Summary of Key Functions:
? Administration and implementation of operational and financial management strategies
? Administration of budgets and effective cost recovery
? Accounting, finance and administrative support
? RCC cash management
? Facilitation of knowledge building and knowledge sharing
1. Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
? Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
? RCC Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
? Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the RCC resource mobilization efforts.
? Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
2. Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
? Preparation and modifications of budgets for UNDP projects, follow up with HQs on authorized spending limits (ASL) for management projects.
? Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
? Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
? Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
? Presentation of thoroughly researched information for planning of financial resources of the RCC, reports containing analysis of the financial situation.
? Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
3. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
? Proper control of the supporting documents for payments, review of financial reports for NEX projects.
? Approval of vendors in Atlas (as a senior member of the Finance team).
? Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
? Coordination and review of accounts closure
? Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
? Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
? Timely VAT reimbursements, payment of GLOC by the Government.
? Proper receipting of goods and services and establishment of accruals.
4. Ensures proper RCC cash management functioning focusing on achievement of the following results:
? Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
? Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
? Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative.
? Approval and submission of monthly UN exchange rate report to Treasury.
? Timely and accurate preparation of bank reconciliations.
? Selecting bank transfers and deals for approval and settlements.
? Performing Paycycle manager role in Atlas.
? Timely preparation of monthly cashflow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
? Alternate as cashier for cash disbursements made on site.
5. Ensures facilitation of knowledge building and knowledge sharing in the RCC focusing on achievement of the following results:
? Organization of training for the operations/programme/projects staff on financial management.
? Synthesis of lessons learnt and best practices in financial management.
? Sound contributions to knowledge networks and communities of