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MYIC/2012/021 SHORT TERM ACCOUNTANTS

Location : Kuala Lumpur, MALAYSIA
Application Deadline :24-Aug-12
Additional CategoryManagement
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
 English  
Starting Date :
(date when the selected candidate is expected to start)		17-Sep-2012
Duration of Initial Contract :6 months
Expected Duration of Assignment :6 months

Background
BACKGROUND:
 
UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP will adopt International Public Sector Accounting Standards (IPSAS) by January 2012.
UNDP has established in Kuala Lumpur,a Global Shared Service Centre (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed.
Under the supervision of the Deputy Chief of the GSSC, the Accountant supports the GSSC and its multiple client offices internationally with accounting and related services for revenue, expenses and asset management processes. The Accountant promotes a client-oriented approach consistent with UNDP rules and regulations, ensuring a high quality and accuracy of work.
The Accountant works in close collaboration with all staff of the GSSC to support client offices in resolving complex IPSAS-related issues, ensuring consistency in service delivery.
This entry level position would suit an ambitious and proactive financially qualified individual that wants to gain hands on exposure with a Global Financial Services Centre.
 
Any request for clarification must be send in writing to rfp@undp.my
Please write the Project Code in your e-mail heading
 
The deadline for submitting requests for clarification/questions is 17 August 2012.
 
Please upload P11 form, CVs, Financial Proposal and other related documents into ONE file.

Duties and Responsibilities
Surge Support:

During periods of Peak Volume and Exceptional Activities, provide support and assistance to the Regional Teams or Functions with the processing of Revenue, Asset or Expense transactions including;
  • Document Preparation Review and Filing
  • Preparation of Asset, Revenue or Expense Transactions for Input
  • Basic Input of Transactions to pre-Approval stage
  • Reconciliation of Transaction of Tracking systems
  • Closing of Completed Tasks and reconciliation of Outstanding tasks
 Additional Asset Work:
  • Asset Verifications;  Perform, Analyse and Summarise the review of the Asset Verification Submission
  • Inter Modular Reconciliations; Perform and Analyse the Reconciliation between Atlas Modules in relation to Asset Transactions
  • Financial Review; Perform, Analyse and Summarise the Financial Impacts by period of the Asset Transactions processed by the GSSC.
  • Data Analysis and Update; Add, Update, Correct or  Amend  to the Tracking Analysis Data and perform  Ad Hoc Reviews
Additional Revenue Work:
  • Regional Bureau Required Data; Design,Develop and Implement the Regional Bureau monthly update which provides the Brix’s of the GSSC activities
  • Assist in the Implementation of the AR Balance Sheet Reviews and Past Milestones Analysis
  • Assist with the following Revenue Projects , requiring data analysis and implementation
  • Project Activated, Amount  not Allocated
  • Pending Projects Review
  • GLOC Projects Review
  • Transaction/Financial Volumes and Ageing

Pre Production Streamlining:

Assist with the Review and Analysis of new tasks or methodologies being introduced to the GSSC. Identify optimal processing methods and perform tasks on a test basis prior to implementation into production;

  • Expense Receipting and related assistance
  • Tasks generated under the CO Business Model review
  • OFA/HQ determined tasks allocated to the GSSC on either an Adhoc basis or longer term basis
  • Improved and Value added Financial Analysis on a CO or Regional level
Presentations and Training Material Support:
  • Assist with the Formatting, Collation and production of Best Practice Materials
  • Prepare and Produce GSSC Training Materials for different methods of delivery
  • Assist with the production of Regional Review presentations including the collection of data
  • Assist Regional Teams or Workstreams with the production of their presentation documentation
DMS to CRM to Case Review:
  • Assist with the renewal and re-development of a comprehensive Daily Case Review process incorporating the existing individual streams
  • Assist with the design and development of a platform for Daily Weekly and Monthly Transaction statistics
  • Assist with the development of CRM Reporting capacities  to the individual level of Task by Staff member
  • Assist with the analysis of historical Specific Country Case Review.

GSSC Support Email and GSSC Surveys:

  • Assist in the Design, Development  and implementation of a methodology to report on the GSSC Support Email activity
  • Assist in the Design, Development  and implementation of GSSC Support surveys and analyse and summarise information gathered
General Data Analysis, Reconciliation and Clean Up:
  • Assist with the Dashboard Implementation for the GSSC, including testing, analysis and results review to ensure data quality and accuracy
  • Assist with tasks related to  General Dashboard or Data clean up exercises as determined internally or assigned by HQ/OFA
  • Tracking Analysis will require update, past case review, additional information on an adhoc basis
DELIVERABLES & TIMELINE:

Workplans will be agreed on a monthly basis in advance subject to the Scope of Work (above) and in consideration of the workload priorities at that time.
 
TERMS OF PAYMENT:
 
Payment on a monthly basis. Please submit your financial proposal.

Competencies
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Experience with ERP financials, preferably PeopleSoft, and Client Relationship Management (CRM) applications desirable.

Required Skills and Experience
Education:

At a minimum, third level qualifications (Diploma) in Finance and pursuing Professional Accounting Qualifications.
Preferably at Degree level and having partially completed or completed Professional Accounting Qualification.

Experience:
  • 3 to 4 years of relevant finance experience at the national or international level is required.
  • Working knowledge of IPSAS and/or IFRS desirable.
  • Past Working experience either in Financial Analysis or in Finance Service Centres also desirable.
OTHERS:
  • 40 Working Hours per week which will include Evening hours (until midnight) on a scheduled basis.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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