UNDP Jobs

• All necessary information including Complete Terms of Reference, Selection Criteria, and Annexes are found on the following link under Procurement Notice Number IC-069/12:

http://www.iq.undp.org/ProcurementNotices_Overview.aspx

• Proposals should be submitted to the following e-mail address no later than COB 1^st Of August 2012:

• Applicants should download the application documents (presented in compressed file) from the previously mentioned link for UNDP Iraq – Procurement notice web site, complete and sign them, and send the scanned copies to the email account above by or before the deadline of this post.
• Applications with NO financial offer or MISSING P11 form or the required documents for the technical evaluation will NOT be considered for evaluation.
• Applications WITHOUT Annex 3 for submitting a financial offer instead of other format will NOT be considered due to the need of Annex 3 for the ease of comparison of the received offers.
• All the necessary information for this post (TOR, Deliverables, Target dates, etc. is presented in the procurement notice documents) therefore, applicant MUST download it to apply for this post.
• DO NOT send only CV to the Email account mentioned above WITHOUT Annex 1, 2, 3, 4, Cover Letter and Methodology (If Requested) as it will considered as incomplete application.

• To complete appropriate documentation on software and systems development for the key electoral processes of voter registration and results tabulation, to be provided to the Independent High Electoral Commission (IHEC) for forthcoming electoral processes.
• To provide guidance to the IHEC on best practices in structuring and documentation of software development, as examples to be used for future software development.

• Review of existing IHEC Voter Registration Update (VRU) software documentation, and revision of documentation to complete a comprehensive, user-friendly manual for the IHEC (home-based).
• Completion of specifications for auditing the Data Entry Centre ICT infrastructure, to ensure requirements for data entry of voter registration and results data are met (home-based).
• Completion of software requirement specifications for development of new software for tabulation of results (Baghdad).
• Completion of recommendations to the IHEC on software development and documentation processes (home-based).

• Review existing documentation on software developed for voter registration update and results tabulation data entry processes.
• Update or draft documentation on voter registration, results tabulation and data entry processes as stipulated above.
• Provide guidance and recommendations to the IHEC on best practices in structuring and documentation of software and systems development processes.
• Meet with relevant IHEC staff to discuss the results tabulation software development plan and review the IHEC software development process.
• Advise IHEC staff on how to develop detailed system and other functional specifications, and user documentation for voter registration and results tabulation system.

• Review the IHEC Voter Registration Update (VRU) software documentation and revise to complete a comprehensive, user-friendly manual.
• Complete specifications for auditing the IHEC Data Entry Centre (DEC) ICT infrastructure.
• Complete software requirement specifications for development of new software for tabulation of results.
• Provide recommendations to the IHEC on structuring and documentation of software development processes.

• Provision of clear and comprehensive documents as specified under outputs
• Timely completion of deliverables
• Appropriate coordination with all relevant parties
• Excellent communication skills both written and verbal
• Above needs to be certified by the UNDP Electoral Programme Advisor upon completion of each deliverable when due as applicable.

• Demonstrates in-depth knowledge of Management Information Systems, particularly in systems analysis, system design, testing and maintenance;
  
• Demonstrates experience in software development lifecycle and knowledge of high level programming languages;
  
• Has substantial and diverse experience in electoral administration, with a focus on software development for electoral processes;
  
• Able to provide mentoring and on-job training;
  
• Establishes goals and priorities and is able to plan, coordinate and monitor own work plan;
  
• Promotes a knowledge sharing culture in the office and with stakeholders.

• Speaks and writes clearly and effectively; is able to communicate complex technical issues and ideas in a clear and concise manner;
  
• Listens to others, correctly interprets messages and responds appropriately;
  
• Asks questions to clarify, and exhibits interest in having two-way communication;
  
• Tailors language, tone, style and format to match audience;
  
• Demonstrates openness in sharing information and keeping people informed;
  
• Communicates with diplomacy and tact.

• Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  
• Identifies clients’ needs and matches them to appropriate solutions;
  
• Focuses on impact and result for the client and responds positively to feedback;
  
• Monitors developments inside and outside the clients’ environment to keep them informed, anticipate problems and identify opportunities.

• Works collaboratively with colleagues to achieve goals and promotes good team spirit;
  
• Possesses good interpersonal skills and maintains strong relationships with colleagues and partners;
  
• Able to work in a multi-cultural, multi-ethnic, mixed gender environment with sensitivity and respect for diversity;
  
• Recognizes and responds appropriately to the ideas, interests and concerns of others.

• Actively seeks to improve programmes or services;
  
• Offers new and different options to solve problems;
  
• Promotes and persuades others to consider new ideas;
  
• Has proven analytical and evaluative skills, and the ability to formulate solutions.

• An advanced university degree in Management Information Systems, Information Technology, Computer Science, Software Engineering or related field.

• A minimum of seven (07) years of functionally-related relevant professional experience.
• Comparative experience in electoral administration, including software development and information technologies to support electoral processes, in particular voter registry and vote tabulation systems.
• Experience in Software Development Lifecycle, and design and management of relational databases.
• Experience in working directly with EMBs and providing technical advice to counterparts.
• Experience in project management and delivering services to clients.
• Prior electoral experience in post-conflict countries is required; experience in the region, and in particular related to Iraq, would be an asset.

• Fluency in English, both written and spoken.
• Working knowledge of Arabic an asset.

• Signed Template Confirmation of Interest and Submission of Financial Proposal. (Please use Annex 1);
• A letter explaining why he/she considers himself/herself the most suitable candidate for the work;
• Personal CV including past experience in similar projects and at least 3 references. Please Use the attached (P11 Form Only) CV Form – Annex 2 attached. UNDP-Iraq reserves the right to disqualify any of CVs who are not compliant with the requested form.