CONTRACT ANALYST (LOTFA) |
| Location : |
Kabul, AFGHANISTAN |
| Application Deadline : | 22-Aug-12 |
| Additional Category | Management |
| Type of Contract : | FTA International |
| Post Level : | P-2 |
Languages Required :
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English |
| Duration of Initial Contract : | One Year with possibility of extension |
Background |
UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground. LOTFA Project: The Law and Order Trust Fund for Afghanistan (LOTFA) phase VI consists of three distinct pillars: (1) police remuneration, infrastructure and equipment (2) capacity development (3) community policing (police-e-mardumi). LOTFA phases I-V focused mainly on remunerations for police, infrastructure and equipment to ensure basic functioning of the police (Pillar 1). Phase VI (2011-2013) started preparing the Ministry of Interior (MOI) and the Afghan National Police (ANP) for transition with an enhanced Pillar 1 and two newly developed Pillars 2 and 3, working in an interlinked and integrated manner to: - Develop the MOIs and the Ministry of Finance’s (MOF) capacity to take over Pillar 1 functions in a transparent, effective and accountable manner;
- Develop the MOIs capacity to transform towards an effectively and professionally managed and accountable MOI that facilitates a professional ANP responsive to the needs of people;
- Develop the ANPs capacity to ensure increased security and safety for children, women and men in Afghanistan and to respond to their specific safety and security needs.
LOTFA Pillar 1 under phase VI seeks to continue to support basic infrastructure for the police to function. It also provides some remunerations for uniformed personnel in the prisons department of the Ministry of Interior (MOI). In addition, the Pillar aims to increase institutional development within MOI to facilitate handover of functions to the MOI and the MOF for them to manage in a transparent, effective and accountable manner. To that end innovative use is made of alternate disbursement technologies such as M-paisa, mobile salary payment schemes and centralized web-based data application system to link all MOI payroll and Human Resource data. In addition, trainings and systems development have been provided to the MOF and MOI. The Capacity Development Pillar facilitates mainstreaming of capacity development throughout LOTFA. It seeks to meaningfully link the administrative services provided by Pillar 1 to capacity development interventions to support the MOI in order to absorb those services. To that end a comprehensive capacity development assessment of the administrative systems of the MOI has been undertaken in 2012. Similarly, the Pillar seeks to integrate and institutionalize knowledge generated through the Pillar 3 community policing initiatives in the MOIs strategic planning, budgeting and policy making processes and training curriculums. Finally, and in close collaboration with Pillar 3, the Pillar seeks to support the protection and empowerment of women within MOI and ANP and through ANP and MOI services. In close inter-linkage with the other Pillars, the Community Policing Pillar facilitates public-police relationship building activities seeking to influence the acceptance of broader civilian policing values through practice and to inform the MOIs policies. It is based on democratic values and principles that are embedded in local culture such as community consultations and builds on them to integrate and institutionalize civilian policing principles into policies, strategies and practices of the MOI. The Pillar started with a pilot implemented during 2010 in 8 districts in Kabul after which the MOI requested LOTFA to expand the programme to a larger number of districts. In 2011, the Minister of Interior formally indicated the willingness to institutionalize community policing and develop broader civilian policing, through the formal establishment of the UNDP supported Police-e-Mardumi Secretariat and the integration of civilian policing as a key area in the National Police Strategy and Plan (1390-1391). Under the direct supervision of the Operations Manager, the Contract Analyst would provide overall contracting support to LOTFA Pillars and establish an efficient system for contract management including resolving current contracting delays.
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Duties and Responsibilities |
Key Functions: In collaboration and consultation with national, international and LOTFA/UNDP internal stakeholders, the Contract Analyst will perform the following functions; Effective contract management within the LOTFA focusing on achievement of the following results: - Ensure that the LOTFA contracts are managed in line with the basic principles of accountability, and transparency, corporate legal requirements such as UNDP Financial Rules and Regulation (FRR) and Procurement Policies applicable to Contract Management.
- Facilitate ongoing audits and investigations into LOTFA and seek inputs from the investigators on preventive measures for future irregularities based on lessons learned from past issues.
- Restore effective functioning of contracting functions of LOTFA such as sound oversight, contract administration in accordance with budget and project provision, efficient and transparent processes, cost analysis and effectiveness; resolve outstanding delays in contracting.
- Prepare contracts files/documents in an orderly fashion, and ensure that all contract documents are available for effective implementation of CAP, RACP and/or ACP and its applied policies and procedures.
- Ensure the quality control of bidding documents, guarantees, applications for review by the CAP, RACP and/or ACP and other instruments.
- In collaboration with the M&E specialist, ensure sound monitoring and evaluation and ensure suppliers quality assurance.
- Resolve contractual disputes and establishing preventive measures for the future.
- Provide recommendations to the operations manager on issues.
- Ensures facilitation of knowledge building and management Identification of sources of information related to policy-driven issues
- Identification of best practices and lessons learned directly linked to procurement, contract management and country policy goals.
- Contributions to knowledge networks and communities of practice.
Capacity development: - Develop capacity of national staff in contract management.
- In collaboration with the managers for Pillar 1 and 2, provide advice on capacity development of MOI contracting procedures.
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Competencies |
Corporate Competencies: - Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Functional Competencies: - Fully proficient computer skills and use of relevant software and other applications, e.g., word processing, spreadsheets, internet, PP, database packages, etc. Experience with web-based management systems;
- Ability to work with a wide cross-section of partners including Government, donors, I/NGOs and community-based organizations;
- A team player and self-starter able to inspire and influence action;
- Mature judgment combined with a proactive, resourceful and energetic approach to problem solving. Excellent interpersonal and communication skills; and strong organizational and time management skills;
- Capacity to work under pressure and to meet strict deadlines;
- Demonstrated behavior of professional and personal ethics, transparency and openness;
- Willingness to undertake regular field visits and interact with different stakeholders, especially with primary stakeholders
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Required Skills and Experience |
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Education: - Master degree in Economics, Financial Management, MBA, International Development, Social Sciences, International Relations, Political Sciences, or related field
Experience: - A minimum of 2 years of experience in contract-management;
- Familiarity with Results Based Management principles and techniques; Certification in Prince2 and/or in Results based Management an asset;
- Experience in a developing, conflict or transitional country setting is preferred;
- Previous experience in the country or in the region is an asset.
Language Requirements: - Fluency in English required.
- Fluency in Dari and/or Pashtu is an asset.
Application:
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications who are short-listed will be contacted. For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af - Successful candidates must be prepared to start work within 3 weeks of the offer of appointment.
- Internal candidates who have served a minimum of 12 months in the current assignment are invited to apply.
- Female candidates are highly encouraged to apply.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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