||New York, UNITED STATES OF AMERICA
|Application Deadline :||24-Aug-12|
|Type of Contract :||FTA Local|
|Post Level :||GS-6|
|Languages Required :||
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One year|
|Expected Duration of Assignment :||One Year (renewable)|
All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
Please note: This is a locally recruited position, open to candidates who are ither US Permanent Residents, US Citizens or holders of a valid G-4 visa at the time of their application and whose G-4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC. Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
The Communications Cluster of the Bureau of External Relations and Advocacy (BERA) is the lead for communications in UNDP. It provides policy guidance and develops and implements global communications strategies to reach the media and other key constituencies with UNDP’s core messages.
The Communications Cluster includes the following teams:
- External Communications
- Online communications
- Communications Products and Services
Under the supervision of the Director and the Deputy Director of the Communications Cluster, the Communications Associate, is part of the Directorate and responsible for providing a wide range of administrative and communications tasks in support of the strategic objectives of the Office.
The Communications Associate although within the Directorate unit is part of a team of five Communications Associates in the Communications Cluster; and as required, support and provide backstopping of each other as and when required.
Impact of Results
Effective administrative and logistical supports to the Directorate Unit and to the Director and Deputy Director have an impact on the quality and implementation of UNDP’s Corporate Communications Plan. A client-oriented and efficient approach strengthens the image of the Communications Cluster both within and outside UNDP and contributes to the successful delivery of the strategic objectives of the office.
Duties and Responsibilities
Summary of key functions:
- Administrative and logistical support to the Directorate.
- Procurement, payment and budgetary support to the Directorate.
- Research for the Directorate.
- Enhance Outreach of the Director and Deputy Director.
Administrative and logistical support to the Directorate:
- Provide efficient, timely and client-oriented overall administrative and logistical support to the Directorate;
- Manage the calendar, travel schedule, and emails for the Director and the Deputy Director;
- Coordinate travel plans for the Directorate;
- Prepare Travel Requests in Atlas for the Directorate; and
- Handle logistical arrangements for special events organized by the Directorate.
Procurement, payment and other budgetary support:
- Provide procurement, payment and other budgetary support using Atlas as required by the Directorate;
- Monitor the Communications Cluster budget; and
- Perform a Buyer, or finance role in Atlas for preparation of POs for travel and other administrative expenses.
- Support the Deputy Director for the Goodwill Ambassador portfolio and advise country offices on policies and practices related to appointments of Goodwill Ambassadors; and
- Compile information or undertake research for specific dossiers or initiatives, as needed.
Enhance the Public Relations and general outreach of the Director and Deputy Director:
- Build and maintain a key contacts database for the Communications Cluster;
- Assist in seeking new potential partners and in maintaining existing ones; and
- Complete all other tasks and duties assigned by the Director and Deputy Director.
- Demonstrates commitment to UNDP’s mission, vision and values; and
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Knowledge Management and Learning:
- Shares knowledge and experience; and
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
- Excellent written and oral communications skills and tact in dealing with stakeholders, clients and vendors;
- Strong organizational skills and results-oriented;
- Strong ability to undertake research independently; and
- Ability to take initiative and work with minimum supervision.
Leadership and Self-Management:
- Focuses on result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude; and
- Remains calm, in control and good humored even under pressure.
Required Skills and Experience
- Completion of Secondary Education. A University Degree in Communications or Liberal Arts would be desirable, but not a requirement.
- Minimum of 6 years relevant experience, preferably with the UN System or similarly large multi-national/international organizations.
- Excellent administrative and computer skills and familiarity with web-based management systems. Use of ATLAS or PeopleSoft/ERP systems desirable.
- Very good verbal and written communications skills; Strong research skills;
Familiarity with or interest in media/communications environment an asset.
Passing of the UN ASAT (UN Clerical Exam) is required.
- Fluency in English is required; working knowledge of another UN language a strong asset.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.