ELECTORAL CAPACITY DEVELOPMENT SPECIALIST
||Baghdad, Iraq (with travel to Erbil/Basra) & Amman, Jordan
|Application Deadline :||12-Aug-12|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||
Arabic English |
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||140 Working Days spread over a period of Seven Months.|
- All necessary information including Complete Terms of Reference, Selection Criteria, and Annexes are found on the following link under Procurement Notice Number IC-74/12:
- Proposals should be submitted to the following e-mail address no later than COB 12th August 2012:
Applicants should download the application documents (presented in compressed file) from the previously mentioned link for UNDP Iraq – Procurement notice web site, complete and sign them, and send the scanned copies to the email account above by or before the deadline of this post.
- Applications with NO financial offer or MISSING P11 form or the required documents for the technical evaluation will NOT be considered for evaluation.
- Applications WITHOUT Annex 3 for submitting a financial offer instead of other format will not be considered due to the need of Annex 3 for the ease of comparison of the received offers.
- All the necessary information for this post (TOR, Deliverables, Target dates, ...etc are presented in the procurement notice documents) therefore, applicant MUST download it to apply for this post.
- DO NOT send only CV to the Email account mentioned above WITHOUT Annex1, 2, 3, 4, Cover Letter and Methodology (If Requested) as it will considered as incomplete application.
UNDP-Iraq, as part of its governance programme, is working to strengthen electoral processes in Iraq. This includes provision of electoral technical assistance to electoral processes, support to institutions responsible for conducting elections, and the promotion of inclusive and accountable participation by all stakeholders.
UNDP's electoral strategy includes support to the institutional development of Iraq’s Independent High Electoral Commission (IHEC). According to Iraq's constitution, the IHEC is a professional, governmental, independent, neutral and autonomous institution, subject to the supervision of the Council of Representatives. It has all authorities to conduct elections in Iraq.
The institutional development programme aims to support the IHEC in its continued development as a sustainable institution, carrying out its constitutional mandate independently, efficiently, transparently and accountably, in line with professional standards. It focuses on strengthening the institutional framework and organisational capacity of the IHEC, improving staff skills, knowledge and resources, and enhancing the IHEC’s technological capacity to manage electoral processes. The programme is led by UNDP and implemented together with UNOPS and UNAMI under the umbrella of the UN Electoral Assistance Team. All activities take place in close cooperation with the IHEC.
A recent mid-term review was conducted of the three year institutional development programme together with the IHEC. This assessed the first half of the programme from an internal perspective, and identified priorities for the second half of the programme. During this review, the IHEC identified institutional management issues as a high priority for attention, with the need for a coherent organizational framework, which enables staff to work at their optimum level. This includes the organization’s structure, and internal policies, procedures and working practices which facilitate the management of electoral activities. UNDP therefore seeks a qualified specialist to provide technical input and support in this area.
Duties and Responsibilities
- To review and assess staffing, structure and human resource issues of Iraq’s Independent High Electoral Commission (IHEC) at both central and field office levels, and analyse the impact on the IHEC’s organizational capacity to effectively conduct electoral processes.
- To define appropriate institutional development requirements, which promote the continued development of the IHEC as an independent, professional and sustainable institution.
As part of the International Electoral Assistance Team, under the supervision of the UNDP Electoral Programme Advisor and in close cooperation with all UN electoral advisors, the Electoral Capacity Development Specialist will review, assess and provide recommendations on IHEC staffing, structure and human resources issues, and define and develop initiatives to promote the continued development of the IHEC as an independent, professional and sustainable institution, responsible for conducting elections in Iraq. S/he will coordinate closely with UN partners and the IHEC in the execution of the following outputs:
In the completion of the above outputs, the Capacity Development Specialist will be required to:
- Review of the current status of the IHEC’s staffing structure at headquarters and field office levels, and completion of an assessment report. This should focus on components such as (a) current staffing levels within the IHEC, (ii) changes in staffing and the reasons for this, (iii) analysis of the potential impact of staff changes, and (iv) appropriateness of the staffing structure for operational and non-operational periods.
- Review of the status of the IHEC’s progress towards civil service status, and completion of a report providing an overview of the process, current status, further requirements and recommendations.
- Review of the current responsibilities and functions of the IHEC Capacity Building Department within the IHEC’s organizational structure, and completion of an assessment report, including recommendations on purpose and role, functions, structure and resources.
- Analysis of the IHEC’s capacity development needs in human resource policies and practices, and provision of recommendations on proposed UN support in this area.
- Facilitate definition, development and implementation of a relevant activity supporting the institutional development of the IHEC, as agreed with the UNDP Electoral Programme Advisor.
