Responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight; 70
* Financial Criteria weight; 30
Only candidates obtaining a minimum of 45 point would be considered for the Financial Evaluation
Criteria Max. Point
- Overall technical qualifications 14
- Number of years experience in physical planning 14
- Number of previous projects done on physical planning 14
- Number of physical planning or related projects carried out in South Sudan. 14
- Number of projects carried out using planning and building codes of South Sudan. 14
- Financial Proposal 30
The selected candidate will be expected to start the assignment upon contract’s signature.
ANNEX 1- TERMS OF REFERENCES (TOR)
ANNEX 2 – INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS
Terms of Reference
Project: SDNX06 - Assisting the process of prison reform in South Sudan (Phase III)
Location: Juba, South Sudan
Consulting service: Short-term assignment to develop a physical development plan for Prison Staff Academy at Lologo in Juba.
Duration: 45 working days within the span of two months to be started upon contract’s signature
Under the guidance of UNODC Project Coordinator based in Juba, the consultant will therefore undertake the following tasks:
- Review the existing documents relevant to the development of the plan. The documents may be obtainable from the project office, UNMISS Corrections Unit, Prison Service of South Sudan, active donors to the Academy and other government agencies. Hold discussions with stakeholders and individuals to obtain all information necessary for development of the plan.
- Facilitate two stakeholder meetings where the first will be to obtain a general view of what is required at the academy while the second will be a briefing session on the draft plan before it is finalised.
- A drawing to be submitted in both electronic and hard copies in AutoCAD showing the location of major physical features within the compound according to the intent of the Academy. The main features include but not limited to, administration block, dormitories, classrooms, staff housing, motor vehicle parking areas, sewage disposal position, roads and foot paths, main gates, parade ground, sports grounds, design to provide public perception of the facility at the main entrance and landscape plans which will provide eventual windbreaks as appropriate, and contours and groundcover to prevent excessive rain runoff loss.
- A written report on the consultancy which will cover the outcome of meetings, outcome of discussions with officials met or offices consulted, explanatory notes on the plan and how implementation of the plan can be phased.
Remuneration will be paid in installments as per the below table, subject to approval by the certifying officer of satisfactory performance of assignments. The assignment will initiate upon the signing of the contract and will terminate after two months of work
- 20% Upon contract’s signature to cover incidental expenses including fees to obtain the necessary drawings and specialized printings
- 40% upon submission of first draft of drawing
- 40% Upon submission of the final drawings and report as per the deliverables.
The consultant will report to the Project Coordinator in Juba and will work in close collaboration with INL Construction Expert, UNMISS Corrections Engineering Advisor, the Academy facility manager.