MINE ACTION PROJECT OFFICER
|Application Deadline :||04-Aug-12|
|Type of Contract :||Service Contract|
|Post Level :||SB-4|
|Languages Required :||
Arabic English |
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One year|
Libya is contaminated with landmines and Explosive Remnants of War (ERW) , as a result of the North Africa Campaign during World War II, and as well as wars with Egypt in 1977 and Chad from 1980 to 1987. The border regions with Chad, Egypt, Sudan and Tunisia are affected to varying degrees by mines and unexploded ordnance (UXO), as are areas in the north of the country bordering the Mediterranean Sea. There are unconfirmed suspect hazardous areas in desert areas, ports, urban areas and along beaches. A smaller degree of threat is thought to exist from sea mining operations in WWII along with threats posed by sunken warships.
The precise extent of the ‘legacy’ mine and ERW problem from is not known. There are no known maps of mines laid along the border with Chad and Sudan. However, relatively precise and comprehensive maps of mined areas exist for those laid on the border with Egypt. The Libyan government estimates that mines have been laid along a 400 km stretch of border with Egypt. For ordnance from WWII, Germany Italy and the United Kingdom have shared over maps of minefields to Libya in the recent years, but given the length of time since the North African Campaign it is extremely unlikely that they are representative of the true nature of the problem. According to the Ministry of Defense in 2009, the area’s most affected by mine and UXO are Bir Hakim in South and Tobruk, El Ghazala, Agdabiah, Al’ Ougilaa and Benghazi in the north. In some areas modern minefields may have been laid adjacent to WWII minefields. Overall it has been estimated that between 1.5 and 2 million mines have been planted in Libya and an unknown quantity of UXO contaminates the country.
The internal conflict of 2011 has significantly impacted on an already complex mine, UXO and ERW situation. Conflict was intense in localised areas and significant quantities of land service ammunition (LSA) were used. Much of this ammunition was old, and therefore the failure rate of land service ammunition (LSA) used by both sides in the conflict has increased and spread the UXO/ERW clearance workload. NATO attacks on ammunition depots also resulted in large stockpiles of potentially unstable ammunition, with large quantities of UXO been created as a result of these attacks. A small number of unexploded NATO bombs have also been encountered. In 2011 the Joint Mine Action Coordination Team (JMACT) conducted a rapid needs assessment that provides an overview of the recent contamination.
A significant number of weapons are also present within Libyan society in the hands of the ‘brigades” and civilian population.
In 2010, mine clearance and survey operations were undertaken by the Libyan Military, Libyan Civilian Defense Forces as well as a range of private contractors. The ministry of Defense was responsible for clearing areas serving either a military or civilian development purpose, while private contractors are usually sub-contracted by energy companies to enable seismic exploration and extraction to take place without risk of accidents. Civil Defence teams were responsible for responding to ‘spot task’ reports of UXO and also supported commercial clearance projects. No non-governmental organizations were undertaking humanitarian and development based clearance in Libya before 2011.
The institutional landscape changed significantly in 2011. The UNDP programme was halted when the UNDP Country Office was attacked and personnel were withdrawn. The United Nations Mine Action Service (UNMAS) deployed the Joint Mine Action Coordination Team (JMACT), first into Benghazi and then into Tripoli, with the intent of coordination the emergency humanitarian response to the increased threat, particularly from UXO. A number of international NGO deployed emergency response explosive ordnance disposal (EOD) teams and some emergency EOD work was also undertaken by the “brigades,” often using volunteers.
UNDP are now to renew the second phase of their project in Libya, which currently still is in a preparatory phase. The mine action project will however, focus on establishing a sustainable mine action capacity through activities in the following areas:
Strengthening management structures and institutional arrangements;
Establishing an information management system, including undertake the necessary reviews, surveys and assessments;
Mine awareness campaigns;
Creating a victim surveillance system;
- Develop the necessary structures and systems to manage and coordinate mine action in general, including approaches to managing Small Arms and Light Weapons and ammunition stockpiles and ensuring that mine clearance and explosive ordnance disposal (EOD) is conducted in accordance with International Mine Action Standards;
- Strengthen Libya’ cooperation with external stakeholders on mine action.
A national strategic plan has been drafted by Libyan government personnel with the assistance of a UNDP CTA provided under a short term contract during Phase I of this project. This work is now being revised. Previous work also included the preparation of Libyan Mine Action Standards (LMAS) and some demining Standing Operation Procedures (SOP). JMACT have helped coordinate work during the emergency phase and a number of Libyan agencies are involved in mine action.
During Phase I of this project a new Project Document (ProDoc) was prepared for the second phase, which includes the specific task to support the development of national institutions and thus the coordination of the mine action sector in Libya, including the provision of a CTA. This ProDoc was reviewed in 2012. This job description is a result of the requirements of the Phase II ProDoc.
Work has already been done to assist the Libyans solidify the institutional framework for mine action and associated activities, including assistance in the preparation of a draft national strategy. It is anticipated that this preparatory work will be complete by the time the CTA is recruited.
