Project Coordinator - Pacific Risk Resilience Program

Location : Suva, FIJI
Application Deadline :25-Oct-12 (Midnight New York, USA)
Additional Category :Crisis Response
Type of Contract :FTA International
Post Level :P-4
Languages Required :
Duration of Initial Contract :1 year


The Pacific is one of the more vulnerable regions in the world threatened by disasters such as cyclones, earthquakes, volcanoes, droughts and floods, in addition to the possible impacts of climate change, global economic fluctuations, and in more recent decades, internal conflict.  In recent years there has been a marked shift in Disaster Risk Management (DRM) policy from focusing on disaster response to reducing disaster risks. 

‘Reducing Risk and Building Community Resilience in the Pacific’ is a new regional programme to be implemented by UNDP with funds from AusAID. (Approx. Aus$16 million over four years).  The Goal of the programme is: to strengthen the resilience of pacific island communities to disasters and climate change related risk.  The programme will be centred on two components i) promote mainstreaming of risk management into national development policies, plans and budget, integrating government and community level action; and ii) strengthening community resilience through sub national and local level interventions. 

The programme will aim to develop cooperative, constructive engagement and partnerships between communities (building capacity and encouraging communities to articulate their needs) and local level government (building their capacity and ability to respond to community needs) facilitated where appropriate by a range of institutional partners and local NGOs and civil society organisations. The approach proposed is basically a good governance programme with a DRM lens.  To be sustainable local level action needs to be linked into national government policies and structures. The programme will aim to achieve effective coordination and integration of community risk reduction, preparedness and response to disasters with national and sub national government plans and procedures.  The programme will encourage government entities to consider how they can integrate DRR into government planning and activities, particularly at the local level, integrating their plans better with community capacity and needs, and sharing information between government and communities.

Under the guidance and direct supervision of the Crisis Prevention and Recovery Team Leader and Programme Manager, the Project Coordinator P4, will be based in UNDP Pacific Centre in Suva, Fiji.

Duties and Responsibilities

Management of the programme and supervision of the programme team:
  • Ensure that the main objectives of the programme are achieved in the most efficient and effective manner
  • Provide strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations
  • Design and formulation of the programme including the framing, implementation, revision and documentation of an agreed Monitoring and Evaluation Framework
  • Lead the preparation of monitoring and progress reports, work plans, budget and expenditure statements for approval by the Programme Board
  • Supervise and build the professional capacities of the programme team
  • Ensure that the programme enhances Government ownership, promotes institutionalisation of DRM initiatives and sustainability
  • Ensure the identification of clear and achievable physical and financial targets, a realistic work plan to reach them and an agreed upon monitoring and reporting system for the INGO implementing partner

Policy and Programme Services:

  • Ensure that the best technical assistance is provided for project implementation
  • Lead the analytical and policy development work of the team and ensure high quality products
  • Work with a number of counterparts including Governments of the targeted countries and key national and regional institutions towards strengthening DRM capacities
  • Encourage cross-practice work in the course of implementing the programme including considerations of the environment, gender, human rights and natural resources management
  • Ensure the highest UNDP standards in the provision of technical and advisory inputs, organization of workshops, seminars, training and delivery of outputs

Strategic partnerships and resource mobilization:

  • Work with a number of counterparts including governments of the different island countries in the region and key regional / national institutions towards strengthening DRM capacities
  • Coordinate with other agencies at national and regional levels to ensure effective and efficient implementation of the programme
  • Creation and coordination of partnerships among the various beneficiary entities, implementing partners, donors, other actors in the field of DRM and CCA and the partner governments for a timely, resource-bound and effective implementation of the project activities
  •  Implementation of resource mobilization strategies to achieve programme outcomes

Knowledge Management:

  • Support knowledge management related to DRM and CCA across the PICs as well as at the regional level
  •  Ensure that project results are captured and recorded in knowledge products to communicate project results and to promote replication
  • Promote a learning environment and systematic information sharing within the project team
  •  Promote the quality of all knowledge products, reports and services, and ensure effective integration and compatibility with other practice areas
  • Sound contributions to knowledge networks and communities of practice at regional and global levels


Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

  • Promotes knowledge management among UN and non-UN partners
  •  In-depth practical knowledge of inter-disciplinary programmatic issues regarding DRM in general and governmental capacity development and community resilience in particular
  • Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills
  • Seeks and applies knowledge, information, and best practices from within and outside of the UN

Coordination Effectiveness

  •  Ability to lead the design and implementation of joint programme activities, strengthening of strategic partnerships for DRM
  • Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituencies.

Management and Leadership

  • Focuses on impact and results.
  • Leads teams effectively and shows conflict resolution skills.
  • Establishes priorities for self and other members of the team; schedules activities to ensure optimum use of time and resources.
  •  In providing advice to the stakeholders, has the capacity to gather comprehensive information on complex problems or situations; evaluates information accurately and identifies key issues required to resolve problems
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates excellent oral and written communication skills.
  • Builds strong relationships with clients and external actors.
  • Manages conflict and stress, remaining composed and working as a mediator in crisis or antagonistic situations.
  • Demonstrates openness to change and ability to manage complexities.
  • Responds positively to critical feedback and differing points of view.
  • Solicits feedback from staff about the impact of his/her own behaviour.
  • Development and operational effectiveness

Ability to lead strategic planning, change processes, management and reporting

  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of strategic plans/frameworks.
  • Strong report writing skills, including ability to edit, synthesize and summarize
  • Proven skills in making presentations to a range of audiences

Required Skills and Experience

  • A minimum of a Master’s Degree in social sciences or a discipline relevant to Development and Disaster Risk Reduction


  • At least 7 years of progressively responsible professional experience in programme management and coordination, including at least 3 years proven experience in managing and coordinating disaster risk management or related programmes. Part of that experience must be in the field involved with high-level interactions and inter-agency coordination in disaster prone settings
  • Demonstrated experience in the methodology of mainstreaming disaster risk management into government planning
  • At least 2 years’ experience managing a team of programme staff
  • Demonstrated experience of working with non-governmental implementation partners, preferably on Community Based Disaster Risk Management initiatives
  • Proven Programme Management skills; an internationally recognized certification in Project Management preferred
  • Knowledge of community level governance and DRR international best practice
  • Pacific or Small Island States experience is desirable
  • Experience working with governments and communities in very low capacity environments with geographically dispersed communities is desirable
  • Familiarity with online Programme Management systems and asset
Language Requirements:
  • Fluency in english is essential

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