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The Constituent Assembly (CA) was in the final stage of constitution drafting process with the features of republican, federal, inclusive, and democratic country by May 2012.  The tenure of the CA was extended for the fourth time on November 25th 2011 for six more months (May 27th 2012) with 11th amendment of the interim constitution of Nepal.

However, due to some contentious issues around state restructuring and federalism, major political parties couldn’t come into an agreement until the last minutes of the CA tenure therefore the current Prime minister dissolved the CA on the 27th of May without the promulgation of the constitution. Prime minister also made announcement on new CA election to be held in November 2012. Due to some legal and constitutional complications, it looks less likely that the government will be able to convene election by that time. With all these political uncertainties and fluidity, the government of Nepal primarily the Office of the Prime minister and Council of Ministers (OPMCM) has created some committees to ensure that the public administration ready for the transformational change from the unitary to a federal system.   

The OPMCM has established a Unit to work on State restructuring/federalism, public administration, fiscal federalism etc. and the Cabinet has formed a steering committee under the Chief Secretary to expedite restructuring of public administration along federal lines. Similarly, the GON is in the process of preparation a white paper on the Federalization of Public administration.

As per the new business plan of UNDP Nepal, The Governance unit is currently in the process of formulating a new Programme in the area of Public Administration reform. Since this area is a new intervention for the country office, so UNDP Nepal brought the experts from BDP to develop the Programme document. Now the country office would like to finalize the pro doc incorporating the final inputs from Government, Development partner and UNDP in house expertise. 

With this background, UNDP Nepal would like to hire an experienced International expert to finalize the document. In addition to this, the International consultant will also perform other responsibilities during this assignment which are explained in Scope of Work in detail.

Objective:

The objective of this assignment is to finalize the PREPARE project document which is in the final stage of approval and implementation. The consultant will be responsible to finalize the project document based on the UNDP Project Formulation Document format.   In addition, the overall objectives of the consultancy are given as follows:

• Consultation with Development partners and UNDP  in house team for the final inputs;
• Finalize the Project document incorporating the relevant  inputs and comments provided by the development partners and UNDP in house team/Pre-LPAC in terms of Public Administration for State Reform;
• Explore development partners interest in funding the project and seek their commitment in this regard as far as possible

Scope of work:

The consultant will carry out following activities during the assignment:

• Review the draft pro document developed by BDP mission and UNDP CO;
• Organize individual interaction, discussion and consultations  with relevant Donor and UNDP in house team;
• Identify gaps, if any, in the documents particularly on following the UNDP Project Format;
• Review existing constitutional and political development  in terms of Public Administration for State Reform and refine the document as per country’s need;
• Present the final output through PPP to the UNDP SM and if needed in the LPAC

Key Functions and Results:

The consultant will work closely with Senior Programme Specialist and Programme Analyst and be responsible for: 

• Finalizing/refining the Project document based on UNDP ‘Project Document Format’ using programming tools of UNDP’s Result Based Management (RBM) approach, Human Rights-Based Approach (HRBA), Gender Equality, and UNDP Capacity Development framework in refining the project strategy, output, activities, Annual Work Plan and budget and implementation arrangement, monitoring plan of the project and also completing the ToRs of the proposed project personnel.
• Performing any other duties, as may be requested by UNDP, as means of ensuring adequate, effective and efficient preparation of the Project document.
• Support CO in resource mobilization.
• Assisting to organize and facilitate interactions and meeting with donors.
• Debriefing to the UNDP SM and if needed presenting the final document at LPAC

Deliverables:

• Organized  meetings with development partners and UNDP in house team
• Refine and finalized  the Project document on Public Administration for State Reform by incorporating all the inputs
• Adjust the document by incorporating relevant information considering the current constitutional and political development in relation to Public Administration Reform but not changing already agreed upon outputs and activities.
• Seek development partners commitment in relation to future funding

Education:

• Advanced University Degree in international law, Political Science, Public Administration and Social Sciences/Development Studies or related field.

Experience:

• Strong professional background and experience in institutional capacity development, and programme /project formulation.
• Minimum of 10 years of experience in related field 
• Previous experience on Public Administration and State Restructuring/Federalism
• Experience in project formulation/management in a post-conflict environment.
• UNDP Programme design and project development experience, preferably in drafting of project documents.

Documents to be included when submitting the proposal:

Application and required documents:

• Proposal:

To be included as part of the proposal:

• Mandatory - A cover letter with a brief presentation of your consultancy explaining your suitability for the work (limit to 300 words);
• Mandatory -  A brief methodology on how you will approach and conduct the work (limit to under 1500 words);

Financial proposal:

• Financial proposal indicating a daily fee. Please see guidance below:

The financial proposal will specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.

Travel:

• All envisaged travel costs must be included in the financial proposal.
• This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
• In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

UNDP Personal Histroy Form (P11 Form) downloadable from http://www.undp.org.np/vacancy including past experience in similar projects and atleast 3 references.

Note:

• Applicants of 62 years or more require full medical examination and statement of fitness to work to engage in the consultancy
• The candidate has to be an independent consultant (If the candidate is engaged with any organization, the organization employing the candidate will be issued with a Reimbursable Loan Agreement (RLA) to release the employee for the consultancy with UNDP).
• Due to sheer number of applicants, the procurement unit will contact only competitively selected consultant.

Evaluation:

Individual consultants will be evaluated based on the following methodologies:
 
Cumulative analysis:

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable, and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
• Technical Criteria weight; 70%
• Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the Financial Evaluation.

Criteria Weight Technical:

• Criterion A: Advanced University Degree in International Law, Political Science, Public Administration and Social Sciences/Development Studies or related field (15%)
• Criterion B: Strong professional background and experience in institutional capacity development, and programme / project formulation (25%)
• Criterion C: Previous experience on Public Administration nd State Restructuring/Federalism (15%)
• Criterion D: Experience in project formulation/management in a post-conflict environment (15%)

Financial: Lowest financial proposal: 30%:

Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical). The points for the Financial Proposal will be allocated as per the following formula:

((Lowest Bid Offered:)/(Bid of the Consultant)) x 30

Lowest Bid Offered" refers to the lowest price offered by offerors scoring at least 70% points in technical evaluation.