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PROGRAMME ASSISTANT

Location : GUATEMALA, GUATEMALA
Application Deadline :15-Aug-12
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :
 English   Spanish  
Starting Date :
(date when the selected candidate is expected to start)		17-Sep-2012
Duration of Initial Contract :One year (renewable)

Background
Under the overall guidance of the ARR(P) and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.
    
The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Duties and Responsibilities
1. Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
  • Collection, analysis and presentation of information for identification of areas for  support   and  programme formulation/implementation. 
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
  • Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
  • Presentation of information for audit of NEX projects.

3. Provides administrative support to the Programme Unit focusing on achievement of  the following  results:
  • Preparation of non-PO vouchers for development projects.
  • Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers
4. Supports resource mobilization focusing on achievement of the following results:
  • Review of contributions agreement, managing contributions in Atlas.
5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Participation in the trainings for the operations/ projects staff on programme.
  • Contributions to knowledge networks and communities of practice.
 

Competencies
 Corporate Competencies:
 
·         Demonstrates commitment to UNDP’s mission, vision and values.
·         Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 
Functional Competencies:
 
Knowledge Management and Learning
·         Shares knowledge and experience
·         Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
 
Development and Operational Effectiveness
·         Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
·         Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
·         Good knowledge of Results Management Guide and Toolkit
 
Leadership and Self-Management
·         Focuses on result for the client and responds positively to feedback
·         Consistently approaches work with energy and a positive, constructive attitude
·         Remains calm, in control and good humored even under pressure
 

Required Skills and Experience
  • Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
  • 3 to 5 years of relevant administrative or programme experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc), and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Fluency in English and in Spanish.
  
PROCEDURE TO APPLY:
1.    Click on "Apply Now"
2.    Fill out the information in the required fields.
3.    When finished, click "Submit Application".
4.    The system will be prompted to upload a file on the next page after "submit application". Then, you must attach the Personal History Form P11 (available in http://www.undp.org.gt/frmJobs.aspx)), duly completed and signed.
 
IMPORTANT NOTICE:
·         UPLOAD P11 FORM. DO NOT UPLOAD YOUR PERSONAL CV.
·         If the P11 Form is incomplete and/or not signed, your application will not be processed.
 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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