UNDP Jobs - 33503- Programme Associate (Monitoring and Evaluation)

Programme Associate (Monitoring and Evaluation)

Location :

Santiago, CHILE

Type of Contract :

FTA Local

Starting Date :

01-Jan-2013

Application Deadline :

20-Nov-12 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

1 year renewable

Languages Required :

English Spanish

Expected Duration of Assignment :

1 year renewable subjet to permormance evaluation.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the Programme Officer, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning, monitoring, evaluation and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

Duties and Responsibilities

Summary of Key Functions:

Administration and implementation of programme strategies, adapts processes and procedures
Support to management of the CO programme
Administrative support to the Programme Unit
Support in creation of strategic partnerships and implementation of the resource mobilization strategy
Contribution to UN Coordination and Joint Programming
Facilitation of knowledge building and knowledge sharing
Use of available technology tools for programming

Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, ROAR effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
Preparation of monitoring and evaluation frameworks and plans for an adequate follow-up and continuous review and feedback of programme implementation and effectiveness
Presentation of information/ reports for identification of areas for support and interventions.
Implementation of the CO partnerships and resources mobilization strategies.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
Support to the Programme Unit for initiating a project, entering project into Atlas, preparation of required budget revisions.
Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
Follow up on performance indicators/success criteria, targets and milestones, preparation of reports. }
Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
Preparation and conduct of audit of NIM projects, implementation of audit recommendations, in collaboration with the Operations Unit.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments, review of NIM projects Financial Reports.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
Track and reporting on mobilized resources.

Contribution to UN Coordination and Joint Programming:

Participation in UN activities coordination and implementation.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on all issues related to programme planning, monitoring and evaluation and the use of tools for managing and reporting,
Organization of trainings for government counterparts on planning, monitoring and evaluation, and other issues related to programme and project management
Synthesis and communication of lessons learnt and best practices in programme.
Sound contributions to knowledge networks and communities of practice.
Use of available technology tools for programming

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

Contributing to results
Provides information for linkages across programme activities to help identify critical points of integration
Provides information and documentation on specific stages of projects/programme implementation
Participates in the formulation of project proposals
Reviews project and programme formulation to ensure quality standards and programme effectivenes
Demonstrates good knowledge of monitoring and evaluation tools used in the UN system such as Logical Framework
Approach, Human Rights Approach, Sustainable Development or Gender mainstreaming

Building Strategic Partnerships

Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Tracks bottlenecks, problems and issues, and proposes solutions
Responds positively to new approaches

Resource Mobilization

Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Research and analysis
Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

Level 1.1: Maintains effective client relationships }
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance.
University/Master Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level.
Advanced Knowledge in the usage of computers and office software packages (MS Word, Excel, etc)
Experience in handling of web based management systems.
Prince2 training and certification desirable.

Language Requirements:

Fluency in Spanish and English at advanced level.

Assessment Method:

Evaluation of qualified pre-selected candidates may include additional complementary assessment exercises, which may be followed by competency-based interviews.

IMPORTANT NOTICE:

Download, fill and sign the P11 - Personal History Form http://www.pnud.cl/vacantes/p11_en.doc

The system will be prompted to upload a file on the next page after "submit" application.

UPLOAD P11 FORM. DO NOT UPLOAD YOUR PERSONAL CV.

UNDP will not process applications without a properly uploaded P11 form.