The budget in the Phase II ProDoc also includes the requirement to provide the CTA with a fully equipped 4x4 with suitable ancillary equipment for desert travel under UNDP country office security requirements, namely GPS and satellite phone. The budget also covers the requirement for a driver/interpreter (to be hired by the national mine action authority) and for UNDP to provide a dedicated Program Officer, reporting to the CTA, to deal with UNDP administrative requirements and provide project support.
Under the supervision of the Resident Representative, the Chief Technical Advisor/ leads the project implementation, and ensures that the project produces the results specified in the project document, to the required standards of quality and within the specific constraints of time and cost.
The Chief Technical Advisor works in close collaboration with project counterparts, the national mine action authority, and other national and international stakeholders The Program Officer reports to the Resident Representative, via the Chief Technical Advisor.
Duties and Responsibilities
Summary of key functions:
- Drafting of narrative and financial reporting obligations in English to donors, UN Agencies, and the NMAA
- Provision of information to, and coordination with, the Secretariat of the NMAA
- Provision of information to, and coordination with, other Government agencies and ministries.
- Drafting of project proposals in English in cooperation with implementing partners, UN agencies, and donors where required.
- Administration and monitoring of implementing partner reporting obligations to the Libyan mine action programme, expenditure reporting, and contractual agreements.
- Support resource mobilisation strategy in coordination with UNDP.
- Assistance in preparation of programme visits, meetings, workshops, and ceremonies.
- Help in the provision of administrative and secretarial support in English to the office of the Head of the NMAA.
- Assistance in preparation of public information products, including the preparation of presentations, and NMAA publications (including the Annual Report and annual Work Plan.)
- Management of the UNDP budget support to the NMAA under the Phase II Project Document (ProDoc) on behalf of the CTA.
The mine action Programme Officer is responsible for the development of the capacity of national staff, and of the staff dealing with public information in particular. The position is that of an advisor, that is, without direct line responsibilities, except for the management of UNDP funds provided in support of the NMAA under the Phase II ProDoc. The specific duties of the Programme Officer is to:
- Support the work of the NMAA by assisting and training public information staff to develop new (e.g brochures, fact sheets, posters, briefing kits) and draft NMAA publications (work plan and annual report) in English, providing final proofreading and editing support.
- Assisting and training NMAA staff to maintain the organisation’s website, prepare presentations in English, as well as provide briefings to donors, journalists, and government representatives.
- Assist the staff to effectively support the Head of NMAA in external program liaison and cooperation with international organisations, donors, implementing partners, Government ministries, and national organisations.
- Assist and train the staff to administer and monitor project agreements, approvals, and reporting with implementing partners and donors.
- Assist and train the staff to draft project proposals in English language, and to provide final proofreading and editing support.
- Maintain liaison with UNDP Country Office and support resource mobilisation activities with UNDP.
- Proofread and edit letters and documents prepared in English by national staff.
- Assist the staff to coordinate official ceremonies, meetings, technical working groups, and visits by donors, journalists, and government representatives.
Other tasks as directed by the Chief Technical Advisor.
Expected outcome and results of the Programme Officer are as follows.
- Timely, effective and efficient management of the operating funds provided to NPDR by UNDP in support of the mine action project, such as provided via the Phase II ProDoc.
- Enhanced capacity of NMAA staff in developing communication tools and publications.
- Enhanced capacity of NMAA staff of Programme Office to effectively support the Director in external programme liaison and cooperation with international organisations, donors, implementing partners, Government ministries, and national organisations as well as coordination of official ceremonies, meetings, technical working groups, and visits by donors, journalists, and government representatives.
- Good coordination and support to UNDP Country Office resource mobilisation activities; and
- Enhanced capacity and efficiency of NMAA staff at in the preparation of administer and monitor project agreements, approvals, and reporting with implementing partners and donors, resulting in increased customer and donor satisfaction.
- Knowledge of UNDP and UN system policies and programming in crisis and post-crisis situations.
- Experience in aid coordination, donor relations, or advocacy is an advantage.
- Proven experience of formal project reporting and proposal preparation, including narrative reporting and budgets.
- Experience in and in-depth understanding of humanitarian Mine Action highly desirable.
- Computer competency, skilled in word processing, spreadsheets, presentation software and electronic diaries (MS Office Professional).
- Good public relations skills and strong inter-personal and negotiation skills. Demonstrated ability to work in harmony with staff members of different cultural backgrounds in a professional manner, especially in a mutually-supportive team environment.
- Proven transfer of skills through capacity building in the development context.
Required Skills and Experience
- Bachelor degree in a Business or Development Administration, or equivalent (social sciences, economics, development studies, finance, business, public administration, international relations).
- Two to Five years of programme management experience, with 2 years in Mine Action Programmes and other development areas; Demonstrated experience in institutional strengthening/capacity building; Proven experience in support to external donor relations and resource mobilisation activities. Experience of working and living within the region desirable.
- Native Arabic speaker.
- Full working knowledge of English (excellent written and spoken).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.