UNDP Jobs - 33008- 33008 - Monitoring and Reporting Associate

33008 - Monitoring and Reporting Associate - 2 posts (For Indonesian nationality only)

Location :

Jayapura and Manokwari, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

05-Oct-12 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

I. Organizational Context

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

One of the CO programmes is the People-centred Development Programme (PCDP) that has been supporting local government institutions, civil society organizations and communities in the Papua region in their efforts to improve human development and to achieve the Millennium Development Goals (MDGs). The PCDP will continue to provide technical assistance to the local government and civil society to formulate, coordinate and implement appropriate, specific local development programmes in the targeted districts of Papua and West-Papua. The Programme will put more emphasis on improving the economic welfare of communities, in particular of indigenous Papuans, starting with a few concrete pilots to ensure that the results of programme interventions make an impact on the lives of communities and government’s efforts to reduce poverty, focusing on: 1) support at provincial and district levels in developing policies and programmes that are pro-poor, MDG-oriented, gender sensitive and OTSUS-based, building on a comprehensive assessment of the current socio-economic situation of the region with enhanced support to and stronger focus on district level governments; 2) empowering local communities to develop and implement programmes in the areas of health and education, in partnership with CSOs and local government; 3) improving the economic welfare of local communities, especially indigenous Papuans; and 4) facilitating linkages, cooperation and communication for a coordinated delivery of development assistance between and within the local Government and central government and with civil society and development agencies.

Solid Monitoring and Reporting is one of key components of any successful project, and determines how the project can explain and showcase to external stakeholders progress made and impacts delivered. A designated Project Management Unit (PMU) will be established to manage the implementation of the PCDP support programme and activities, and in this context, UNDP wishes to recruit M&R Associate to support the development of detailed result resource frameworks with quantifiable indicators, baselines and targets, specifically for managing to support programme strategies, planning tools and other strategic papers, concept note, reports and other briefs.

Under direct supervision of the Provincial Project Coordinator and in close collaboration with staff from Project team, Programme teams in the CO and stakeholders, the M&R Associate will be responsible for tracking results and apply the monitoring framework as set up in the project document, in line with prevailing internal monitoring guidelines and ensure reporting arrangements are in place and are being implemented to ensure that the reporting requirements are met in a timely manner.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Conduct frequent surveys for monitoring and reporting activities
Support M&R missions in the field for data collection
Provide protocol & administrative assistance to the M&R team as/when tasked by National Project Manager or Head of Poverty Reduction Unit UNDP Indonesia
Proper monitoring and reporting
Facilitation of capacity building and knowledge sharing

1. Conduct frequent surveys for Monitoring and Reporting (M&R) activities focusing on achievement of the following results:

•    Conduct surveys for the purpose of relevant M&R data collection
•    Report on identified M&R challenges
•    Conduct interviews by using certain questionnaires developed by M&R Section
•    Translate of questionnaires and other relevant documents
•    Enter data into the Monitoring and Reporting database

2. Support Monitoring and Reporting missions for data collection in the field, focusing on achievement of the following results:

•    Monitor development projects
•    Report on the progress of the development projects
•    Share collected data with M&R office for further process

3. Provide protocol & administrative assistance to the M&R team as/when tasked by National Project Manager or Head of Poverty Reduction Unit UNDP Indonesia, focusing on achievement of the following results:

• Coordinate the training and facilitate venue accommodation and necessary arrangements
• Produce report of activities and establish filing system

4. Ensures proper monitoring and reporting focusing on achievement of the following results:
• Assist in the preparation of project evaluation and/or review reports and drafts regular M&R project report
• Compile and consolidate project component monthly reports.
• Compile quarterly reports.
• Drafting of quarterly, annual and other reports as required by the corporate guidelines.
• Ensure that project data are entered and updated on a timely basis.
• Provide input for press releases and update data for project webpages in consultation with communication team in CO
• Prepare regular progress reports on activities undertaken, results achieved against targets and plan for follow up actions.

5. Facilitation of knowledge building and management focusing on achievement of the following results:
• Support to project staff in identification, documentation, drafting of best practices and lessons learned
• Effective showcase to external stakeholders on progress made and impacts delivered
• Participation in results-oriented monitoring and reporting training efforts in the PMU

III. Impact of Results

The key results have an impact on the overall performance PCDP and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information provides the most effective showcase to external stakeholders on progress made and impacts delivered

Competencies

IV. Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation

Building Strategic Partnerships
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Promoting Organizational Learning and Knowledge Sharing
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position.
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Client Orientation

Level 1.1: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly

Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others.
Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education:

Minimum Bachelor Degree in Economics, Business /Public Administration or other related fields, or equivalent experience

Experience:

Minimum 4 years of progressively experience in research, surveys and data collection, analysis, interpretation and management, and writing report.
Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of spreadsheet and database packages, and handling of web based management systems is required. Strong drafting skills

Language Requirements:

Fluency (both oral and written) in English and the language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS No: