PROJECT COORDINATOR - UN HUMAN SECURITY TRUST FUND
||Honiara, SOLOMON ISLANDS
|Application Deadline :||07-Aug-12|
|Additional Category||Democratic Governance|
|Type of Contract :||FTA International|
|Post Level :||P-3|
|Languages Required :||
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||1 year|
|Expected Duration of Assignment :||Possible extension subject to performance and availability of funds|
|The UNDP sub-office in Honiara, Solomon Islands was established in 1999 as a project implementation unit to oversee the implementation of post crisis rehabilitation programmes. In the intervening years the portfolio of programmes implemented by the Sub-Office has grown. The overall aim of the country programme 2008-2012 is to respond to current and emerging development challenges of Solomon Islands in close partnership with the Government through continued emphasis on capacity development, strategic focus and use of resources in high impact areas, robust engagement and coordination with others key stake holders and development partners and strong partnerships at national, provincial and local development planning documents and has four strategic outcomes areas:
The Human security initiative for “tensions” reduction, reconciliation and rehabilitation in the Solomon Islands is a national project initiated by UNICEF, UNDP and ILO that fits under the crisis prevention and recovery portfolio.
- Equitable economic growth and the Millennium development Goal
- Governance and Human Rights
- Crisis Prevention and recovery
- Environment and sustainable natural resources management
Ensuring human security is particularly important in the Solomon Islands as pervasive political manipulation and fragmentation, resulting from the fragile state’s inability or unwillingness to forge a ‘social contract’ between incumbent elite groups and constituent ethnic communities, have all too often exacerbated conflict in the past. This joint initiative from a people-centered perspective will specifically focus on (i) empowering both ex-combatants and affected communities through improving local governance and community participation, and (ii) successful post-conflict recovery of affected communities through promoting human security and co-existence, with a view to preventing a recurrence of violent “tensions” in the future.
Under the direct supervision of the Deputy Resident Representative and guidance from the Assistant Resident Representative (Programmes), the Project Coordinator will be based in the Ministry of National Unity, Peace and Reconciliation (MNUPR), Honiara Solomon Islands.
Duties and Responsibilities
|The Project Coordinator will be responsible for coordinating project activities and providing technical support to the MNUPR and as required, will represent the project in the broader regional community of practice on Recovery and Reintegration, including within the UN system and government partners.
Summary of key functions:
The specific duties and responsibilities during the assignment will include, but not be limited to, the following:
- Undertake day to day management and coordination of the project
- Implementation of operational strategies
- Provision of technical guidance to the project
- Provision of quality reports required by Project
Undertake day to day management and coordination of the project:
Implementation of operational strategies:
- Identify/refine activities for each project output in consultation with relevant responsible parties and other development partners;
- draft Work Plans and Annual Budget timely and present them to PB for review and approval;
- Ensure proper management of funds consistent with UNDP requirements;
- Support the development of the overall framework, implementation strategy, and operational arrangements including annual work plans, and ensuring the framework is in keeping with national development priorities and goals;
- Supervise office and field teams to ensure effective, efficient and timely implementation of the project;
- Assist in the development of criteria for the identification of partners (local and international) for the implementation of recovery and reintegration activities;
- Liaise with other local and international actors to ensure synergy with other similar initiatives;
- Organize and conduct regular joint project board meetings to identify and address key implementation challenges in a timely and systematic manner.
Provision of technical guidance to the project:
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a Client-oriented procurement management system
- Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
- Implementation of the strategic procurement for the project including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
- Timely and duly preparation of procurement plans for the project and monitoring of their implementation
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
- Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Provision of quality reports required by Project:
- Oversee the development of appropriate mechanisms and systems for the registration and tracking of beneficiaries for recovery and reintegration, as well as mapping of socio-economic opportunities in other development projects;
- Coordinate and facilitate the participation of local actors in the planning, implementation, monitoring and evaluation of recovery and reintegration assistance, using existing capacities at the local level and in close collaboration with other economic recovery and local development initiatives;
- Work in close collaboration with relevant organizations and partners to develop recovery initiatives specifically targeting extremely vulnerable groups, e.g. women and children;
- Facilitate the mobilization, and empowerment of networks of local partners around the goals of socioeconomic reintegration and economic recovery, involving local NGOs, CSOs, CBOs, private sector enterprises, and local authorities;
- Supervise the conduct of studies to determine recovery and reintegration benefits and implementation modalities;
- Train, coach, mentor and motivate project personnel to ensure effective and efficient implementation of projects;
- Promote partnerships and inter-agency coordination among all participating agencies;
- Contribute to the establishment of appropriate partnerships, through drafting of ToRs, agreements and monitoring implementation of partnership arrangements.
- Prepare necessary documents including Quarterly Financial Consolidated Reports, Quarterly Consolidated Progress Reports, Annual Project Review Reports, and other reports as may be required by UNDP and other potential donor(s), and submit them to the PB for review and approval.
Building Strategic Partnerships:
- Identifying and building partnerships
- Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments
- Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved
Promoting Organizational Learning and Knowledge sharing:
- Building and maintaining donor relations; implementing resource mobilization strategy
- Uses knowledge of donors and successful programmes and projects to contribute to fund raising and resource mobilization strategies
Job Knowledge/Technical Expertise:
- Developing tools and mechanisms
- Makes the case for innovative ideas documenting successes and building them into the design of new approaches
- Identifies new approaches and strategies that promote the use of tools and mechanisms
- In-depth knowledge of the Subject-matter
- Understands more advanced aspects of crisis prevention and recovery as well as the fundamental concepts of related disciplines
- Keeps abreast of new developments in area of crisis prevention and recovery and seeks to develop him/herself professionally
- Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
- Contributing to positive outcomes for the client
- Works towards creating an enabling environment for a smooth relationship between the clients and service provider
- Keeps the client informed of problems or delays in the provision of services
Ethics & Values: Demonstrating/Safeguarding Ethics and Integrity:
Organizational Awareness: Demonstrate corporate knowledge and sound judgment:
- Demonstrates and promotes the highest standard of integrity, impartiality, fairness and incorruptibility in all matters affecting his/her work and status
Working in Teams: Acting as a team player and facilitating team work:
- Understands the structure and hierarchy of UN/UNDP, process flows throughout the organization, products and services, their measures of effectiveness, and perceptions of clients
- Developing & Empowering People/Coaching and Mentoring: Self-development, initiative-taking
- Takes appropriate risk in developing new or adapting existing methods and approaches to more effectively perform tasks or to solve problems in new and unique ways
- Works collaboratively with colleagues inside UN/UNDP as well as its partners and other stakeholders to pursue common goals
- Communicating Information and Ideas: Facilitating and encouraging open communication in the team, communicating effectively
- Delivers verbal/written information in a timely, clear, organized and easily understood manner
- Self Management & Emotional Intelligence: Creating synergies through self-control:
- Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
- Conflict Management/Negotiating & Resolving Disagreements: Managing conflict
Required Skills and Experience
- A minimum of a Master’s degree or equivalent in international relations, development studies, social science or other development-related fields.
- At least 5 years of progressively responsible professional development experience in programme /project management;
- Field experience in post-conflict and post-disaster settings preferred;
- Relevant experience in developing support strategies for IDPs, disaffected populations, children and women in post-conflict situations;
- Experience with local economic development, micro-credit and participatory approaches to reintegration activities essential;
- Understanding of UN/UNDP programming modalities is an asset;
- Experience in inter-agency collaboration and strategic partnership is a MUST
- Fluency in English is required; working knowledge of Pidgin is an asset.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.