Project name:

Enhancing Aid Management Capacity in Tanzania.   (ID No. 00079142)

Proposal should be submitted at the following address not later than Friday 20 July 2012 at 12:00 noon (local time):

 

United Nations Development Programme (UNDP)
6th Floor International House, Shaaban Robert St/Garden Avenue
P.O. Box 9182 Dar es Salaam.
Attn:  UNDP Registry
Ref:  IC Notice No. IC/TZA/2012/UNDP-013: (Development of Joint Assistance Strategy for Tanzania II).
 
Or by e-mail to: icprocurement.tz@undp.org

 

Important Note:
The reference of the IC Procurement Notice No. IC/TZA/2012/UNDP-013: (Development of Joint Assistance Strategy for Tanzania II) should be indicated on the envelope and/or title of e-mail.

 

Any request for clarification must be sent in writing, or by standard electronic communication to the address: tenders.tz@undp.org. UNDP Tanzania will respond in writing or by standard electronic mail to the requestor and share the answer with all invited offerors without identifying the source of inquiry (in e-mail, please Quote/Ref/: IC/TZA/2012/UNDP-013: (Development of Joint Assistance Strategy for Tanzania II).

Documents to be included when submitting the proposals:
 
Interested Individual Consultants must submit the following documents/information to demonstrate their qualifications:
1. Technical Proposal:
(i) Explaining why they are the most suitable for the work.
(ii) Provide a brief methodology on how they will approach and conduct the work.
2. Financial proposal (prepared in accordance with the instructions indicated in Section 5 below).
3. Personal CV including past experience in similar projects and at least 3 references with valid contact details (Please clearly indicate names, valid telephone numbers and e-mail addresses of referees).
 
Financial Proposal:

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract).  Payments are based upon output (For detailed payment schedule, please refer to the TOR attached).  In order to assist the Requesting Unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including Daily fee and number of anticipated working days).

Travel:
All envisaged travel costs (if any) must be included in the financial proposal.  This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept costs exceeding those of an economy class ticket.  Should the IC wish to travel on a higher class he/she should do so using their own resources. This consultancy work will be carried out in Dar es Salaam.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expense should be agreed upon, between the respective Business Unit and individual Consultant, prior to travel and will be reimbursed.

 

Evaluation Method:

Individual Consultants will be evaluated based on the following methodology:
Cumulative Analysis:
The contract will therefore be awarded to the Individual Consultant whose offer has been evaluated and determined as both:
a) Responsive/compliant/acceptable, and
b) Having received the highest score out of the pre-determined set of weighted technical and financial criteria specific to the solicitation:
* Technical Criteria weight:  70%
* Financial Criteria weight:  30%

 

Only candidates obtaining a minimum of 70% points in the technical evaluation will be considered for the Financial Evaluation.

Executing Entity/Implementing Partner:  UNDP (undertaking procurement/recruitment of consultants on behalf of Ministry of Finance)

Other Responsible Partner: Ministry of Finance

 

Background

Over the last 15 years, Tanzania has made significant progress in reforming the manner in which aid cooperation is managed, executed and discussed in order to enhance the effectiveness of aid. While a wealth of experience and knowledge has been generated over this period with many considerable positive results gained, more efforts are needed by all stakeholders in both sustaining past efforts and deepening the development effectiveness agenda in line with the Busan Partnership document (BPd).

 

During 2002-2005, Tanzania implemented its first medium-term assistance strategy (TAS) aiming at promoting local ownership and leadership and strengthening partnerships in managing external resources to achieve national development strategies, good governance, transparency, accountability, capacity building and effectiveness of aid delivery.

 

The Paris Declaration (2005) clearly articulated the need for close development cooperation and called upon development partners to support government through nationally-led economic and development strategies. The Joint Assistance Strategy in Tanzania (JAST, 2006-2011) incorporated the Paris principles and built on lessons learnt and best practices from the implementation of TAS.  The JAST was a national medium-term framework for managing development cooperation between the Government of Tanzania and Development Partners so as to achieve national development and poverty reduction goals. It is aimed at deepening the impact of the relationship between the Government of Tanzania and its development partners by strengthening national ownership of the development process, in addition to harmonize processes and procedures in ways that make aid more effective and simpler to manage. It aims to facilitate effective development partnership outcomes based on mutual trust and respect, frank and open dialogue and mutual accountability under a single partnership framework. Given the high increase in new emerging development and global initiatives on aid effectives, the JAST highlights the need to for all aid assistance to be integrated into the Government budget and Exchequer system. The JAST also promotes the ‘division of labour’ in order to achieve optimal allocation of responsibilities and tasks both within the Government and development partners based on the comparative advantage.

 

A JAST implementation report is currently under preparation which is expected in part to inform the development of the JAST II strategy in relation to activities or reforms pending implementation. As the JAST period formally came to an end in June 2011, Government and Development Partners have been guiding implementation through a Roadmap to strengthen development cooperation and mutual trust developed in 2011 in response to the 2010 Independent Monitoring Group.

 

While the principles of the Paris declaration are still relevant in Tanzania, it is expected that the JAST II significantly builds on the agreements reached in Busan which takes the development cooperation beyond the aid effectiveness agenda to a wider development effectiveness path. This broader partnership is expected to include Government institutions, Development Partners, Non-DAC Development Partners and South South Cooperation partners, vertical funds, parliamentarians, the private sector and civil society.
 
In order to support this process and facilitate consultation processes, the Government of Tanzania with support from UNDP wishes to engage a team of three consultants to assist the formulation of next development cooperation framework in Tanzania, the JAST II.

 

Scope of work: Expected Results/Deliverables/Final Products Expected

The consultants will provide substantial support in the drafting of the JAST II, facilitate the consultative process, and develop a monitoring and accountability framework in line with the global BPd-indicators, however tailor-made to a Tanzanian context. It is expected that the new phase of Tanzania’s assistance strategy has strong links to the outcome from the High Level Forum in Busan in 2011 and that it addresses the unfinished aid effectiveness agenda from Paris (2005) and Accra (2008).

 

The main activities to be undertaken by the consultants are as follows:      

        
Concept Note (August 2012)

• Desk review of relevant reports, evaluations and studies.
• Review the JAST commitments and its Action plans to implement JAST commitments for improving the next development cooperation framework. Address challenges in implementation and how to sustain achievements.
• Initial targeted consultations with key stakeholders: Ministry of Finance, President’s Office Planning Commission, Prime Minister’s Office, JAST Working Group, Development Partners Group, Private Sector and CSOs.
• Review legal and institutional frameworks for aid management in Tanzania.
  

Consultative process based on Concept Note (August-September 2012)

• Government Agencies  including the Ministry of finance (External Finance and Macroeconomic Department), Ministry of Foreign Affairs, President’s Office Planning Commission, Prime Minister’s Office, major recipient of ODA: Health, Education, Agriculture, Public works, Bank of Tanzania and Auditor General.
• Private sector and CSOs including the Foundation for Civil Society, Policy Forum, Tanzania Association of NGOs, Tanzania Gender Network Program (TGNP), Tanzania Private Sector Foundation, Academia.
• Development Partners including members of the DPG as well as non DAC partners with local representation.

Submit draft JAST II incl. accountability framework (September-October 2012)

• Based on Concept Note and consultative process and under MoF leadership, submit draft JAST II for comments by the JAST working group and Annual National Policy Dialogue event.

Final comments from stakeholders (October 2012)

• Receive and incorporate final comments from all relevant stakeholder groups (Government, Development Partners, Private Sector, NGOs, Academia)
  

Submit final JAST II incl. accountability framework (October 2012)

• JAST II will annex full report of process and official consultations undertaken.

Consultants are expected throughout the drafting and consultative process, to ensure continuous dialogue with the Commissioner of External Finance and UNDP on the findings and priorities.

 

Management Arrangements

The consultants will be procured by UNDP on behalf of Ministry of Finance.
The consultants will report directly to the Commissioner of External Finance and UNDP.