UNDP Jobs

Summary of Key Functions:

• Support to formulation of administration and implementation of regional programme/operations
• Provides accounting, administrative and logistical support
• Support to procurement processes
• Support to knowledge building and knowledge sharing

Supports formulation of administration and implementation of regional programme/operations strategies, processes and procedures focusing on achievement of the following results:

• Full compliance of financial processes and records, and administrative activities with UN/UNDP rules, regulations, policies and strategies
• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
  

Provides accounting, administrative and logistical support focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NEX/DEX (NIM/DIM) projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
• Proper receipting of goods and services and establishment of accruals.
• Preparation of requisitions, creation in ATLAS system and making budget check for requisitions and vouchers.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required.
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
• Administrative support to conferences, workshops, retreats.
• Extraction of data from various sources.
• Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
• Assistance in the preparation of budget, provision of information for audit.
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  

Supports procurement processes for CO, NEX/DEX (NIM/DIM) projects and at the request of other Agencies focusing on achievement of the following results:

• Provision of inputs to preparation of procurement plans for the office and projects and their implementation monitoring.
• Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals.
• Support the preparation of submissions to the Contract Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Collection of documentation for raising contracts and documentation for vendor creation.  Maintain a filing system for the procurement processes handled.
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
  

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme.
• Contributions to knowledge networks and communities of practice.