Deliverables and outputs:
- Review and analyse existing documentation and data relating to IHEC staffing and structure.
- Meet with a range of IHEC staff at both central and field office levels to discuss relevant issues relating to IHEC structure, staffing and capacity development requirements.
- Complete assessment reports and documentation as stipulated above.
- Coordinate and consult as necessary with staff of the UN International Electoral Assistance Team, other partners including IFES, staff of the IHEC, and other Iraqi government bodies, as relevant.
- Provide guidance to the IHEC on electoral best practices relevant to the above outputs.
While UNDP will be responsible for the logistic costs of the participants. The Consultant Under the direct supervision of the requesting unit, is requested to produce for the following deliverables:
- Review the status of IHEC’s staffing structure and complete an assessment report
- Review and complete a report on IHEC’s progress towards civil service status
- Review the responsibilities and functions of the IHEC Capacity Building Department, and complete an assessment report, including recommendations
- Analyse IHEC’s capacity development needs in human resource policies and practices, and provide recommendations on UN support in this area
- Facilitate development and implementation of agreed institutional development activity
|Key Performance Indicators during implementation of Services:|
- Provision of clear and comprehensive documents as specified under outputs
- Timely completion of deliverables
- Appropriate coordination with all relevant parties
- Excellent communication skills both written and verbal
- Above needs to be certified by the UNDP Electoral Programme Advisor upon completion of each deliverable when due as applicable.
- Job Knowledge and Technical Expertise:
- Has substantial and diverse experience in electoral administration in different countries; familiar with electoral best practices and international standards in elections; demonstrates thorough understanding of capacity development strategies and assessment methodologies; has proven analytical and evaluative skills, and the ability to formulate solutions.
- Able to work independently and shows initiative; establishes goals and priorities and is able to plan, coordinate and monitor own work plan; exhibits diplomacy and tact, and the ability to manage complex political situations; promotes a knowledge sharing culture in the office and with stakeholders; consistently approaches work with a positive, constructive attitude; demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Speaks and writes clearly and effectively; is able to communicate complex technical issues and ideas in a clear and concise manner; listens to others, correctly interprets messages and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed; communicates sensitively and effectively across different constituencies.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; focuses on impact and result for the client and responds positively to feedback; monitors developments inside and outside the clients’ environment to keep them informed, anticipate problems and identify opportunities.Teamwork:
- Works collaboratively with colleagues to achieve goals and promotes good team spirit; possesses good interpersonal skills and maintains strong relationships with colleagues and partners; able to work in a multi-cultural, multi-ethnic, mixed gender environment with sensitivity and respect for diversity; recognizes and responds appropriately to the ideas, interests and concerns of others.
Required Skills and Experience
Qualifications and Requirements:
- A university degree in Political Science, International Relations, Social Sciences, Public Policy, Public Administration, Public Relations, or related field.
- A minimum of seven (07) years of functionally-related relevant professional experience.
- Comparative experience in electoral administration, with specific experience in both election operations and capacity development.
- Experience in working directly with Electoral Management Bodies, and providing technical advice to counterparts.
- Experience in programme management and delivering services to clients.
- Prior electoral experience in post-conflict countries is required; experience in the region, in particular in Iraq, would be an asset.
- Experience working with the UN, a UN agency or international organization on electoral issues.
- Fluency in English, both written and spoken.
- Working knowledge of Arabic desirable.
- Competent in usage of MS Office programmes (MS Word, Excel, Powerpoint).
- The post requires considerable cultural and political sensitivity.
Documents to be included when submitting the Proposal:
(Which will include the following):
- Signed Template Confirmation of Interest and Submission of Financial Proposal. (Please use Annex 1);
- A letter explaining why he/she considers himself/herself the most suitable candidate for the work;
- Personal CV including past experience in similar projects and at least 3 references. Please Use the attached (P11 Form Only) CV Form – Annex 2 attached. UNDP-Iraq reserves the right to disqualify any of CVs who are not compliant with the requested form.
- A brief methodology on how the candidate will approach and conduct the work.
- The expert is asked in his/her offer submission in the methodologies section to describe the following:
- 1. The approach that the consultants will apply in delivering the Gap Analysis
- 2. The approach the consultant will apply to conduct the workshop and lead the knowledge transfer and development of the enterprise architecture and business plan.
The financial proposal will specify a total lump sum amount and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. A breakdown of this lump sum amount is to be provided by the IC candidate. Total Fees: Please use Annex 3 – Financial proposal form.
All necessary information including: Complete Terms of Reference, The Selection Criteria, and Annexes are found on the following link under Procurement Notice Number IC-074/12:
Proposals should be submitted to the following e-mail address no later than COB 12th August of 2012:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.