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ADMINISTRATIVE CLERK (YEMENI NATIONALS ONLY)

Location : Sana'a, YEMEN
Application Deadline :16-Aug-12
Type of Contract :TA Local
Post Level :GS-4
Languages Required :
 Arabic   English  
Duration of Initial Contract :Four months

Background
The United Nations is supporting the National Dialogue Conference which is an integral part of the political transition Yemen embarked on in November 2011.  The UN’s support aims to ensure that the National Dialogue process is transparent, inclusive, participatory and meaningful.  On 12 June 2012, the Security Council passed a new resolution 2051 on Yemen (S/2012/2051) in which they reaffirm the need for the full and timely implementation of the Transition Agreement in accordance with resolution 2014 (2011), and “requests the Secretary-General to continue to coordinate assistance from the international community in support of the National Dialogue and transition, as stipulated in the Implementation Mechanism of the GCC Initiative”.

With the signing of the November 23 Transition Agreement, Yemen’s transitional process was launched.  The Agreement provided for a transition led by a Government of National Unity over two years. Phase One of the transition concluded with the election on 21 February of Abed Rabbo Mansour Hadi as the new President of Yemen marking the end to President Saleh’s33 year rule. Phase Two of the November Agreement commits the sides to the conduct of a National Dialogue Conference to run over a period of six months and to include political actors, including the Youth, the Southern Movement, the Houthi insurgency, other political parties, civil society representatives and women.  Given current progress in the transitional process, the National Dialogue process, including its preparatory phase, will end in the Spring of 2014. 

The National Dialogue Conference is a key part of Yemen’s political transition and aims to expand political participation to the important constituencies mentioned above.  In order for the Conference to be effective, it will need extensive preparation as well as strong support throughout the preparatory period as well as during the conduct of the Conference.  With this in mind, the United Nations is mobilizing the expertise of its various agencies in order to assist the Yemeni stakeholders who will lead this process.

On 14 July 2012, President Hadi issued a decree announcing the set-up of a Technical Committee to prepare for the National Dialogue Conference. The decree outlines that “international assistance for the preparatory and dialogue process shall be provided through an integrated United Nations programme”. The position outlined in these terms of reference will form part of the Secretariat staff to support the preparatory committee.

Duties and Responsibilities
  • Assisting administratively all aspects of the work of the Preparatory Committee;
  • Contributing to the preparation of meetings and workshops, including arranging venues and other conference services;
  • Contributing to all logistical and administrative preparations for the National Dialogue Conference;
  • Assisting with travel arrangements, as needed, for the members of the Preparatory Committee;
  • Assisting with the preparation of the Committee's own meetings;
  • Working with the Project Manage and Project Coordinator on a public awareness campaign.

Competencies
Professionalism:
  • Knowledge of general office and administrative support including administrative policies, processes and procedures.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork:
  • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.     

Required Skills and Experience
Education:
  • Bachelor's degree in International Affairs, Political Science, Development or related discipline;
Experience:
  • 3 to 4 years relevant experience;
  • Solid organizational skills.
  • Strong communication skills.
  • Good experience in office software packages (MS Word & Excel etc).
Language Requirements:
  • Fluency in English and Arabic Languages.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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