HUMAN RESOURCES SPECIALIST (ELECT LL)
|Application Deadline :||14-Aug-12|
|Type of Contract :||FTA International|
|Post Level :||P-3|
|Languages Required :||
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One year with possibility of extension|
UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Years of conflict have damaged Afghanistan’s economic, political, physical, social and institutional structures. Reconstruction demands a secure environment in which there is credible leadership and enforced rule of law. Strong, legitimate and effective public administration structures, responsive to the needs of ordinary citizens - including the poor – are a precursor to any sustainable development. To this end, UNDP supports Afghan electoral institutions so that they can become more effective vehicles for development.
The UNDP Enhancing Legal and Electoral Capacity for Tomorrow (ELECT) project- phase I (2006 – 2011) provided technical and operational assistance to Afghan electoral bodies throughout the 2009 Presidential and provincial council elections and 2010 parliamentary elections. This included the establishment of Independent Electoral Commission (IEC) offices throughout Afghanistan’s 34 provinces.
Phase II of the ELECT project, commencing at the end of 2011, will comprise of long-term assistance to the Independent Electoral Commission (IEC) of Afghanistan, focusing on institutional strengthening and capacity consolidation to encourage broader democratic participation. The overarching objective of ELECT-II is to support the national electoral institutions to plan and conduct credible future elections with minimal external support.
Continuing long-term assistance through support to capacity building of national electoral authorities beyond 2010 is in accordance with Security Council Resolution 1974 (2011). This assistance is closely coordinated with UNAMA, UNDPKO and EAD.
The three key outputs for ELECT II are:
Output 1: Institutional, operational and technical capacity of the IEC is developed to ensure well organised, future Afghan-led electoral processes.
Output 2: The quality of the voter registry is improved to support future electoral operations.
Output 3: Capacity of the IEC is strengthened to encourage broader democratic participation.
Under the overall guidance and supervision of the ELECT Operations Manager the Human Resources Specialist is responsible for ensuring the highest efficiency in Human Resources management. S/he analyzes and interprets the Human Resources rules and regulations and provides solutions to a wide spectrum of complex HR issues in ELECT Project. The Human Resources Specialist promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Human Resources Specialist works in close collaboration with the Management Support and Business Development Programme, Operations, and project teams in the UNDP Electoral Support efforts and with CO, UNDP HQ staff, Government officials and donors ensuring successful project performance in Human Resources.
Duties and Responsibilities
Under the direct supervison of the UNDP/ELECT Operations Manager, the HR Specialist will carry out the following duties:
Summary of Key Functions:
- Provides substantive inputs and supports for the implementation of HR strategies and policies and HR Unit’s annual work plan;
- Effective HR management;
- Staff performance management and career development;
- Facilitation and promotion of knowledge building and knowledge sharing.
Provides substantive inputs and supports for the implementation of HR strategies and policies and HR Unit’s annual work plan, focusing on achievement of the following results:
- Implementation of HR strategy in collaboration with the CO; effective implementation of the internal control; proper design and functioning of the HR management system.
- Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies. Interpretation of HR policies and regulations and advice to senior managers on their applications, taking into account their particular needs.
- Provides supports to project management in the continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in ELECT Project. Continuous research of the matters related to conditions of service, salaries, allowances and other HR policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
- Advice to ELECT Senior Management on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).
- Provides feedback on and monitors achievements of results of ELECT HR business processes mapping and actively participates in the development and implementation of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the ELECT HR unit.
- Implementation of the recruitment and staffing needs in the ELECT, in compliance with UNDP Recruitment Framework and other applicable and guidelines;
- Regular liaison and coordination with and provision of HR advisory services to relevant internal and external clients and stakeholders to ensure harmonization of practices in the area of HR management and implementation of best HR practices;
- Ensures effective implementation on HR Unit’s annual work plan monitoring the expected results and carrying corrective actions.
- Leads the advocacy for the implementation, monitoring and compliance of the HR policies in ELECT, including gender and harassment, career development and knowledge management. Full compliance and completion by ELECT of the Harassment course.
- Development of procedures and practices that contribute to enhanced and improved HR management.
Provides support to effective human resources management, focusing on achievement of the following results:
- Management of transparent and competitive recruitment and selection processes in ELECT, including updating job descriptions, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment.
- Advice to ELECT Senior Management on s/m competences. Advice on s/m career development and training needs through the RCA.
- Ensures effective and timely management of staffing needs in ELECT ensuring adherence to UNDP applicable guidelines;
- Advice to ELECT Senior Management on transparent and competitive process for project’s recruitment, adequate TORs describing terms of payment based on results, standard matrix of recruitment processes and requests for contracts. Continuous monitoring of the entire project recruitment process.
- Full compliance of the guidelines of the Appointment and Promotion Panel.
- Actively participate in the development of SOPs and improvement of existing workflows.
- Advice to ELECT Senior Management in contracts guidelines pertaining to staffing compliance. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Management of the project’s staff entitlements and position funding delegated to the HR Unit; Close communication with CO focal points pertaining to the correct administration of s/m entitlements and benefits.
- Performs HR Manager Functions in ATLAS. Provides support on corporate surveys as the Salary Survey, Global Staff Survey and other requests as applicable.
- Development, implementation and maintenance of candidate rosters.
Supports proper staff performance management and career development, focusing on achievement of the following results:
- Elaboration and implementation of the protocol for performance appraisal process, and facilitation of the performance process elaboration of performance evaluation indicators in consultation with ELECT Senior Management.
- Implementation of effective systems for performance evaluation including training to supervisor for an effective use of the tool leading to career development. Advice on work plan, monitoring and performance team evaluation.
- Effective learning management including establishment of the whole Project Learning Plan and individual learning plans in collaboration with ELECT Senior Management.
- Provision on effective counseling to staff on career advancement, development needs, learning possibilities.
Ensures facilitation of knowledge building and knowledge sharing in the ELECT focusing on achievement of the following results:
- Design and implementation of training for operations/programme staff on HR issues;
- Coaching and mentoring national staff in the HR Unit;
- Advises Afghan Independent Election Commission (IEC) on appropriate HR issues with focus on IEC HR staff;
- Supports learning and training plans of IEC HR unit.
- In coordination with project management, sets and monitors goals, benchmarks, an learning plans for project staff in line with individual key results for skills development;
- Synthesis of lessons learnt and best practices in HR;
- Sound contributions to knowledge networks and communities of practice;
- Provides advice on UNDP HR framework and HR best practices to employees and management.
Building Strategic Partnerships
Level 2: Identifying and building partnerships
- Displays initiative, sets challenging outputs for him/her and willingly accepts new work assignments.
- Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.
- Promotes UNDP’s agenda in inter-agency meetings.
Promoting Organizational Learning and Knowledge Sharing
Level 2: Developing tools and mechanisms
- Makes the case for innovative ideas documenting successes and building them into the design of new approaches.
- Identifies new approaches and strategies that promote the use of tools and Mechanisms.
- Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.
Job Knowledge/Technical Expertise
Level 2: In-depth knowledge of the subject-matter
- Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines.
- Serves as internal consultant in the area of expertise and shares knowledge with Staff.
- Continues to seek new and improved methods and systems for accomplishing the work of the unit.
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/her professionally.
- Demonstrates comprehensive knowledge of information technology and applies it in work assignments.
Promoting Organizational Change and Development
Level 2: Assisting the individuals to cope with change
- Provides counseling and coaching to colleagues who are dealing with change.
- Assists in the development of policies, communications, and change strategies.
- Performs appropriate work analysis and assists in redesign to establish clear standards for implementation.
Design and Implementation of Management Systems
Level 2: Designing and implementing management system
- Makes recommendations regarding design or operation of systems or programmes within organizational units.
- Identifies and recommends remedial measures to address problems in systems design or implementation.
Level 2: Contributing to positive outcomes for the client
- Anticipates client needs
- Works towards creating an enabling environment for a smooth relationship between the clients and service provider.
- Demonstrates understanding of client’s perspective.
- Keeps the client informed of problems or delays in the provision of services.
- Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively.
- Solicits feedback on service provision and quality.
Promoting Accountability and Results-Based Management
Level 2: Input to the development of standards and policies
- Provides inputs to the development of organizational standards for accountability and results-based management.
- Develops and applies tools and techniques in assessing the application of
- programme and/or administer the policies and procedures.
- Promoting ethics and integrity, creating organizational precedents.
- Building support and political acumen.
- Building staff competence, creating an environment of creativity and innovation.
- Building and promoting effective teams.
- Creating and promoting enabling environment for open communication.
- Creating an emotionally intelligent organization.
- Leveraging conflict in the interests of UNDP & setting standards.
- Sharing knowledge across the organization and building a culture of knowledge sharingand learning.
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Fair and transparent decision making; calculated risk-taking.
Required Skills and Experience
Education: Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
Experience: A minimum of 5 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language: Fluency in written and spoken English is essential; knowledge of Dari and/or Pashto is desirable.
- Interested and qualified International candidates should apply on-line through the UNDP Jobs site at http://www.undp.org.af/Jobs/index.htm
- Please ensure that to fill up and upload Personal History Form-P.11 which is available at http://www.undp.org.af/Jobs/index.htm in the relevant field of the on-line application. in the relevant field of the on-line application.
- Incomplete applications or applications received after the closing date will not be given consideration.
- Please note that only applicants who are short-listed will be contacted.
- For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af
- Candidates, who are currently holding UNDP or UN Agencies contracts, are asked to declare the type of contract and duration in their application.
- Qualified female candidates are highly encouraged to apply.
- Successful Candidates must be prepared to start work within 3 weeks of the offer of appointment.
- Internal Candidates who have served a minimum 12 months in the current assignment are invited to apply.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.